Executive Assistant HR (NYC Hudson Yards)
Bellwether Staffing Solutions, LLC, New York, NY, United States
Executive Assistant HR (NYC Hudson Yards)
Location: NYC - Hudson Yards |125K – 140K Base + Bonus + OT + Bonus + Equity + Benefits Package
We are currently recruiting for an Executive Assistant in NYC (Hudson Yards). This role is in-office 5 days 8:30am – 5:00pm + OT. Supporting HR / Talent Executives with overtime expected. This is a great opportunity to join a global leader within Financial Services in a very demanding but rewarding role. 125K – 140K Base + Bonus + OT + Bonus + Equity + Benefits Package
Responsibilities
Plan domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy
Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and calls; communicate potential and/or confirmed changes to involved parties
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available and coordinate hospitality services
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Compose, draft, proof, edit, and finalize correspondence
Liaise with portfolio organizations, investors and guests
Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences
Take on additional tasks to support senior leaders and team members
Requirements
6-8+ years’ experience as an Executive Assistant; college degree
Financial industry knowledge highly desirable
Extensive experience managing complex and fluid calendars
Excellent writing, editing, and verbal communication skills
Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
Advanced computer skills: Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to produce/edit Excel spreadsheets and PowerPoint presentations
Research savvy with extensive experience using online resources
Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and maximize resources toward a common objective
Superior time management skills; critical thinker with strong attention to detail
Ability to manage highly sensitive, confidential information with complete discretion
Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
Local candidates only. Must be in a commutable range to NYC (Hudson Yards). In-office 5 days with OT and a very demanding schedule.
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Location: NYC - Hudson Yards |125K – 140K Base + Bonus + OT + Bonus + Equity + Benefits Package
We are currently recruiting for an Executive Assistant in NYC (Hudson Yards). This role is in-office 5 days 8:30am – 5:00pm + OT. Supporting HR / Talent Executives with overtime expected. This is a great opportunity to join a global leader within Financial Services in a very demanding but rewarding role. 125K – 140K Base + Bonus + OT + Bonus + Equity + Benefits Package
Responsibilities
Plan domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy
Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and calls; communicate potential and/or confirmed changes to involved parties
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available and coordinate hospitality services
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Compose, draft, proof, edit, and finalize correspondence
Liaise with portfolio organizations, investors and guests
Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences
Take on additional tasks to support senior leaders and team members
Requirements
6-8+ years’ experience as an Executive Assistant; college degree
Financial industry knowledge highly desirable
Extensive experience managing complex and fluid calendars
Excellent writing, editing, and verbal communication skills
Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
Advanced computer skills: Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to produce/edit Excel spreadsheets and PowerPoint presentations
Research savvy with extensive experience using online resources
Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and maximize resources toward a common objective
Superior time management skills; critical thinker with strong attention to detail
Ability to manage highly sensitive, confidential information with complete discretion
Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
Local candidates only. Must be in a commutable range to NYC (Hudson Yards). In-office 5 days with OT and a very demanding schedule.
#J-18808-Ljbffr