Project Coordinator - Business Operations
Pimasheriff, Tucson, AZ, United States
**Job Classification: 5556** **- Project Coordinator*** Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.* Pay Range is the entire compensation range for the position.* Plans, organizes, and administers specialized departmental programs, setting priorities and ensuring alignment with organizational goals;* Manages projects end-to-end, including budgets, timelines, contractor coordination, and workflow tracking to ensure timely and cost-effective delivery;* Evaluates program effectiveness by developing and applying Key Performance Indicators (KPIs) and reporting measurable outcomes to management;* May act as primary liaison to the Clerk of the Board and Board of Supervisors, coordinating agenda items, contracts, ordinances, and related communications;* Establishes and maintains collaborative relationships with internal departments, external agencies, contractors, and stakeholders to support program coordination;* Conducts program-related studies, analyzes data, and prepares reports, statistical materials, and actionable recommendations for leadership review;* Coordinates and administers public and advisory committee meetings in compliance with state laws, including agendas, minutes, communications, and public postings;* May write and develop the Advisory Committee Annual Report for submission to the Board of Supervisors;* Manages records retention schedules, public records requests, and specialized databases to ensure compliance, accuracy, and accessibility of information;* Oversees departmental assets, including technology and vehicles, and serves as Vehicle Coordinator to ensure accountability and proper utilization;* Supports emergency preparedness efforts and performs field work as needed to assess project conditions and repair requirements;* Provides comprehensive administrative and operational support, including contract documentation, meeting coordination, data entry, and general program assistance.* Minimum one (1) year experience performing purchasing tasks such as processing requisitions, purchase orders, invoices, receivers, and or relieving encumbrances.* Minimum one (1) year experience conducting and maintaining inventories.* Minimum two (2) years experience providing clear, concise, and professional communication with internal customers, interdepartmental colleagues, and senior leadership.* Minimum one (1) year experience processing motor pool and or fleet vehicle rentals.* Experience with/knowledge of Excel, specifically experience using filters, formulas (IF, Vlookup, Xlookup, and True/False statements), and Pivot Tables.**Selection Procedure:**
**Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.**: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Constantly operates a computer and other office equipment. Constantly observes details at a close range. Frequently remains in a stationary position. Occasionally travels to other locations. Occasionally sets up meeting rooms, moving chairs, computers, small furniture, and audio equipment. Any additional physical and sensory work requirements will be determined by position. Action Activity - bending, climbing, kneeling, reaching, squatting, stooping; Motion Activity - grasping; Hearing Activity - in noisy areas, behind themselves; Speaking Activity - in person, on the phone, on a radio; Vision - must be able to operate a motor vehicle, distinguish colors, depth perception and peripheral visionWorking Conditions: The Project Coordinator operates within a professional office setting, conducting desk-based tasks. Regular, daily attendance is an essential function for this position. Any additional working conditions will be determined by position.* One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.* Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.* By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.
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**Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.**: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Constantly operates a computer and other office equipment. Constantly observes details at a close range. Frequently remains in a stationary position. Occasionally travels to other locations. Occasionally sets up meeting rooms, moving chairs, computers, small furniture, and audio equipment. Any additional physical and sensory work requirements will be determined by position. Action Activity - bending, climbing, kneeling, reaching, squatting, stooping; Motion Activity - grasping; Hearing Activity - in noisy areas, behind themselves; Speaking Activity - in person, on the phone, on a radio; Vision - must be able to operate a motor vehicle, distinguish colors, depth perception and peripheral visionWorking Conditions: The Project Coordinator operates within a professional office setting, conducting desk-based tasks. Regular, daily attendance is an essential function for this position. Any additional working conditions will be determined by position.* One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.* Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.* By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.
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