Executive Assistant
National Opera Center, Santa Fe, NM, United States
Network(s)
Finance, HR, & Administration
DESCRIPTION
Responsible for the administrative duties of the Executive Office, facilitating meetings of the Board of Directors and assisting the General Director and the Director of Executive Relations as needed.
Manage administrative duties for the office, including answering and tracking correspondence; maintaining supplies; maintaining electronic and physical files; arranging performance tickets; and making travel arrangements for the General Director, Director of Executive Relations and special guests as needed.
Oversee the General Director’s calendar; track all appointments, travel dates, and engagements; act as a buffer for all requests to the General Director’s schedule; closely monitoring the General Director’s email account.
Assist the Director of Executive Relations with scheduling, correspondence, organization and record-keeping related to the Board of Directors, Government Relations, Special Events, Board Travel and PR & Media special projects.
Process credit card statements, expense reports, mileage and per diem reconciliations for the General Director and the Director of Executive Relations.
Compile budget reports for the General Director’s expenses.
Track daily contributions and compose personal thank-you letters on behalf of the General Director.
Coordinate certain logistics for special events at the General Director’s residence and the Santa Fe Opera Ranch.
Be available for all events that the General Director attends to support them as directed.
Provide additional support to the General Director and Director of Executive Relations as needed. This includes (but is not limited to) preparing for special events, support of VIP guests and composing remarks for speaking engagements.
Assist the Director of Executive Relations with all aspects of quarterly Board meetings, as well as interim meetings and phone calls year‑round. Maintain and distribute Board and committee materials, including (but not limited to) agendas, contact information, minutes, action items, Board history and committee lists.
Maintain the annual Board Handbook.
Maintain and expand utilization of the Board Portal website for Directors.
Maintain constituent profiles of Directors, Committee lists and Board lists on Tessitura.
In collaboration with the General Director, Director of Executive Relations and Development Department, draft Board and constituent-related correspondence and materials as needed, especially on the behalf of the General Director, Board President or Board Chairman.
Take minutes during committee meetings, task force meetings and the Board of Directors meeting.
Assist with special projects and events for the General Director, Human Resources, and other departments.
Desired Start Date
May 4, 2026
BENEFITS
Low-premium medical, dental and vision insurance; short and long‑term disability, life insurance and long‑term care paid fully by the opera; Employee Assistance Program; immediate eligibility for payroll contributions to the opera’s 403(b) retirement plan; paid vacation policy starting at 2 weeks and increasing after year one; sick and bereavement leave; and 11 paid holidays throughout the year.
Pay Range
$60,000 – $65,000 Annual
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Finance, HR, & Administration
DESCRIPTION
Responsible for the administrative duties of the Executive Office, facilitating meetings of the Board of Directors and assisting the General Director and the Director of Executive Relations as needed.
Manage administrative duties for the office, including answering and tracking correspondence; maintaining supplies; maintaining electronic and physical files; arranging performance tickets; and making travel arrangements for the General Director, Director of Executive Relations and special guests as needed.
Oversee the General Director’s calendar; track all appointments, travel dates, and engagements; act as a buffer for all requests to the General Director’s schedule; closely monitoring the General Director’s email account.
Assist the Director of Executive Relations with scheduling, correspondence, organization and record-keeping related to the Board of Directors, Government Relations, Special Events, Board Travel and PR & Media special projects.
Process credit card statements, expense reports, mileage and per diem reconciliations for the General Director and the Director of Executive Relations.
Compile budget reports for the General Director’s expenses.
Track daily contributions and compose personal thank-you letters on behalf of the General Director.
Coordinate certain logistics for special events at the General Director’s residence and the Santa Fe Opera Ranch.
Be available for all events that the General Director attends to support them as directed.
Provide additional support to the General Director and Director of Executive Relations as needed. This includes (but is not limited to) preparing for special events, support of VIP guests and composing remarks for speaking engagements.
Assist the Director of Executive Relations with all aspects of quarterly Board meetings, as well as interim meetings and phone calls year‑round. Maintain and distribute Board and committee materials, including (but not limited to) agendas, contact information, minutes, action items, Board history and committee lists.
Maintain the annual Board Handbook.
Maintain and expand utilization of the Board Portal website for Directors.
Maintain constituent profiles of Directors, Committee lists and Board lists on Tessitura.
In collaboration with the General Director, Director of Executive Relations and Development Department, draft Board and constituent-related correspondence and materials as needed, especially on the behalf of the General Director, Board President or Board Chairman.
Take minutes during committee meetings, task force meetings and the Board of Directors meeting.
Assist with special projects and events for the General Director, Human Resources, and other departments.
Desired Start Date
May 4, 2026
BENEFITS
Low-premium medical, dental and vision insurance; short and long‑term disability, life insurance and long‑term care paid fully by the opera; Employee Assistance Program; immediate eligibility for payroll contributions to the opera’s 403(b) retirement plan; paid vacation policy starting at 2 weeks and increasing after year one; sick and bereavement leave; and 11 paid holidays throughout the year.
Pay Range
$60,000 – $65,000 Annual
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