Executive Assistant to Chief Executive Officer
Directorie, Saint Louis, MO, United States
Title:
Executive Assistant to the CEO (AKA Right-Hand Wizard)
Location:
St. Louis, MO (Local presence required, but pack your bags—there’s travel involved); Relocation assistance provided
Employment Type:
Full-Time
Company Introduction
Directorie stands at the forefront of transforming healthcare marketing, providing Director-level strategic insights and execution for pharmaceutical, biotech and medical device brands. As a virtual powerhouse, we blend agility with expertise, supporting a wide range of healthcare clients with tailored marketing solutions. Our commitment is to propel commercial success, navigating the complex healthcare landscape with innovative, effective strategies that deliver real results.
The Job
We are seeking an exceptional Executive Assistant to support a dynamic, high-profile CEO based in St. Louis, MO. The role requires someone local for regular in-person errands and tasks at the CEO’s home, as well as availability for frequent local and national out-of-town travel. The ideal candidate will be fiercely proactive, with unparalleled professionalism and thrive in a fast-paced environment. This position offers a unique opportunity to work closely with a visionary leader and requires someone who can anticipate needs, manage a complex schedule, and ensure flawless execution of daily responsibilities.
What You Do
Serve as the primary point of contact for the CEO, managing all communications with confidentiality and tact.
Oversee and manage the CEO’s complex calendar, including meetings, events, travel itineraries, and personal appointments.
Anticipate and handle all the things: status reports, emails, logistics, preferences, updates, and changes, ensuring all materials and resources are consistently available ahead of meetings.
Travel with the CEO, often on short notice, to ensure seamless execution of logistics, events, and meetings (upwards of 40% of your time).
Handle personal errands and related tasks in the St. Louis area, including scanning mail, shopping, gift wrapping, and planning with vendors and set up for holiday preparations (e.g., chef, wrapping Christmas presents, logistics, decorating etc).
Act as a liaison between the CEO and internal/external stakeholders, ensuring timely follow-ups and prioritization of tasks.
Provide general administrative support, including expense reporting, note taking and document organization.
Manage the CEO’s book-related activities – oh yes, she is also the author of
“Pets Are Family”
– including contacting bookstores to stock the book.
Support the management of social media agency related to creation and scheduling of social media content.
Coordinate book publicity efforts and manage related administrative tasks.
Provide ad hoc support for the CEO’s other venture, TinySuperheroes®, which may include working events, community support, and administrative tasks.
Ability to maintain absolute confidentiality and exercise sound judgment.
Bring a consistently positive, solutions-oriented energy to every interaction, helping create an environment where people feel welcomed, supported, and confident—even during high-pressure moments.
Understands proximity to the CEO is a professional relationship, not a personal one.
Qualifications
5+ years of Executive Assistant wizardry (or equivalent experience).
Exceptional written and verbal communication skills, using intentionality in thought and expression.
Someone who notices the smallest details and stays five steps ahead.
Someone local to St. Louis with reliable transportation (errands are part of the gig).
What We Expect of You
Proactive—you’ve got contingency plans for every scenario.
No panic, no fuss—just solutions. If you can laugh about it later, all the better.
Tech-savvy—you can make Zoom and Microsoft Office work for you.
Why This Role Is Different
You’ll be working for a CEO with a huge vision—and you’ll be an integral part of the journey. From St. Louis errands to television interviews in NYC, this is a fast-paced, high-stakes role with a global impact for someone that is ready to step up.
Directorie provides the following benefit options to qualifying employees:
Hybrid working environment, equipment supplied
401k availability with employer matching
Paid employee medical, vision, and dental insurance
Paid Time Off (company holidays and vacation)
Unlimited personal sick leavePaid family and pet bereavement
Paid maternity/parental leave
Short term/long term disability insurance
Life insurance
Wellness, cellular, and professional development/continuing education stipend
Starting base salary range: $70,000-$80,000 based on experience and qualifications plus performance-based bonuses.
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Executive Assistant to the CEO (AKA Right-Hand Wizard)
Location:
St. Louis, MO (Local presence required, but pack your bags—there’s travel involved); Relocation assistance provided
Employment Type:
Full-Time
Company Introduction
Directorie stands at the forefront of transforming healthcare marketing, providing Director-level strategic insights and execution for pharmaceutical, biotech and medical device brands. As a virtual powerhouse, we blend agility with expertise, supporting a wide range of healthcare clients with tailored marketing solutions. Our commitment is to propel commercial success, navigating the complex healthcare landscape with innovative, effective strategies that deliver real results.
The Job
We are seeking an exceptional Executive Assistant to support a dynamic, high-profile CEO based in St. Louis, MO. The role requires someone local for regular in-person errands and tasks at the CEO’s home, as well as availability for frequent local and national out-of-town travel. The ideal candidate will be fiercely proactive, with unparalleled professionalism and thrive in a fast-paced environment. This position offers a unique opportunity to work closely with a visionary leader and requires someone who can anticipate needs, manage a complex schedule, and ensure flawless execution of daily responsibilities.
What You Do
Serve as the primary point of contact for the CEO, managing all communications with confidentiality and tact.
Oversee and manage the CEO’s complex calendar, including meetings, events, travel itineraries, and personal appointments.
Anticipate and handle all the things: status reports, emails, logistics, preferences, updates, and changes, ensuring all materials and resources are consistently available ahead of meetings.
Travel with the CEO, often on short notice, to ensure seamless execution of logistics, events, and meetings (upwards of 40% of your time).
Handle personal errands and related tasks in the St. Louis area, including scanning mail, shopping, gift wrapping, and planning with vendors and set up for holiday preparations (e.g., chef, wrapping Christmas presents, logistics, decorating etc).
Act as a liaison between the CEO and internal/external stakeholders, ensuring timely follow-ups and prioritization of tasks.
Provide general administrative support, including expense reporting, note taking and document organization.
Manage the CEO’s book-related activities – oh yes, she is also the author of
“Pets Are Family”
– including contacting bookstores to stock the book.
Support the management of social media agency related to creation and scheduling of social media content.
Coordinate book publicity efforts and manage related administrative tasks.
Provide ad hoc support for the CEO’s other venture, TinySuperheroes®, which may include working events, community support, and administrative tasks.
Ability to maintain absolute confidentiality and exercise sound judgment.
Bring a consistently positive, solutions-oriented energy to every interaction, helping create an environment where people feel welcomed, supported, and confident—even during high-pressure moments.
Understands proximity to the CEO is a professional relationship, not a personal one.
Qualifications
5+ years of Executive Assistant wizardry (or equivalent experience).
Exceptional written and verbal communication skills, using intentionality in thought and expression.
Someone who notices the smallest details and stays five steps ahead.
Someone local to St. Louis with reliable transportation (errands are part of the gig).
What We Expect of You
Proactive—you’ve got contingency plans for every scenario.
No panic, no fuss—just solutions. If you can laugh about it later, all the better.
Tech-savvy—you can make Zoom and Microsoft Office work for you.
Why This Role Is Different
You’ll be working for a CEO with a huge vision—and you’ll be an integral part of the journey. From St. Louis errands to television interviews in NYC, this is a fast-paced, high-stakes role with a global impact for someone that is ready to step up.
Directorie provides the following benefit options to qualifying employees:
Hybrid working environment, equipment supplied
401k availability with employer matching
Paid employee medical, vision, and dental insurance
Paid Time Off (company holidays and vacation)
Unlimited personal sick leavePaid family and pet bereavement
Paid maternity/parental leave
Short term/long term disability insurance
Life insurance
Wellness, cellular, and professional development/continuing education stipend
Starting base salary range: $70,000-$80,000 based on experience and qualifications plus performance-based bonuses.
#J-18808-Ljbffr