Project Administrative Assistant
LED FastStart, Greensburg, LA, United States
Project Administrative Assistant
The Project Administrative Assistant supports daily operations by providing administrative, coordination, and document control support within a structural steel fabrication environment. Working closely with the Project Management team, this role assists with communication, documentation, and project-related processes to help ensure timely and organized project execution. The Administrative Assistant serves as a key support function between project management, subcontractors, vendors, and internal teams.
Key Responsibilities
Provide general administrative support including managing correspondence, scheduling, and document preparation
Assist with document control processes including RFIs, logs, and transmittals
Support coordination between Project Management, subcontractors, vendors, and internal teams
Maintain and update project-related data in systems such as Tekla PowerFab
Prepare, organize, and distribute reports, work packages, and project documentation
Track and report on project and production status, identifying gaps as needed
Participate in coordination meetings and follow up on action items
Maintain organized digital and physical filing systems
Support vendor coordination and assist with issue tracking and resolution
Generate routine and ad hoc reports for project stakeholders
Cross-train with Document Control to support document management processes
Perform other administrative duties as assigned
Qualifications
Experience in administrative support, office coordination, or similar role, preferably within a construction, fabrication, or manufacturing environment
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent communication skills with the ability to coordinate across teams and external partners
Proficiency in Microsoft Office and ability to learn systems such as Tekla PowerFab
High attention to detail with strong follow-up and problem-solving abilities
Preferred Skills
Experience working in a structural steel fabrication or construction-related environment
Familiarity with document control processes and project coordination workflows
Understanding of project schedules, milestones, and deliverable tracking
Experience supporting project teams or operations groups
Pay: $45,000.00 - $55,000.00 per year
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person
The Project Administrative Assistant supports daily operations by providing administrative, coordination, and document control support within a structural steel fabrication environment. Working closely with the Project Management team, this role assists with communication, documentation, and project-related processes to help ensure timely and organized project execution. The Administrative Assistant serves as a key support function between project management, subcontractors, vendors, and internal teams.
Key Responsibilities
Provide general administrative support including managing correspondence, scheduling, and document preparation
Assist with document control processes including RFIs, logs, and transmittals
Support coordination between Project Management, subcontractors, vendors, and internal teams
Maintain and update project-related data in systems such as Tekla PowerFab
Prepare, organize, and distribute reports, work packages, and project documentation
Track and report on project and production status, identifying gaps as needed
Participate in coordination meetings and follow up on action items
Maintain organized digital and physical filing systems
Support vendor coordination and assist with issue tracking and resolution
Generate routine and ad hoc reports for project stakeholders
Cross-train with Document Control to support document management processes
Perform other administrative duties as assigned
Qualifications
Experience in administrative support, office coordination, or similar role, preferably within a construction, fabrication, or manufacturing environment
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent communication skills with the ability to coordinate across teams and external partners
Proficiency in Microsoft Office and ability to learn systems such as Tekla PowerFab
High attention to detail with strong follow-up and problem-solving abilities
Preferred Skills
Experience working in a structural steel fabrication or construction-related environment
Familiarity with document control processes and project coordination workflows
Understanding of project schedules, milestones, and deliverable tracking
Experience supporting project teams or operations groups
Pay: $45,000.00 - $55,000.00 per year
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person