Surgical Scheduling & Data Assistant (Full-time/Cody)
Billings Clinic, Cody, WY, United States
Billings Clinic Orthopedics and Neurosurgery
You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet Recognition consecutively since 2006.
And you'll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here.
Billings Clinic is a community-owned, not-for-profit, physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic and how we are recognized nationally for our exceptional quality.
Billings Clinic is proud to be recognized for nursing excellence as a Magnet-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.
Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)
Starting Wage DOE: $19.68 - 24.60
Under general supervision and according to established policies and procedures, is responsible for coordinating clerical and administrative support functions within the Surgery Department to include logs, records and manual maintenance, establishing essential records and databases, inputting data into computer for scheduling, charge entry, in-service time, statistical data, etc. Appropriately interacts with physicians, patients, family and staff. Supports unit activities to ensure smooth functioning of the area. Ensures efficient use of surgical resources, accurate documentation, and timely communication with surgeons, nursing staff, and patients. The scheduler plays a critical role in maintaining optimal surgical workflow and patient care.
Maintain a detailed knowledge of the Cerner information system functionality and structure to ensure Surgery Scheduling is seamless. Understands the implications of the data and how the data is utilized. Participates in maintaining the integrity of the system data.
Develop and maintain records and files in an organized manner.
Maintain a detailed knowledge of the operating room (OR) information system's functionality and structure. Understands the implications of the data and how the data is utilized.
Schedule surgical procedures based on surgeon availability, operating room capacity, and patient needs.
Verify patient information, insurance authorization, and pre-operative requirements.
Communicate with surgeons, anesthesiologists, and nursing staff to confirm procedure details.
Maintain accurate and up-to-date surgery schedules in the electronic health record (EHR) system.
Coordinate with pre-op, post-op, and recovery units to ensure smooth patient flow.
Notify appropriate departments of schedule changes, cancellations, or emergencies.
Ensure compliance with hospital policies, HIPAA regulations, and accreditation standards.
Assist with data entry, reporting, and documentation related to surgical scheduling.
Participates in maintaining the integrity of the system data.
Utilizes computer system to maintain a variety of logs and information databases, schedule procedures, input charges, document in-service time for staff, input and retrieve statistical data, etc. Duties include equipment maintenance.
Communicates appropriately with customers to identify concerns and issues, investigates and coordinates resolution of non-routine problems. Initiates appropriate follow-up to ensure that all matters requiring attention are addressed promptly and efficiently.
Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements.
Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
Performs all other duties as assigned or as needed to meet the needs of the department/organization.
Education:
High School diploma or GED equivalent
Experience:
Two (2) years progressive experience in coordinating activities and information/data management, preferably in a health care field. Experience with interactive customer service responsibilities.
Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana.
Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.
You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet Recognition consecutively since 2006.
And you'll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here.
Billings Clinic is a community-owned, not-for-profit, physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic and how we are recognized nationally for our exceptional quality.
Billings Clinic is proud to be recognized for nursing excellence as a Magnet-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.
Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)
Starting Wage DOE: $19.68 - 24.60
Under general supervision and according to established policies and procedures, is responsible for coordinating clerical and administrative support functions within the Surgery Department to include logs, records and manual maintenance, establishing essential records and databases, inputting data into computer for scheduling, charge entry, in-service time, statistical data, etc. Appropriately interacts with physicians, patients, family and staff. Supports unit activities to ensure smooth functioning of the area. Ensures efficient use of surgical resources, accurate documentation, and timely communication with surgeons, nursing staff, and patients. The scheduler plays a critical role in maintaining optimal surgical workflow and patient care.
Maintain a detailed knowledge of the Cerner information system functionality and structure to ensure Surgery Scheduling is seamless. Understands the implications of the data and how the data is utilized. Participates in maintaining the integrity of the system data.
Develop and maintain records and files in an organized manner.
Maintain a detailed knowledge of the operating room (OR) information system's functionality and structure. Understands the implications of the data and how the data is utilized.
Schedule surgical procedures based on surgeon availability, operating room capacity, and patient needs.
Verify patient information, insurance authorization, and pre-operative requirements.
Communicate with surgeons, anesthesiologists, and nursing staff to confirm procedure details.
Maintain accurate and up-to-date surgery schedules in the electronic health record (EHR) system.
Coordinate with pre-op, post-op, and recovery units to ensure smooth patient flow.
Notify appropriate departments of schedule changes, cancellations, or emergencies.
Ensure compliance with hospital policies, HIPAA regulations, and accreditation standards.
Assist with data entry, reporting, and documentation related to surgical scheduling.
Participates in maintaining the integrity of the system data.
Utilizes computer system to maintain a variety of logs and information databases, schedule procedures, input charges, document in-service time for staff, input and retrieve statistical data, etc. Duties include equipment maintenance.
Communicates appropriately with customers to identify concerns and issues, investigates and coordinates resolution of non-routine problems. Initiates appropriate follow-up to ensure that all matters requiring attention are addressed promptly and efficiently.
Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements.
Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
Performs all other duties as assigned or as needed to meet the needs of the department/organization.
Education:
High School diploma or GED equivalent
Experience:
Two (2) years progressive experience in coordinating activities and information/data management, preferably in a health care field. Experience with interactive customer service responsibilities.
Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana.
Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.