Financial Associate (Business/ Cashier Office)- 20029158
State of Ohio, Belden, OH, United States
Job Title:
Financial Associate (Business/Cashier Office)
Organization
Rehabilitation & Correction – Lorain Correctional Institution
Work Location
Lorain Correctional Institution 2500 Avon Beldon Road South Grafton 44044
Primary Location
United States of America – OHIO – Lorain County – Grafton
Compensation
$22.96 per hour
Schedule
Full‑time
Primary Job Skill
Accounting and Finance
Technical Skills
Bookkeeping
Accounting and Finance
Professional Skills
Attention to Detail
Customer Focus
Problem Solving
Responsibilities
Performs data entry chart‑field coded Request to Purchases into OAKS
Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
Prepares local funds for voucher payments
Validates all types of vouchers for management approval
Verifies accuracy, remittances and validity of invoices, prepares vouchers for invoice payments or disbursement of funds
Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
Reconciles discrepancies
Verifies appropriation sources
Matches invoices to delivery receipts and purchase orders
Places invoices in recaps, determining total amount of recap and voucher numbers
Verifies accuracy of money remitted
Forwards invoices to appropriate divisions prior to processing the voucher for approval
Obtains acceptance through electronic signature, email or signed invoices
Examines and verifies invoice calculations, delivery receipts and other supporting documentation
Utilizes resources (OAKS FIN, CACTAS, other files and ledgers) to validate invoices for financial reports
Prepares bi‑weekly, monthly, quarterly and/or annual reports on accounts maintained
Posts, updates and balances ledgers and journals for local funds, purchase orders, encumbrance documents, transfers, cancellations and vouchers payable
Posts receipts and balances accounts on daily/weekly/monthly basis
Reconciles internal accounts
Verifies management approval of the voucher through OAKS and/or local funds
Performs related clerical tasks (e.g., opens and sorts mail)
Composes and edits correspondence relevant to assigned work
Maintains files
Operates equipment to generate typed reports and correspondence
Answers telephone inquiries, greets customers, responds to or refers complaints
Completes forms (e.g., purchase orders) and inventory level/ activity reports
Handles inventory control and asset depreciation
Attends meetings and trainings
Assists other financial associates as directed by supervisor
Works on special projects and committees
Performs other duties as assigned
Qualifications
18 months experience or training in accounting and/or finance, including basic spreadsheet skills
Or completion of high‑school technical program in accounting, 6 months experience or training in accounting/finance, including basic spreadsheet skills
Or completion of associate core program in business administration, accounting, finance or related field
Or equivalent of the minimum class qualifications listed above
Job skills: Accounting and Finance, Payroll/Benefits Administration, Analysis, Attention to Detail, Time Management, Teamwork, Customer Focus
Benefits
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after eligibility period
Paid time off including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Application Procedures
Submit an online application through the posting website; paper applications are no longer accepted
Clearly describe how you meet the minimum qualifications in the online application
Provide required qualifications, experience, education, and training in the application to receive credit in the selection process
Check the status of your application by signing into your profile on the submission website
Be sure to check your email frequently for communications from HR and the hiring office
Legal and EEO Statements
The Ohio Department of Rehabilitation and Correction is a disability inclusion state and strives to be a model employer for individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.
The Ohio Department of Rehabilitation and Correction is a tobacco‑free workplace. All final applicants selected for this position will be required to undergo a urinalysis drug test, including for marijuana, and a criminal background investigation. Detailed information about prohibited hiring practices is also provided as part of the standard selection process.
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Financial Associate (Business/Cashier Office)
Organization
Rehabilitation & Correction – Lorain Correctional Institution
Work Location
Lorain Correctional Institution 2500 Avon Beldon Road South Grafton 44044
Primary Location
United States of America – OHIO – Lorain County – Grafton
Compensation
$22.96 per hour
Schedule
Full‑time
Primary Job Skill
Accounting and Finance
Technical Skills
Bookkeeping
Accounting and Finance
Professional Skills
Attention to Detail
Customer Focus
Problem Solving
Responsibilities
Performs data entry chart‑field coded Request to Purchases into OAKS
Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
Prepares local funds for voucher payments
Validates all types of vouchers for management approval
Verifies accuracy, remittances and validity of invoices, prepares vouchers for invoice payments or disbursement of funds
Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
Reconciles discrepancies
Verifies appropriation sources
Matches invoices to delivery receipts and purchase orders
Places invoices in recaps, determining total amount of recap and voucher numbers
Verifies accuracy of money remitted
Forwards invoices to appropriate divisions prior to processing the voucher for approval
Obtains acceptance through electronic signature, email or signed invoices
Examines and verifies invoice calculations, delivery receipts and other supporting documentation
Utilizes resources (OAKS FIN, CACTAS, other files and ledgers) to validate invoices for financial reports
Prepares bi‑weekly, monthly, quarterly and/or annual reports on accounts maintained
Posts, updates and balances ledgers and journals for local funds, purchase orders, encumbrance documents, transfers, cancellations and vouchers payable
Posts receipts and balances accounts on daily/weekly/monthly basis
Reconciles internal accounts
Verifies management approval of the voucher through OAKS and/or local funds
Performs related clerical tasks (e.g., opens and sorts mail)
Composes and edits correspondence relevant to assigned work
Maintains files
Operates equipment to generate typed reports and correspondence
Answers telephone inquiries, greets customers, responds to or refers complaints
Completes forms (e.g., purchase orders) and inventory level/ activity reports
Handles inventory control and asset depreciation
Attends meetings and trainings
Assists other financial associates as directed by supervisor
Works on special projects and committees
Performs other duties as assigned
Qualifications
18 months experience or training in accounting and/or finance, including basic spreadsheet skills
Or completion of high‑school technical program in accounting, 6 months experience or training in accounting/finance, including basic spreadsheet skills
Or completion of associate core program in business administration, accounting, finance or related field
Or equivalent of the minimum class qualifications listed above
Job skills: Accounting and Finance, Payroll/Benefits Administration, Analysis, Attention to Detail, Time Management, Teamwork, Customer Focus
Benefits
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after eligibility period
Paid time off including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Application Procedures
Submit an online application through the posting website; paper applications are no longer accepted
Clearly describe how you meet the minimum qualifications in the online application
Provide required qualifications, experience, education, and training in the application to receive credit in the selection process
Check the status of your application by signing into your profile on the submission website
Be sure to check your email frequently for communications from HR and the hiring office
Legal and EEO Statements
The Ohio Department of Rehabilitation and Correction is a disability inclusion state and strives to be a model employer for individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.
The Ohio Department of Rehabilitation and Correction is a tobacco‑free workplace. All final applicants selected for this position will be required to undergo a urinalysis drug test, including for marijuana, and a criminal background investigation. Detailed information about prohibited hiring practices is also provided as part of the standard selection process.
#J-18808-Ljbffr