Business and Finance Coordinator - Electrical and Computer Engineering
Laseagrant, Urbana, IL, United States
Business and Finance Coordinator - Electrical and Computer Engineering
Department of Electrical and Computer Engineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Department of Electrical and Computer Engineering (ECE) in The Grainger College of Engineering seeks applicants for a Business and Finance Coordinator position. Under the direction of the Senior Business Manager, this position supports oversight and management of business and financial operations for faculty, staff, and students within ECE, including financial reporting, policy interpretation, account oversight, and staff supervision.
Duties and Responsibilities
Financial Operations
Complete monthly, quarterly, and year-end close-out accounting activities to ensure timely and accurate financial reporting to campus, departmental administration, faculty, and staff.
Maintain a comprehensive understanding of State of Illinois, University, campus, and departmental regulations, procedures, practices, and policies, resolving issues and answering inquiries regarding travel reimbursements; research experiences for undergraduates (REU) stipends; other payments through the Departmental Award Web System (DAWS); and complex financial activities such as invoices, purchase orders, cash deposits, and more.
Collaborate with University Payables, Purchasing, and other administrative units as necessary to resolve matters.
Assist oversight of ECE service center accounts, including the machine shop and electronics shop, managing month-end billing of ECE services by completing necessary journal entries, feeders, and invoices for external work, and maintaining ECE rate information in the system Government Costing database.
Complete and file monthly sales tax reports, including processing journal vouchers (JVs).
Process non-SPA agreements—including re-grants, revenue generating agreements, service agreements, technical testing agreements (TTA)s, and facility use agreements (FUAs)—in the Contracts+ system.
Prepare and process JVs for visas and corrective actions for miscellaneous non-grant transactions (JVs, PZAREDS).
Serve as backup for processing purchases via iBuy, Purchasing Card (PCard), and Banner purchase orders; processing travel and expense reimbursements; downloading monthly financial statements, reconciling accounts, verifying charges, obtaining missing receipts, keying corrective entries into Banner, and removing encumbrances and closing purchase orders.
Administrative Operations
Serve as primary backup approver to the Senior Business Manager, including PCard reconciliation for department PCard holders, iBuy orders, employee reimbursements, and/or Travel Card (TCard) transactions using Emburse Enterprise.
Assist with updating departmental policies and procedures to support efficient business operations and align with University policies.
Advise the department head, administrative staff, and faculty on accounting-related University policies, procedures, and account balances.
Supervise and train business office staff, providing guidance and assistance with complex financial processes; supervise review of work tasks, leave requests, performance management, etc.
Gifts and Endowments
Process corporate unrestricted gifts, faculty research gifts, and endowments through the University Foundation, receive and process subsequent funds, prepare gift transmittal forms, and request Banner fund accounts.
Adhere to departmental procedures to establish new accounts, notify staff, and add account information to the department chart of accounts and Emburse Enterprise.
Perform additional appropriate business/financial duties as required.
Minimum Qualifications
Bachelor’s degree in business administration, management, or a related field.
Demonstrated supervisory experience.
Master’s degree in a consistent area may be substituted for one year of work experience.
Preferred Qualifications
Master’s degree in business administration, management, or a related field.
One year of demonstrated supervisory experience of professional staff, including responsibility for performance management.
Direct experience and knowledge of University of Illinois business and accounting systems, including Banner, iBuy, Emburse Enterprise, PCard, and Enterprise Data Delivery Information Environment (EDDIE).
Experience in business administration within a higher education setting.
Knowledge, Skills and Abilities
Knowledge of Illinois business, finance, and administrative policies and procedures.
Decision-making ability and resourcefulness.
Strong interpersonal skills with ability to interact effectively with faculty, staff, students, and stakeholders.
Strong organizational and customer service skills.
Knowledge of management principles, practices, methods, and techniques.
Ability to prioritize, manage multiple tasks simultaneously, and meet deadlines with accuracy.
Ability to work independently with minimal supervision.
Ability to communicate effectively for appropriate audiences.
Proficiency in Microsoft Office Suite.
Appointment Information
This is a full-time Civil Service Business/Administrative Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $65,000-$75,000. Salary is competitive and commensurate with qualifications and experience, while also ensuring internal equity. This position requires full-time work on the University of Illinois Urbana-Champaign campus per the University’s Workplace Flexibility policy.
This position is not eligible for any type of sponsorship for work authorization.
Benefits
This position is intended to be eligible for benefits including health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.
Equal Opportunity Employment
The University of Illinois is an equal opportunity employer, including but not limited to disability and veteran status, and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to request reasonable accommodations under the Americans with Disabilities Act. The University of Illinois System is also an equal opportunity employer and complies with E-Verify for employment eligibility verification.
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Department of Electrical and Computer Engineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Department of Electrical and Computer Engineering (ECE) in The Grainger College of Engineering seeks applicants for a Business and Finance Coordinator position. Under the direction of the Senior Business Manager, this position supports oversight and management of business and financial operations for faculty, staff, and students within ECE, including financial reporting, policy interpretation, account oversight, and staff supervision.
Duties and Responsibilities
Financial Operations
Complete monthly, quarterly, and year-end close-out accounting activities to ensure timely and accurate financial reporting to campus, departmental administration, faculty, and staff.
Maintain a comprehensive understanding of State of Illinois, University, campus, and departmental regulations, procedures, practices, and policies, resolving issues and answering inquiries regarding travel reimbursements; research experiences for undergraduates (REU) stipends; other payments through the Departmental Award Web System (DAWS); and complex financial activities such as invoices, purchase orders, cash deposits, and more.
Collaborate with University Payables, Purchasing, and other administrative units as necessary to resolve matters.
Assist oversight of ECE service center accounts, including the machine shop and electronics shop, managing month-end billing of ECE services by completing necessary journal entries, feeders, and invoices for external work, and maintaining ECE rate information in the system Government Costing database.
Complete and file monthly sales tax reports, including processing journal vouchers (JVs).
Process non-SPA agreements—including re-grants, revenue generating agreements, service agreements, technical testing agreements (TTA)s, and facility use agreements (FUAs)—in the Contracts+ system.
Prepare and process JVs for visas and corrective actions for miscellaneous non-grant transactions (JVs, PZAREDS).
Serve as backup for processing purchases via iBuy, Purchasing Card (PCard), and Banner purchase orders; processing travel and expense reimbursements; downloading monthly financial statements, reconciling accounts, verifying charges, obtaining missing receipts, keying corrective entries into Banner, and removing encumbrances and closing purchase orders.
Administrative Operations
Serve as primary backup approver to the Senior Business Manager, including PCard reconciliation for department PCard holders, iBuy orders, employee reimbursements, and/or Travel Card (TCard) transactions using Emburse Enterprise.
Assist with updating departmental policies and procedures to support efficient business operations and align with University policies.
Advise the department head, administrative staff, and faculty on accounting-related University policies, procedures, and account balances.
Supervise and train business office staff, providing guidance and assistance with complex financial processes; supervise review of work tasks, leave requests, performance management, etc.
Gifts and Endowments
Process corporate unrestricted gifts, faculty research gifts, and endowments through the University Foundation, receive and process subsequent funds, prepare gift transmittal forms, and request Banner fund accounts.
Adhere to departmental procedures to establish new accounts, notify staff, and add account information to the department chart of accounts and Emburse Enterprise.
Perform additional appropriate business/financial duties as required.
Minimum Qualifications
Bachelor’s degree in business administration, management, or a related field.
Demonstrated supervisory experience.
Master’s degree in a consistent area may be substituted for one year of work experience.
Preferred Qualifications
Master’s degree in business administration, management, or a related field.
One year of demonstrated supervisory experience of professional staff, including responsibility for performance management.
Direct experience and knowledge of University of Illinois business and accounting systems, including Banner, iBuy, Emburse Enterprise, PCard, and Enterprise Data Delivery Information Environment (EDDIE).
Experience in business administration within a higher education setting.
Knowledge, Skills and Abilities
Knowledge of Illinois business, finance, and administrative policies and procedures.
Decision-making ability and resourcefulness.
Strong interpersonal skills with ability to interact effectively with faculty, staff, students, and stakeholders.
Strong organizational and customer service skills.
Knowledge of management principles, practices, methods, and techniques.
Ability to prioritize, manage multiple tasks simultaneously, and meet deadlines with accuracy.
Ability to work independently with minimal supervision.
Ability to communicate effectively for appropriate audiences.
Proficiency in Microsoft Office Suite.
Appointment Information
This is a full-time Civil Service Business/Administrative Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $65,000-$75,000. Salary is competitive and commensurate with qualifications and experience, while also ensuring internal equity. This position requires full-time work on the University of Illinois Urbana-Champaign campus per the University’s Workplace Flexibility policy.
This position is not eligible for any type of sponsorship for work authorization.
Benefits
This position is intended to be eligible for benefits including health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.
Equal Opportunity Employment
The University of Illinois is an equal opportunity employer, including but not limited to disability and veteran status, and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to request reasonable accommodations under the Americans with Disabilities Act. The University of Illinois System is also an equal opportunity employer and complies with E-Verify for employment eligibility verification.
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