Event and Operations Coordinator
American City Business Journals, Boston, MA, United States
Event And Operations Coordinator
Responsibilities:
Coordinate all event marketing
Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
Event Coordinator will work with both the Event Director and Design Team to ensure marketing plan stays on track.
Build out online event registration pages
Create & update event registration pages using the company system.
EO Coordinator will work directly with the Event Director on this.
Oversee program logistics: Sponsors, speakers, and honorees.
Assist ED in regular communication with honorees.
Assist in writing copy for email communications, social, scripts and invites.
Assist in coordinating honoree programing
Assist in coordinating speaker logistics when needed
Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner
Event Execution
Brainstorm with ED on overall event execution for each event.
Attend hotel and venue planning meeting.
Assist day-of event registration.
Assist in all aspects of event prep name badges, event signage, event dcor, sponsor material, framed material, award, etc.
Assist with event load in and load out.
Assist with setup for events.
Participate in the long-term planning of events with Events Director
Assist in the strategic planning of Boston Business Journal Events, including new events and improving existing events.
Assist in the overall design and theme implementation of events.
Office work
Maintain shared filing of all event trackers, communications, and planning documents with Events Director.
Administrative assistance
Take and distribute notes from weekly Project Meetings
Assist in proofing of event materials.
Manage sponsor, honoree, and speaker's trackers.
Assist in collection of materials for programs.
Assist in internal "fun committee" activities for the BBJ office.
Communication and Teamwork:
Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
Share organizational tools and plans for keeping on schedule
Like all other staff members, the Event and Operations Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.
Professional Development:
The Event and Operations Coordinator should participate in all training offered by ACBJ and the BBJ when applicable.
Other:
The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director.
Responsibilities:
Coordinate all event marketing
Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
Event Coordinator will work with both the Event Director and Design Team to ensure marketing plan stays on track.
Build out online event registration pages
Create & update event registration pages using the company system.
EO Coordinator will work directly with the Event Director on this.
Oversee program logistics: Sponsors, speakers, and honorees.
Assist ED in regular communication with honorees.
Assist in writing copy for email communications, social, scripts and invites.
Assist in coordinating honoree programing
Assist in coordinating speaker logistics when needed
Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner
Event Execution
Brainstorm with ED on overall event execution for each event.
Attend hotel and venue planning meeting.
Assist day-of event registration.
Assist in all aspects of event prep name badges, event signage, event dcor, sponsor material, framed material, award, etc.
Assist with event load in and load out.
Assist with setup for events.
Participate in the long-term planning of events with Events Director
Assist in the strategic planning of Boston Business Journal Events, including new events and improving existing events.
Assist in the overall design and theme implementation of events.
Office work
Maintain shared filing of all event trackers, communications, and planning documents with Events Director.
Administrative assistance
Take and distribute notes from weekly Project Meetings
Assist in proofing of event materials.
Manage sponsor, honoree, and speaker's trackers.
Assist in collection of materials for programs.
Assist in internal "fun committee" activities for the BBJ office.
Communication and Teamwork:
Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
Share organizational tools and plans for keeping on schedule
Like all other staff members, the Event and Operations Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.
Professional Development:
The Event and Operations Coordinator should participate in all training offered by ACBJ and the BBJ when applicable.
Other:
The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director.