DISTRICT ATTORNEY'S OFFICE - LEGAL SECRETARY, INTERMEDIATE
Government Jobs, El Paso, TX, United States
Legal Secretary, Intermediate
The Legal Secretary, Intermediate under general supervision provides clerical support to assigned attorneys. This designation is distinguished from the Legal Secretary classification by greater work complexity and broader work activities.
Minimum Qualifications
Acceptable Experience and Education
Associates Certificate in Business or related field with two (2) years of law office/secretarial with six (6) months working customer service experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Certificates, Licenses, and other Requirements
(Depending on area assigned)
May be required to have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso. In order to access the County's network and systems, a personal mobile smart device is required by the hire start date.
Typical Duties
Essential Duties
Assists attorneys in collecting information such as employment, medical, and other records; provides broad administrative and office support to assigned department; screens visitors and telephone calls; responds to complaints and information requests on a wide array of topics; conducts preliminary interviews of prospective clients; types and proofreads a wide variety of reports, letters, memos, tables and charts; composes correspondence for review and signature by management staff; develops and maintains various filing systems, records and logs; maintains various automated data bases; conducts file close-out; collects and compiles data to draft and produce various reports and correspondence; prepares various legal documents; secures authorized signatures and delivery to the appropriate party; pulls dockets, scans new cases, prints out judgements, files orders, and redacts information; drafts and edits revocations; provides attorney staff with all aspects of case preparation; compiles petitions and reports; conducts research as needed; calendars hearings and meetings for attorneys; retrieves files for attorneys; responds to questions regarding case disposition; reviews the completion of various applications or documents and processes; redacts court orders; copies and files records; notifies attorneys of filings; assists the public with inquiries and handles difficult customers and non-routine problems; substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations; attends and participates in meetings, training and information sessions; stays abreast of new trends and innovations in the field; commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
May serve as back up:
Archives files; responds to open records requests; depending on area assigned: prepares extradition packages, involves: formatting, preparing, and signing forms; reviews information set by codes and statutes; conducts backgrounds on orders; checks for outstanding warrants; locates and sends police/offense reports for cases assigned; maintains non-arrest case activation; prepares cases and indictments for special courts i.e. grand jury; upgrades and modifies felony and misdemeanor cases from law enforcement agencies; investigates cases as directed; verifies cases in Writs list; examines cases to set trials or release; other important duties*
Performs such other related duties as may be assigned. Maintains a safe and healthy work place environment. As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.
Additional Information
Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: principles and practices of modern office administration; the court system; legal terminology; relevant laws, rules and codes; Texas penal code, Code of Criminal Procedures; Texas Laws; research; the principles and practices of effective customer service; English usage/bi-lingual preferred, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products. Skill/Ability to: maintain confidential records and reports; explain court action; keep composure in order to assist high conflict customers; be able to plan and execute work both independently and as a team member; time management; operate personal computer using standard office operating software and general office equipment; prepare and maintain records; maintain filing systems; communicate effectively both orally and in writing; be dependable; to deal with the public courteously and effectively; establish and maintain cooperative and effective relationships with those contacted during the course of work; type 45wpm; pass a background investigation.
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:
Demonstrate regular and reliable attendance;
Work well with others and participate fully in a team oriented environment;
Interface with other employees and customers in a courteous and respectful manner;
Maintain strict confidentiality;
Project positive support of their department and all county organizations at all times; and,
Maintain and enhance the County's commitment to customer service excellence
Organizational Relationships
Reports to: Legal Secretary, Senior, Supervisor, or Attorney
Directs: non-supervisory position
Other: Has frequent contact with representatives of attorney's, court personnel, law enforcement, other government agencies, and other county employees
Benefits
El Paso County offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
HOLIDAYS
16 holidays per year as recognized.
VACATION
Accruals are credited on a biweekly basis and available for use as it is accrued after 6 months of continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees. 10 days (1 through less than 5 years of service) 15 days (5 through less than 15 years of service) 20 days (15 years of service or over)
SICK LEAVE
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 15 days of sick leave per year.
MISCELLANEOUS PAID LEAVES
Military Leave
15 days of paid leave per fiscal year for active military service Bereavement Leave
3 days of paid leave for the death of an immediate family members and 4 hours for other family members and friends.
MEDICAL HEALTH BENEFITS
Plan Costs
Biweekly Rates
Medical Consumer Driven Health Plan (CDHP) No Discounts
EE Only $5.34 EE & Spouse $145.30 EE & Children $101.93 EE & Family $200.09
6% Wellness Discount
EE Only - $5.02 EE & Spouse - $136.58 EE & Children - $95.81 EE & Family - $188.09
Core Plan
No Discounts EE Only - $35.70 EE & Spouse - $226.41 EE & Children - $174.96 EE & Family - $322.25
6% Wellness Discount
EE Only - $33.56 EE & Spouse - $212.83 EE & Children - $164.46 EE & Family - $302.92
RETIREMENT
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Regular employees become a member of TCDRS upon hire. All regular employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.
DEFERRED COMPENSATION
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.
LIFE INSURANCE
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.
LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above 9
The Legal Secretary, Intermediate under general supervision provides clerical support to assigned attorneys. This designation is distinguished from the Legal Secretary classification by greater work complexity and broader work activities.
Minimum Qualifications
Acceptable Experience and Education
Associates Certificate in Business or related field with two (2) years of law office/secretarial with six (6) months working customer service experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Certificates, Licenses, and other Requirements
(Depending on area assigned)
May be required to have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso. In order to access the County's network and systems, a personal mobile smart device is required by the hire start date.
Typical Duties
Essential Duties
Assists attorneys in collecting information such as employment, medical, and other records; provides broad administrative and office support to assigned department; screens visitors and telephone calls; responds to complaints and information requests on a wide array of topics; conducts preliminary interviews of prospective clients; types and proofreads a wide variety of reports, letters, memos, tables and charts; composes correspondence for review and signature by management staff; develops and maintains various filing systems, records and logs; maintains various automated data bases; conducts file close-out; collects and compiles data to draft and produce various reports and correspondence; prepares various legal documents; secures authorized signatures and delivery to the appropriate party; pulls dockets, scans new cases, prints out judgements, files orders, and redacts information; drafts and edits revocations; provides attorney staff with all aspects of case preparation; compiles petitions and reports; conducts research as needed; calendars hearings and meetings for attorneys; retrieves files for attorneys; responds to questions regarding case disposition; reviews the completion of various applications or documents and processes; redacts court orders; copies and files records; notifies attorneys of filings; assists the public with inquiries and handles difficult customers and non-routine problems; substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations; attends and participates in meetings, training and information sessions; stays abreast of new trends and innovations in the field; commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
May serve as back up:
Archives files; responds to open records requests; depending on area assigned: prepares extradition packages, involves: formatting, preparing, and signing forms; reviews information set by codes and statutes; conducts backgrounds on orders; checks for outstanding warrants; locates and sends police/offense reports for cases assigned; maintains non-arrest case activation; prepares cases and indictments for special courts i.e. grand jury; upgrades and modifies felony and misdemeanor cases from law enforcement agencies; investigates cases as directed; verifies cases in Writs list; examines cases to set trials or release; other important duties*
Performs such other related duties as may be assigned. Maintains a safe and healthy work place environment. As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.
Additional Information
Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: principles and practices of modern office administration; the court system; legal terminology; relevant laws, rules and codes; Texas penal code, Code of Criminal Procedures; Texas Laws; research; the principles and practices of effective customer service; English usage/bi-lingual preferred, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products. Skill/Ability to: maintain confidential records and reports; explain court action; keep composure in order to assist high conflict customers; be able to plan and execute work both independently and as a team member; time management; operate personal computer using standard office operating software and general office equipment; prepare and maintain records; maintain filing systems; communicate effectively both orally and in writing; be dependable; to deal with the public courteously and effectively; establish and maintain cooperative and effective relationships with those contacted during the course of work; type 45wpm; pass a background investigation.
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:
Demonstrate regular and reliable attendance;
Work well with others and participate fully in a team oriented environment;
Interface with other employees and customers in a courteous and respectful manner;
Maintain strict confidentiality;
Project positive support of their department and all county organizations at all times; and,
Maintain and enhance the County's commitment to customer service excellence
Organizational Relationships
Reports to: Legal Secretary, Senior, Supervisor, or Attorney
Directs: non-supervisory position
Other: Has frequent contact with representatives of attorney's, court personnel, law enforcement, other government agencies, and other county employees
Benefits
El Paso County offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:
HOLIDAYS
16 holidays per year as recognized.
VACATION
Accruals are credited on a biweekly basis and available for use as it is accrued after 6 months of continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees. 10 days (1 through less than 5 years of service) 15 days (5 through less than 15 years of service) 20 days (15 years of service or over)
SICK LEAVE
Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 15 days of sick leave per year.
MISCELLANEOUS PAID LEAVES
Military Leave
15 days of paid leave per fiscal year for active military service Bereavement Leave
3 days of paid leave for the death of an immediate family members and 4 hours for other family members and friends.
MEDICAL HEALTH BENEFITS
Plan Costs
Biweekly Rates
Medical Consumer Driven Health Plan (CDHP) No Discounts
EE Only $5.34 EE & Spouse $145.30 EE & Children $101.93 EE & Family $200.09
6% Wellness Discount
EE Only - $5.02 EE & Spouse - $136.58 EE & Children - $95.81 EE & Family - $188.09
Core Plan
No Discounts EE Only - $35.70 EE & Spouse - $226.41 EE & Children - $174.96 EE & Family - $322.25
6% Wellness Discount
EE Only - $33.56 EE & Spouse - $212.83 EE & Children - $164.46 EE & Family - $302.92
RETIREMENT
Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Regular employees become a member of TCDRS upon hire. All regular employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.
DEFERRED COMPENSATION
Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.
LIFE INSURANCE
Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.
LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above 9