Executive Assistant
BHDP Architecture, Cincinnati, OH, United States
Position:
Executive Assistant
Location:
Cincinnati, OH
Job Id:
632
# of Openings:
1
Market:
ADMINISTRATIVE
Reports to:
TBD
FLSA:
Exempt
Work Mode:
Onsite Monday – Thursday; Onsite optional on Friday
Employment Type:
Full-time
Role Summary
The Executive Assistant is a highly trusted partner who provides proactive administrative and operational support to BHDP’s CEO and other members of the Executive Leadership Team to ensure priorities, communications, and commitments are managed with consistency and discretion. This role coordinates leadership meeting cadence and logistics, prepares materials and follow-up actions, and helps leaders stay ahead of deadlines and key deliverables. Serving as a trusted point of contact for internal and external stakeholders, the Executive Assistant handles sensitive information with professionalism and confidentiality. The position also strengthens firm culture and community presence by overseeing signature employee-engagement events, in partnership with the People Team.
Responsibilities
Plans and coordinates logistics for Executive Leadership Team and other leadership meetings (meeting invitations and cadence, space, catering, materials, A/V).
Prioritizes meeting schedules, deliverables, and deadlines for the Executive Leader(s), ensuring efficient use of time and resources.
Prepares the Executive Leader(s) for upcoming events, deadlines, and deliverables to ensure deadlines are met.
Completes administrative tasks such as timesheet approvals, expense reports, etc. for the Executive Leader(s).
Manages executive calendars and incoming and outgoing communications including emails, phone calls, and correspondence.
Prepares meeting materials, agendas, and follow up action items, and coordinates distribution of information as appropriate.
Serves as the primary point of contact between the executive team, board of directors, and internal/external stakeholders, prioritizing engagements and meetings accordingly.
Handles confidential and sensitive information with a high level of discretion.
Nurtures a network of relationships with key clients, prospects, partners, and community partners.
Develops and maintains a consistent engagement opportunities with the Executive Leader(s) and the key relationships for the firm.
Serve as the liaison between the firm and our sponsored community partners, coordinating community event participation and donations.
Coordinate and schedule Senior Leader onboarding, including scheduling travel and hotel arrangements within the first 30 days of employment.
Manage employee key milestone celebrations and recognitions, in partnership with the People Team.
Lead and oversee the planning of all-office signature employee-engagement events.
Qualifications
Minimum of five years in an Executive Administrative Support role
Detail oriented, organized, and thorough
Strong Microsoft Office product knowledge
High level of customer service, professionalism, and discretion with confidential information
Ability to handle multiple responsibilities and tasks
Strong verbal and written communication skills
High school diploma
Physical and Mental Demands
Sustained attention to detail
Sitting/standing
Occasional lifting of 50 pounds or less
Ability to work in an open office environment
Life at BHDP
Our comprehensive benefit package includes a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays, paid time off, and a 401(k), which aligns with our commitment to rewarding our high-performing professionals.
BHDP Architecture is an Equal Opportunity Employer. Individuals with disabilities and protected veterans are encouraged to apply. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. This position description is prepared to provide a general understanding of the responsibilities of the position and does not include a comprehensive list of activities, duties, success factors, or responsibilities that are required for a specific employee. Success Factors, duties, responsibilities, and activities may be modified or augmented at any time with or without notice.
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Executive Assistant
Location:
Cincinnati, OH
Job Id:
632
# of Openings:
1
Market:
ADMINISTRATIVE
Reports to:
TBD
FLSA:
Exempt
Work Mode:
Onsite Monday – Thursday; Onsite optional on Friday
Employment Type:
Full-time
Role Summary
The Executive Assistant is a highly trusted partner who provides proactive administrative and operational support to BHDP’s CEO and other members of the Executive Leadership Team to ensure priorities, communications, and commitments are managed with consistency and discretion. This role coordinates leadership meeting cadence and logistics, prepares materials and follow-up actions, and helps leaders stay ahead of deadlines and key deliverables. Serving as a trusted point of contact for internal and external stakeholders, the Executive Assistant handles sensitive information with professionalism and confidentiality. The position also strengthens firm culture and community presence by overseeing signature employee-engagement events, in partnership with the People Team.
Responsibilities
Plans and coordinates logistics for Executive Leadership Team and other leadership meetings (meeting invitations and cadence, space, catering, materials, A/V).
Prioritizes meeting schedules, deliverables, and deadlines for the Executive Leader(s), ensuring efficient use of time and resources.
Prepares the Executive Leader(s) for upcoming events, deadlines, and deliverables to ensure deadlines are met.
Completes administrative tasks such as timesheet approvals, expense reports, etc. for the Executive Leader(s).
Manages executive calendars and incoming and outgoing communications including emails, phone calls, and correspondence.
Prepares meeting materials, agendas, and follow up action items, and coordinates distribution of information as appropriate.
Serves as the primary point of contact between the executive team, board of directors, and internal/external stakeholders, prioritizing engagements and meetings accordingly.
Handles confidential and sensitive information with a high level of discretion.
Nurtures a network of relationships with key clients, prospects, partners, and community partners.
Develops and maintains a consistent engagement opportunities with the Executive Leader(s) and the key relationships for the firm.
Serve as the liaison between the firm and our sponsored community partners, coordinating community event participation and donations.
Coordinate and schedule Senior Leader onboarding, including scheduling travel and hotel arrangements within the first 30 days of employment.
Manage employee key milestone celebrations and recognitions, in partnership with the People Team.
Lead and oversee the planning of all-office signature employee-engagement events.
Qualifications
Minimum of five years in an Executive Administrative Support role
Detail oriented, organized, and thorough
Strong Microsoft Office product knowledge
High level of customer service, professionalism, and discretion with confidential information
Ability to handle multiple responsibilities and tasks
Strong verbal and written communication skills
High school diploma
Physical and Mental Demands
Sustained attention to detail
Sitting/standing
Occasional lifting of 50 pounds or less
Ability to work in an open office environment
Life at BHDP
Our comprehensive benefit package includes a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays, paid time off, and a 401(k), which aligns with our commitment to rewarding our high-performing professionals.
BHDP Architecture is an Equal Opportunity Employer. Individuals with disabilities and protected veterans are encouraged to apply. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. This position description is prepared to provide a general understanding of the responsibilities of the position and does not include a comprehensive list of activities, duties, success factors, or responsibilities that are required for a specific employee. Success Factors, duties, responsibilities, and activities may be modified or augmented at any time with or without notice.
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