Office Assistant 1 Keyboarding (NY HELPS) - Region 10
New York State Jobs, Syosset, NY, United States
Office Assistant 1 (Keyboarding)
Under the direction of the Program Aide, the Office Assistant 1 (Keyboarding) will assume the following responsibilities:
prepare and process confidential reports utilizing Microsoft Word
gather information and create reports in Excel
provide clerical support to all office staff and highway maintenance supervisors
maintain electronic and paper filing system
assist in Statewide Financial System activities including the creation of receipts and purchase orders
assist in the processing of timesheets utilizing LATS and MMS software, TRINFO, and HRIS
process training and certification requests
process personnel-related forms including hiring, probation, performance evaluation, health insurance and other forms as needed
open and process postal mail daily
answer and process phone calls from the public and department personnel
attend professional development offerings and trainings as recommended
perform other duties typically assigned to an Office Assistant 1 as needed
assume the role, if necessary, within the Incident Command System (ICS) to support the department's response to regional and statewide emergency situations, which may occur outside of normal shift hours of Monday
Friday, 8:00 am to 4:00 pm.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:
There are no minimum education or experience requirements for this title.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Applicants must be currently authorized to work in the United States on a full-time basis. *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedule
Some positions may require additional credentials or a background check to verify your identity.
Under the direction of the Program Aide, the Office Assistant 1 (Keyboarding) will assume the following responsibilities:
prepare and process confidential reports utilizing Microsoft Word
gather information and create reports in Excel
provide clerical support to all office staff and highway maintenance supervisors
maintain electronic and paper filing system
assist in Statewide Financial System activities including the creation of receipts and purchase orders
assist in the processing of timesheets utilizing LATS and MMS software, TRINFO, and HRIS
process training and certification requests
process personnel-related forms including hiring, probation, performance evaluation, health insurance and other forms as needed
open and process postal mail daily
answer and process phone calls from the public and department personnel
attend professional development offerings and trainings as recommended
perform other duties typically assigned to an Office Assistant 1 as needed
assume the role, if necessary, within the Incident Command System (ICS) to support the department's response to regional and statewide emergency situations, which may occur outside of normal shift hours of Monday
Friday, 8:00 am to 4:00 pm.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:
There are no minimum education or experience requirements for this title.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Applicants must be currently authorized to work in the United States on a full-time basis. *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedule
Some positions may require additional credentials or a background check to verify your identity.