Human Resources Coordinator
Hyatt Hotels Corporation, Culver City, CA, United States
Job Overview
You will be responsible to provide an excellent and consistent level of administrative support to your customers. The HR Coordinator is responsible to assist the Head of Human Resources in the efficient running of the Human Resources Department.
Responsibilities
Provide administrative support to Division Head and ensure the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
Locate and attach appropriate file correspondence to be answered by Division Head.
Type, file, and upkeep all private and confidential matters related to the department.
Set up a systematic and efficient filing system, both for hardcopies as well as all electronic data, to enable quick retrieval.
Ensure all files are kept up-to-date at all times.
Prepare the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings, and ad hoc meetings.
Answer telephone calls, provide information to callers or route calls to the appropriate official, and place outgoing calls.
Make copies of correspondence or other printed matters.
Type, take dictation and minutes, draft letters, file and trace, and compose correspondence.
Monitor and maintain the proper appearance of the Division’s office area.
Maintain organized files.
Read and route incoming mail and outgoing correspondences.
Handle outgoing mails by courier.
Ensure travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
Take note of the dates of travel and record all details in the Travel Insurance Book; three days prior to departure, request the employee to collect the insurance card except for EXCOS and expatriates.
Prepare submission of medical claims to the insurance company once a month.
Submit Director of Human Resources’ expense claim to General Manager for approval.
Handle monthly requisition of stationeries, general and dry goods stores.
Support the implementation of The People Philosophy, demonstrating and reinforcing Hyatt’s Values and Culture Characteristics.
Other Duties
Understand and strictly adhere to Rules and Regulations established in the Employee Handbook and the hotel's policies concerning fire, hygiene, health and safety.
Exercise responsible behaviour at all times and positively represent the hotel and Hyatt International.
Ensure high standards of personal presentation and grooming.
Respond to changes in the Human Resources function as dictated by the industry, company and hotel.
Attend training sessions and meetings as and when required.
Carry out any other reasonable duties and responsibilities as assigned.
Qualifications
University Degree/Diploma – preference given to Human Resources or business-related degrees. Experience of working in hotel-related operational positions would be a useful benefit.
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You will be responsible to provide an excellent and consistent level of administrative support to your customers. The HR Coordinator is responsible to assist the Head of Human Resources in the efficient running of the Human Resources Department.
Responsibilities
Provide administrative support to Division Head and ensure the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
Locate and attach appropriate file correspondence to be answered by Division Head.
Type, file, and upkeep all private and confidential matters related to the department.
Set up a systematic and efficient filing system, both for hardcopies as well as all electronic data, to enable quick retrieval.
Ensure all files are kept up-to-date at all times.
Prepare the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings, and ad hoc meetings.
Answer telephone calls, provide information to callers or route calls to the appropriate official, and place outgoing calls.
Make copies of correspondence or other printed matters.
Type, take dictation and minutes, draft letters, file and trace, and compose correspondence.
Monitor and maintain the proper appearance of the Division’s office area.
Maintain organized files.
Read and route incoming mail and outgoing correspondences.
Handle outgoing mails by courier.
Ensure travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
Take note of the dates of travel and record all details in the Travel Insurance Book; three days prior to departure, request the employee to collect the insurance card except for EXCOS and expatriates.
Prepare submission of medical claims to the insurance company once a month.
Submit Director of Human Resources’ expense claim to General Manager for approval.
Handle monthly requisition of stationeries, general and dry goods stores.
Support the implementation of The People Philosophy, demonstrating and reinforcing Hyatt’s Values and Culture Characteristics.
Other Duties
Understand and strictly adhere to Rules and Regulations established in the Employee Handbook and the hotel's policies concerning fire, hygiene, health and safety.
Exercise responsible behaviour at all times and positively represent the hotel and Hyatt International.
Ensure high standards of personal presentation and grooming.
Respond to changes in the Human Resources function as dictated by the industry, company and hotel.
Attend training sessions and meetings as and when required.
Carry out any other reasonable duties and responsibilities as assigned.
Qualifications
University Degree/Diploma – preference given to Human Resources or business-related degrees. Experience of working in hotel-related operational positions would be a useful benefit.
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