Procure to Pay Support Specialist
Vulcan Materials Company, Pleasanton, CA, United States
Procure to Pay Support Specialist (26000123)
The Divisional P2P Support Specialist is a key member of the Procurement Support Team, dedicated to improving purchasing compliance, data accuracy, and administrative efficiency. This role reduces the burden on Plant Office Administrators (POAs) by managing specialized procurement tasks, upholding best practices, and acting as the divisional Subject Matter Expert (SME) for purchasing processes.
What You’ll Do
Review and validate all requisitions before a Purchase Order (PO) is created, aligning with industry best practice recommending a requisition review.
Ensure high purchasing compliance by verifying the correct use of in-network suppliers, Blanket Purchase Agreements (BPAs), and Contract Purchase Agreements (CPAs).
Check compliance for work requested against risk tier approval limits.
Utilize "Buyer" assignment rules and control the number of users that can reopen purchase orders, limiting the number of individuals with the Oracle "Buyer" role and reducing training needs.
Focus on tasks that directly reduce administrative burden and eliminate rework for POAs.
Assist with match holds related to price and other mismatch issues.
Verify purchasing categorization and work order information is correct.
Track core credits to ensure timely receipt and application to the original work order/job.
Track open rentals to help division return equipment on time or extend open rentals.
Take ownership of managing services/progress billing purchase orders.
Other Requirements
Provide better data quality for improved future decision-making.
Additional Responsibilities
Follow best practices for non-catalog/description only purchase order creation and setup, ensuring better data quality and improved invoice matching.
Ensure that parts and labor are always charged and categorized separately for non-catalog/description only purchase orders.
Ensure the organization captures purchase volume using the accurate metric (quantity × unit price) if applicable.
Function as a super user and Subject Matter Expert (SME) of the procurement process.
Provide a divisional dedicated resource for support groups like environmental, safety, and geology.
Facilitate better tracking of supplier issues, ensuring collaboration with enterprise sourcing and division procurement to address them.
Key Skills
Communication – Ability to clearly and effectively convey information, ideas, and messages to others in both written and verbal formats.
Problem Solving – Identify, analyze, and resolve work-related issues efficiently and effectively.
Reliability and Punctuality – Dependable and consistent in meeting work expectations and deadlines.
Analytical Thinking – Ability to break down complex problems, examine information logically, and draw conclusions based on evidence.
Attention to Detail – Ability to thoroughly and accurately complete tasks; meticulous and precise when handling information.
Education
A high school diploma is required. Associates degree or higher preferred.
Experience
1-2 years in a similar role or with equivalent experience in a related job discipline.
Proven experience in a procurement, purchasing, or related administrative/financial role.
Knowledge, Skills, and Abilities
Strong understanding of requisitioning, work order, and purchase order processes.
Must display knowledge of and ability to use computer applications and the most up-to-date technology. Proficiency in Excel, ERP, and procure-to-pay software preferred. Procurement and/or payment experience with Oracle Fusion, Oracle eBS, or Jaggaer is a plus.
High attention to detail, excellent analytical skills, and sound judgment. Ability to identify root cause problems and apply continuous improvement methodology.
Ability to serve as a high‑level resource, providing guidance and support to field personnel and Accounts Payable co‑workers.
Ability to meet deadlines, work in a team environment, and complete individually assigned tasks.
What You’ll Like About Us
Salary Range.
Base hourly range for this role is between $26.00 - $35.00 per hour. This range does not include discretionary bonus or equity package.
Great Company Culture.
Our people share a competitive drive for excellence in an environment of trust, teamwork, open‑mindedness and communication.
Safe.
Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
Meaningful Work.
Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
Health Benefits.
Medical, Dental, Vision programs, plus much more.
Rest and Relaxation.
Paid vacation, personal floating days, and paid holidays.
Prepare for the Future.
401(k) with company match and contribution.
Training and Development.
We see our development programs and helping our employees meet their goals as a key part of our business.
Equal Opportunity Employer
Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, national origin, age, disability or genetics, protected veteran status, or any other characteristic protected by law from discrimination.
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The Divisional P2P Support Specialist is a key member of the Procurement Support Team, dedicated to improving purchasing compliance, data accuracy, and administrative efficiency. This role reduces the burden on Plant Office Administrators (POAs) by managing specialized procurement tasks, upholding best practices, and acting as the divisional Subject Matter Expert (SME) for purchasing processes.
What You’ll Do
Review and validate all requisitions before a Purchase Order (PO) is created, aligning with industry best practice recommending a requisition review.
Ensure high purchasing compliance by verifying the correct use of in-network suppliers, Blanket Purchase Agreements (BPAs), and Contract Purchase Agreements (CPAs).
Check compliance for work requested against risk tier approval limits.
Utilize "Buyer" assignment rules and control the number of users that can reopen purchase orders, limiting the number of individuals with the Oracle "Buyer" role and reducing training needs.
Focus on tasks that directly reduce administrative burden and eliminate rework for POAs.
Assist with match holds related to price and other mismatch issues.
Verify purchasing categorization and work order information is correct.
Track core credits to ensure timely receipt and application to the original work order/job.
Track open rentals to help division return equipment on time or extend open rentals.
Take ownership of managing services/progress billing purchase orders.
Other Requirements
Provide better data quality for improved future decision-making.
Additional Responsibilities
Follow best practices for non-catalog/description only purchase order creation and setup, ensuring better data quality and improved invoice matching.
Ensure that parts and labor are always charged and categorized separately for non-catalog/description only purchase orders.
Ensure the organization captures purchase volume using the accurate metric (quantity × unit price) if applicable.
Function as a super user and Subject Matter Expert (SME) of the procurement process.
Provide a divisional dedicated resource for support groups like environmental, safety, and geology.
Facilitate better tracking of supplier issues, ensuring collaboration with enterprise sourcing and division procurement to address them.
Key Skills
Communication – Ability to clearly and effectively convey information, ideas, and messages to others in both written and verbal formats.
Problem Solving – Identify, analyze, and resolve work-related issues efficiently and effectively.
Reliability and Punctuality – Dependable and consistent in meeting work expectations and deadlines.
Analytical Thinking – Ability to break down complex problems, examine information logically, and draw conclusions based on evidence.
Attention to Detail – Ability to thoroughly and accurately complete tasks; meticulous and precise when handling information.
Education
A high school diploma is required. Associates degree or higher preferred.
Experience
1-2 years in a similar role or with equivalent experience in a related job discipline.
Proven experience in a procurement, purchasing, or related administrative/financial role.
Knowledge, Skills, and Abilities
Strong understanding of requisitioning, work order, and purchase order processes.
Must display knowledge of and ability to use computer applications and the most up-to-date technology. Proficiency in Excel, ERP, and procure-to-pay software preferred. Procurement and/or payment experience with Oracle Fusion, Oracle eBS, or Jaggaer is a plus.
High attention to detail, excellent analytical skills, and sound judgment. Ability to identify root cause problems and apply continuous improvement methodology.
Ability to serve as a high‑level resource, providing guidance and support to field personnel and Accounts Payable co‑workers.
Ability to meet deadlines, work in a team environment, and complete individually assigned tasks.
What You’ll Like About Us
Salary Range.
Base hourly range for this role is between $26.00 - $35.00 per hour. This range does not include discretionary bonus or equity package.
Great Company Culture.
Our people share a competitive drive for excellence in an environment of trust, teamwork, open‑mindedness and communication.
Safe.
Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
Meaningful Work.
Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
Health Benefits.
Medical, Dental, Vision programs, plus much more.
Rest and Relaxation.
Paid vacation, personal floating days, and paid holidays.
Prepare for the Future.
401(k) with company match and contribution.
Training and Development.
We see our development programs and helping our employees meet their goals as a key part of our business.
Equal Opportunity Employer
Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, national origin, age, disability or genetics, protected veteran status, or any other characteristic protected by law from discrimination.
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