Supply Chain Operations Associate (Pharmaceutical experience required)
The International Society for Pharmaceutical Engineering, Inc., New Brunswick, NJ, United States
JOB TITLE: Supply Chain Operations Associate
Location: New Brunswick, NJ (50% onsite)
Duration: 12 months initial (potential extension/potential right to hire)
Work Schedule: Mon-Fri-normal business hours
Provide a key link in Supply Chain between Customers and Intercompany and third-party supply sites and markets. Order processing and invoicing.
Responsibilities
Manage Operations
Liaise with Principal's Purchasing, Finance Departments and Fiscal Reps to perform Supply Chain Operations activities on their behalf
Provide a key link in Supply Chain between intercompany and third-party supply sites and markets
Ensure that customer and supply sites comply with Business and Tolling Rules
Resolve discrepancies in quantity and timing of market orders
Receipt and entry of market orders as per business rules
Receipt and process supplier invoices and follow up on price discrepancies, and payment queries
Accurate receipt and process Tolling Fee invoices
Perform all activities in accordance to Good Distribution Procedure
Issue invoices to markets
Issue required shipping documents, certify with local Chamber of Commerce and legalize with relevant Embassies as required
Liaise with Freight Forwarder/ Logistics for outbound shipments and update Freight Tracker/ Register if applicable
Approval or sign off of Redeployment/ Rework on behalf of Principal
Co-ordinate Redeployments/ Reworks and ensure that the costs are back-charged to the appropriate party
Liaise with QC for testing, release and generation of CoAs for API if applicable
Liaise with QC for QP inspection and release of Drug Products
Manage Information
Assist and support Master Data related to customers, contracts and BOMs
Use reports to monitor and ensure data integrity if applicable
Receive and forward Customer Complaints as per established procedures
Follow up and expedite for prompt resolution(s) Manage Financial Activities/ Compile Financial Reports
Perform all SAP transactions in compliant manner
Meet Finance deadline for month-end and year-end sales reporting
Provide supporting documentation for Financial Audits as requested
Work with External Manufacturing organization to support implementation of new supply models Assist in any ad hoc functions as required and/ or any tasks assigned by the Line Supervisor or Line Manager
Run key operational reports
Assist or maintain master data if applicable
Upload forecasts into SAP via APO or ECC if applicable
Facilitate the maintenance of files, data, and other supporting information for imports and exports for an audit-ready state and coordinate with internal customers in response to audits or other requests for information pertaining to company import / export activities.
Required Competencies
Experience working in a multinational company; preferably in an Export department
Deliver results on time in a pressurized environment
Must be flexible and be able to deal with changing priorities
Demonstrate efficiency in Supply Chain administration, accuracy and timeliness of order processing
Set demanding goals for themselves while maintaining accuracy and a high level of productivity
Follow through commitments to Customers without detriment to the team or company
Exhibit strong interpersonal and communication skills when dealing with colleagues and external customers
Ability to prioritize, organize and manage multiple tasks to tight deadlines
Exhibit a strong ability to use computer systems efficiently, workable knowledge of ERP system, ideally SAP
Create and maintain strong working relationships within the Client organization and externally with trade customers and suppliers
Understand Client Supply Chain, products and markets
Adapt quickly to the demands of the job and show the ability to learn quickly
Adhere with all Regulatory/ Finance/ EHS/ Security compliance procedure
Education
Bachelor's Degree in Business Administration, Supply Chain or related fields
Required Qualification(s) and Desired Experience
Knowledge of Supply Chain Operations standards
Knowledge of order processing and invoicing activities
3 years' experience in Multinational Supply Chain Environment, warehouse transactional or any other related experience.
3+ years SAP Experience required
3+ years Logistics Experience
3+ years Shipping and Receiving / Warehousing Experience
3+ years Supply Chain Management
3+ years of experience in customs, trade compliance, or a related field
Understanding of basic U.S. import/export
Understanding of basic U.S. import/export regulations, Foreign Trade Zone operations, and Department of Transportation requirements.
Pharmaceutical industry experience preferred.
Benefits
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
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Location: New Brunswick, NJ (50% onsite)
Duration: 12 months initial (potential extension/potential right to hire)
Work Schedule: Mon-Fri-normal business hours
Provide a key link in Supply Chain between Customers and Intercompany and third-party supply sites and markets. Order processing and invoicing.
Responsibilities
Manage Operations
Liaise with Principal's Purchasing, Finance Departments and Fiscal Reps to perform Supply Chain Operations activities on their behalf
Provide a key link in Supply Chain between intercompany and third-party supply sites and markets
Ensure that customer and supply sites comply with Business and Tolling Rules
Resolve discrepancies in quantity and timing of market orders
Receipt and entry of market orders as per business rules
Receipt and process supplier invoices and follow up on price discrepancies, and payment queries
Accurate receipt and process Tolling Fee invoices
Perform all activities in accordance to Good Distribution Procedure
Issue invoices to markets
Issue required shipping documents, certify with local Chamber of Commerce and legalize with relevant Embassies as required
Liaise with Freight Forwarder/ Logistics for outbound shipments and update Freight Tracker/ Register if applicable
Approval or sign off of Redeployment/ Rework on behalf of Principal
Co-ordinate Redeployments/ Reworks and ensure that the costs are back-charged to the appropriate party
Liaise with QC for testing, release and generation of CoAs for API if applicable
Liaise with QC for QP inspection and release of Drug Products
Manage Information
Assist and support Master Data related to customers, contracts and BOMs
Use reports to monitor and ensure data integrity if applicable
Receive and forward Customer Complaints as per established procedures
Follow up and expedite for prompt resolution(s) Manage Financial Activities/ Compile Financial Reports
Perform all SAP transactions in compliant manner
Meet Finance deadline for month-end and year-end sales reporting
Provide supporting documentation for Financial Audits as requested
Work with External Manufacturing organization to support implementation of new supply models Assist in any ad hoc functions as required and/ or any tasks assigned by the Line Supervisor or Line Manager
Run key operational reports
Assist or maintain master data if applicable
Upload forecasts into SAP via APO or ECC if applicable
Facilitate the maintenance of files, data, and other supporting information for imports and exports for an audit-ready state and coordinate with internal customers in response to audits or other requests for information pertaining to company import / export activities.
Required Competencies
Experience working in a multinational company; preferably in an Export department
Deliver results on time in a pressurized environment
Must be flexible and be able to deal with changing priorities
Demonstrate efficiency in Supply Chain administration, accuracy and timeliness of order processing
Set demanding goals for themselves while maintaining accuracy and a high level of productivity
Follow through commitments to Customers without detriment to the team or company
Exhibit strong interpersonal and communication skills when dealing with colleagues and external customers
Ability to prioritize, organize and manage multiple tasks to tight deadlines
Exhibit a strong ability to use computer systems efficiently, workable knowledge of ERP system, ideally SAP
Create and maintain strong working relationships within the Client organization and externally with trade customers and suppliers
Understand Client Supply Chain, products and markets
Adapt quickly to the demands of the job and show the ability to learn quickly
Adhere with all Regulatory/ Finance/ EHS/ Security compliance procedure
Education
Bachelor's Degree in Business Administration, Supply Chain or related fields
Required Qualification(s) and Desired Experience
Knowledge of Supply Chain Operations standards
Knowledge of order processing and invoicing activities
3 years' experience in Multinational Supply Chain Environment, warehouse transactional or any other related experience.
3+ years SAP Experience required
3+ years Logistics Experience
3+ years Shipping and Receiving / Warehousing Experience
3+ years Supply Chain Management
3+ years of experience in customs, trade compliance, or a related field
Understanding of basic U.S. import/export
Understanding of basic U.S. import/export regulations, Foreign Trade Zone operations, and Department of Transportation requirements.
Pharmaceutical industry experience preferred.
Benefits
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
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