Coordinator of Periodicals - Acquisitions
St. Louis County Library, St Louis, MO, United States
St. Louis County Library
The Acquisitions Department is seeking a full-time Coordinator of Periodicals to lead the curation and maintenance of the Periodicals collection. Communicates with periodicals vendors and branch staff regarding publication and delivery statuses on a daily basis. Coordinates periodicals purchasing and processing, making sure print and electronic subscriptions are up to date, financial accounts are current, and periodicals issues and associated online components are available to the public in a consistent and timely manner.
The mission of the St. Louis County Library is to provide the resources and services to enrich individual minds, enhance lives and expand perspectives. SLCL is an award winning library system with branches throughout St. Louis County. We have transformed into a meaningful community resource with updated facilities and an array of programs and partnerships that serve over 860,000 patrons.
Salary: $50,325.00
Hours:
Monday-Friday, 7:30 a.m. - 4:00 p.m.
Benefits:
• Paid Vacation and Sick Leave, Paid Holidays
• Paid Parental Leave
• Domestic Violence Leave Policy
• Employee Assistance Program
• Medical, Dental, Vision
• Library-Funded Pension Plan
• Life Insurance
• Deferred Compensation (457 Plan)
• Flexible Spending Account (FSA)
• Health Reimbursement Arrangement (HRA)
• Tuition Reimbursement
Job Qualifications:
• Bachelor degree (may be substituted by Associate degree and two years of relevant experience)
• Materials or technical services knowledge and/or experience
• Knowledge of software tools and programs specific to materials management
• Must possess a commitment to a high level of public service to library patrons, staff and outside vendors
• Must possess excellent communication and organization skills
Physical and Mental Requirements:
• Ability to lift a minimum of 25 lbs.
• Ability to push a full cart of Library materials
• Ability to keyboard for a minimum of four hours daily
• Ability to prioritize and manage concurrent projects, demonstrate initiative and work independently with minimal supervision
• Ability to operate various types of Library equipment
• Ability to use a pc technology, word processing and e-mail
Performance Criteria for the Essential Responsibilities:
1. Orders, renews, and cancels periodicals to provide a useful and enjoyable collection for the public and staff.
A. Orders new titles from vendors and publishers accurately.
B. Renews subscriptions, preventing lapses in service.
C. Promptly enters invoices into the ILS and ensures they are directed to Finance in a timely manner
D. Requests credits from vendors, following up proactively, enters the credits into the ILS, and prepares them for Finance
2. Performs regular ILS collection maintenance so that the periodical records are accurate.
A. Enters new bibliographic records when new titles are ordered
B. Creates and updates all Serials Holdings Records as needed
C. Updates publication patterns to accurately reflect each publication's current schedule
D. Runs reports to identify problem records and updates/deletes a variety of ILS records as needed
E. Runs reports to recall and delete old items
F. Tracks issues for out-of-print periodicals, reporting the bibliographic record for catalog deletion when appropriate
3. Communicates with vendors and branch staff to facilitate workflow, report and resolve problems, and maintain a healthy collection.
A. Communicates daily with branches and vendors regarding newspaper courier issues
B. Communicates frequently with vendors to report and resolve problems with magazines, including missing issues, stopped service, and damaged issues
C. Tracks Claims to ensure swift resolution
D. Leads the Periodicals Committee
E. Communicates with Branch Management to solicit feedback on periodicals subscriptions annually
F. Keeps Routing List of professional journals up to date, contacting staff members on the list when needed, at least annually, for updates. Reaches out to new key staff to add them to the list
G. Tracks and distributes professional journals to Acquisitions staff in a timely manner
4. Regularly performs collection analysis to ensure a healthy, balanced periodicals collection
A. Regularly runs a variety of collection reports and makes recommendations based on data
B. Performs annual price analysis
C. Researches new titles for purchase, including patron suggestions, responding to patrons in a timely manner
D. Pays all Periodical bills on a weekly schedule to keep all accounts in good standing.
E. Enters all payments into the electronic database for easy access and accountability and clarifications.
F. Enters all credits in the electronic database to keep accounts up to date.
G. Works closely with the Finance Department to rectify any problems or discrepancies.
5. Other duties as assigned.
The Acquisitions Department is seeking a full-time Coordinator of Periodicals to lead the curation and maintenance of the Periodicals collection. Communicates with periodicals vendors and branch staff regarding publication and delivery statuses on a daily basis. Coordinates periodicals purchasing and processing, making sure print and electronic subscriptions are up to date, financial accounts are current, and periodicals issues and associated online components are available to the public in a consistent and timely manner.
The mission of the St. Louis County Library is to provide the resources and services to enrich individual minds, enhance lives and expand perspectives. SLCL is an award winning library system with branches throughout St. Louis County. We have transformed into a meaningful community resource with updated facilities and an array of programs and partnerships that serve over 860,000 patrons.
Salary: $50,325.00
Hours:
Monday-Friday, 7:30 a.m. - 4:00 p.m.
Benefits:
• Paid Vacation and Sick Leave, Paid Holidays
• Paid Parental Leave
• Domestic Violence Leave Policy
• Employee Assistance Program
• Medical, Dental, Vision
• Library-Funded Pension Plan
• Life Insurance
• Deferred Compensation (457 Plan)
• Flexible Spending Account (FSA)
• Health Reimbursement Arrangement (HRA)
• Tuition Reimbursement
Job Qualifications:
• Bachelor degree (may be substituted by Associate degree and two years of relevant experience)
• Materials or technical services knowledge and/or experience
• Knowledge of software tools and programs specific to materials management
• Must possess a commitment to a high level of public service to library patrons, staff and outside vendors
• Must possess excellent communication and organization skills
Physical and Mental Requirements:
• Ability to lift a minimum of 25 lbs.
• Ability to push a full cart of Library materials
• Ability to keyboard for a minimum of four hours daily
• Ability to prioritize and manage concurrent projects, demonstrate initiative and work independently with minimal supervision
• Ability to operate various types of Library equipment
• Ability to use a pc technology, word processing and e-mail
Performance Criteria for the Essential Responsibilities:
1. Orders, renews, and cancels periodicals to provide a useful and enjoyable collection for the public and staff.
A. Orders new titles from vendors and publishers accurately.
B. Renews subscriptions, preventing lapses in service.
C. Promptly enters invoices into the ILS and ensures they are directed to Finance in a timely manner
D. Requests credits from vendors, following up proactively, enters the credits into the ILS, and prepares them for Finance
2. Performs regular ILS collection maintenance so that the periodical records are accurate.
A. Enters new bibliographic records when new titles are ordered
B. Creates and updates all Serials Holdings Records as needed
C. Updates publication patterns to accurately reflect each publication's current schedule
D. Runs reports to identify problem records and updates/deletes a variety of ILS records as needed
E. Runs reports to recall and delete old items
F. Tracks issues for out-of-print periodicals, reporting the bibliographic record for catalog deletion when appropriate
3. Communicates with vendors and branch staff to facilitate workflow, report and resolve problems, and maintain a healthy collection.
A. Communicates daily with branches and vendors regarding newspaper courier issues
B. Communicates frequently with vendors to report and resolve problems with magazines, including missing issues, stopped service, and damaged issues
C. Tracks Claims to ensure swift resolution
D. Leads the Periodicals Committee
E. Communicates with Branch Management to solicit feedback on periodicals subscriptions annually
F. Keeps Routing List of professional journals up to date, contacting staff members on the list when needed, at least annually, for updates. Reaches out to new key staff to add them to the list
G. Tracks and distributes professional journals to Acquisitions staff in a timely manner
4. Regularly performs collection analysis to ensure a healthy, balanced periodicals collection
A. Regularly runs a variety of collection reports and makes recommendations based on data
B. Performs annual price analysis
C. Researches new titles for purchase, including patron suggestions, responding to patrons in a timely manner
D. Pays all Periodical bills on a weekly schedule to keep all accounts in good standing.
E. Enters all payments into the electronic database for easy access and accountability and clarifications.
F. Enters all credits in the electronic database to keep accounts up to date.
G. Works closely with the Finance Department to rectify any problems or discrepancies.
5. Other duties as assigned.