VPR Student Assistant
Oregon State University, Corvallis, OR, United States
Job Summary
This recruitment will be used to fill a part‑time (maximum of 24 hours per week) for the Sponsored Programs Team in the Division of Research and Innovation. This position will assist the Sponsored Programs Team with data entry, database management, administrative duties, special projects, and operational tasks.
Position Duties
40% Finance Support:
Supports Award Setup team with proposal data entry
Provides filing support for award and proposal setup
Assist with invoicing, compiling, and submitting invoices
30% Administrative Support:
Maintains paper and electronic filing and record keeping systems
Routes documents for signature via DocuSign as needed
Coordinates intra‑office communications
Supports the Finance and Operations Team onboarding process for new employees to the Research Office
20% Operational Support:
Documents business processes and assists in the implementation of
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home‑schooling program
Undergraduate and post‑baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS) and must be provided to the Student Employment Center.
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career‑readiness skills in the primary areas below: Communication, Teamwork, Professionalism, Technology.
Additional Required Qualifications
Prior experience with scanning, copying, and filing
Attention to detail and organization
Demonstrable ability to work independently and in a team environment
Preferred (Special) Qualifications
Proficient in Microsoft Suite Applications (Word, Excel, Outlook, etc.)
Strong written and verbal communication skills
Special Instructions to Applicants
Required documents:
A Resume/Vita
A cover letter indicating how your qualifications and experience have prepared you for this position
Employment Conditions & General Requirements
This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self‑report convictions and those in youth programs may have additional criminal history checks every 24 months.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
Contact
Amanda Watts at amanda.watts@oregonstate.edu
#J-18808-Ljbffr
This recruitment will be used to fill a part‑time (maximum of 24 hours per week) for the Sponsored Programs Team in the Division of Research and Innovation. This position will assist the Sponsored Programs Team with data entry, database management, administrative duties, special projects, and operational tasks.
Position Duties
40% Finance Support:
Supports Award Setup team with proposal data entry
Provides filing support for award and proposal setup
Assist with invoicing, compiling, and submitting invoices
30% Administrative Support:
Maintains paper and electronic filing and record keeping systems
Routes documents for signature via DocuSign as needed
Coordinates intra‑office communications
Supports the Finance and Operations Team onboarding process for new employees to the Research Office
20% Operational Support:
Documents business processes and assists in the implementation of
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home‑schooling program
Undergraduate and post‑baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS) and must be provided to the Student Employment Center.
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career‑readiness skills in the primary areas below: Communication, Teamwork, Professionalism, Technology.
Additional Required Qualifications
Prior experience with scanning, copying, and filing
Attention to detail and organization
Demonstrable ability to work independently and in a team environment
Preferred (Special) Qualifications
Proficient in Microsoft Suite Applications (Word, Excel, Outlook, etc.)
Strong written and verbal communication skills
Special Instructions to Applicants
Required documents:
A Resume/Vita
A cover letter indicating how your qualifications and experience have prepared you for this position
Employment Conditions & General Requirements
This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self‑report convictions and those in youth programs may have additional criminal history checks every 24 months.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
Contact
Amanda Watts at amanda.watts@oregonstate.edu
#J-18808-Ljbffr