Fiscal Administrator
Commonwealth of Massachusetts, Northampton, MA, United States
Fiscal Administrator (2600036M)
The Fiscal Administrator is responsible for reconciling all appropriated funds, federal grants, state grants and trust accounts of the office. The Fiscal Administrator prepares all required financial grant reports along with mandated yearly reports to be filed with the Office of the Treasurer and Receiver‑General, and the Legislature. This position ensures compliance with the relevant requirements and guidelines of the Office of the State Comptroller, Office of the Treasurer and Receiver‑General, and the office’s policies and procedures and internal controls.
Duties & Responsibilities
Reconcile all appropriated funds, federal grants, state grants and trust funds.
Enter weekly allotments, budget transfers and folio dates into the Access database.
Maintain and reconcile accounts including Quicken, advance accounts and bank statements.
Process and submit monthly expenditure of advanced documents.
Oversee and reconcile Massachusetts State Police overtime expenditures.
Work with CFO and Assistant District Attorney to process all allowed forfeiture orders, allocate funds, and prepare annual state forfeiture expenditure reports.
Ensure compliance with appropriate internal controls and financial procedures to comply with federal and state requirements.
Coordinate cell phones and business cards for office staff.
Review and enter employee reimbursements into the Human Resources Compensation System (HR/CMS).
Utilize the Commonwealth Information Warehouse (CIW) to develop financial reports.
Assist CFO with audits and public records requests.
Qualifications
Minimum of an associate’s degree in accounting, finance, business administration, or one to three years of experience in accounting, bookkeeping, or financial administration.
Strong understanding of financial reconciliation, budgeting, and expenditure tracking.
Experience using accounting software (e.g., Quicken), financial management databases, and Microsoft applications (Excel, Word).
Experience working with government agencies, grant management, or public sector finance is a plus.
Familiarity with Commonwealth financial reporting and payroll systems, such as MMARS, Mosaic, Access and HR/CMS is a plus.
Strong attention to detail and accuracy in financial record‑keeping.
Ability to handle confidential financial data with discretion.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Ability to collaborate effectively with internal teams, vendors, and government agencies.
Ability to work independently and problem‑solve financial discrepancies.
Location
United States—Massachusetts—Northampton—1 Gleason Plaza
Job Type
Full-time, Day Shift
Agency
Northwestern DA
Salary Range
55,000.00 - 70,000.00 Yearly
For Diversity, affirmative action or equal employment opportunity questions or to request a reasonable accommodation, please contact Diversity Officer / ADA Coordinator: Michelle Palmisano – 413‑586‑9225.
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The Fiscal Administrator is responsible for reconciling all appropriated funds, federal grants, state grants and trust accounts of the office. The Fiscal Administrator prepares all required financial grant reports along with mandated yearly reports to be filed with the Office of the Treasurer and Receiver‑General, and the Legislature. This position ensures compliance with the relevant requirements and guidelines of the Office of the State Comptroller, Office of the Treasurer and Receiver‑General, and the office’s policies and procedures and internal controls.
Duties & Responsibilities
Reconcile all appropriated funds, federal grants, state grants and trust funds.
Enter weekly allotments, budget transfers and folio dates into the Access database.
Maintain and reconcile accounts including Quicken, advance accounts and bank statements.
Process and submit monthly expenditure of advanced documents.
Oversee and reconcile Massachusetts State Police overtime expenditures.
Work with CFO and Assistant District Attorney to process all allowed forfeiture orders, allocate funds, and prepare annual state forfeiture expenditure reports.
Ensure compliance with appropriate internal controls and financial procedures to comply with federal and state requirements.
Coordinate cell phones and business cards for office staff.
Review and enter employee reimbursements into the Human Resources Compensation System (HR/CMS).
Utilize the Commonwealth Information Warehouse (CIW) to develop financial reports.
Assist CFO with audits and public records requests.
Qualifications
Minimum of an associate’s degree in accounting, finance, business administration, or one to three years of experience in accounting, bookkeeping, or financial administration.
Strong understanding of financial reconciliation, budgeting, and expenditure tracking.
Experience using accounting software (e.g., Quicken), financial management databases, and Microsoft applications (Excel, Word).
Experience working with government agencies, grant management, or public sector finance is a plus.
Familiarity with Commonwealth financial reporting and payroll systems, such as MMARS, Mosaic, Access and HR/CMS is a plus.
Strong attention to detail and accuracy in financial record‑keeping.
Ability to handle confidential financial data with discretion.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Ability to collaborate effectively with internal teams, vendors, and government agencies.
Ability to work independently and problem‑solve financial discrepancies.
Location
United States—Massachusetts—Northampton—1 Gleason Plaza
Job Type
Full-time, Day Shift
Agency
Northwestern DA
Salary Range
55,000.00 - 70,000.00 Yearly
For Diversity, affirmative action or equal employment opportunity questions or to request a reasonable accommodation, please contact Diversity Officer / ADA Coordinator: Michelle Palmisano – 413‑586‑9225.
#J-18808-Ljbffr