Court Operations Associate (Temporary Jury Clerk)
State of Oregon, Oregon City, OR, United States
Court Operations Associate (Temporary Jury Clerk)
Temporary: This position is temporary and will last until August 31, 2026. This position may be extended for additional operational needs.
Developmental Underfill Opportunity: This position may be filled as a developmental underfill at the Court Operations Clerk job profile level. The salary range for the Court Operations Clerk is $4,116 - $6,387 per month.
Interviews: Generally, will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits to You
In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. Temporary-status employees are paid twice per month.
Temporary-status employees may be eligible for insurance benefits under the Patient Protection and Affordable Care Act (ACA), and in accordance with Public Employee Benefit Board (PEBB) eligibility rules, and OJD Health Insurance under the Patient Protection and Affordable Care Act of 2010 Policy, No. 040.50.06. Temporary-status employees who, upon hire, are expected to work an average of 30 or more hours per week will be eligible for benefits on the first of the fourth month of employment.
Temporary status employees who work full-time accrue 6.14 hours of sick leave per full calendar month, which can be used as soon as it is credited.
Position Highlights
The Clackamas County Circuit Court is hiring a Temporary Jury Clerk (Court Operations Associate).
In this role
You will utilize the Oregon Judicial Department's Jury Management System to process and maintain accurate juror records. You will respond to inquiries from jurors and court staff, providing timely and clear information. Check in jurors upon arrival and assist with completing online forms as needed. Review and analyze juror responses and requests, complying with statutes, policies, and procedural criteria.
You will also assist the jury coordinator with all jury-related functions by conducting jury draws, determining the number of jurors required, providing orientation to prospective jurors, and creating a daily verbal message that instructs jurors on reporting time and date for future jury panel requirements as needed.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
Address the cover letter "To the Hiring Manager."
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Filling This Position
This position will be filled one of two ways:
By appointment of an application who meets the minimum qualifications (as identified below) for a Court Operations Associate; OR
By development underfill of an applicant who meets the minimum qualifications (as identified below) for a Court Operations Clerk.
Court Operations Associate Minimum Qualifications
The qualified candidate must have a high school diploma or equivalent.
AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Court Operations Clerk Minimum Qualifications
The qualified candidate must have a high school diploma or equivalent.
AND At least one (1) year of responsible clerical experience in a moderately complex office or business setting.
OR Any combination of education and experience equivalent to one (1) year of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
None.
Requested Skills and Attributes
Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.
Skill performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced office setting, to include high-volume scheduling.
Skill explaining processes, procedures, or policies.
Skill meeting deadlines despite frequent interruption while working independently or within a team.
Skill reviewing documents for accuracy, content, grammar, and punctuation.
Experience identifying and safeguarding confidential information and materials.
Experience working in a court or legal environment is preferred but not required.
Working Conditions
This is a full-time, temporary position, and the work schedule is generally 7:00 a.m. to 4:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
Long periods of sitting or standing.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
Additional Information
Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Temporary: This position is temporary and will last until August 31, 2026. This position may be extended for additional operational needs.
Developmental Underfill Opportunity: This position may be filled as a developmental underfill at the Court Operations Clerk job profile level. The salary range for the Court Operations Clerk is $4,116 - $6,387 per month.
Interviews: Generally, will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits to You
In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. Temporary-status employees are paid twice per month.
Temporary-status employees may be eligible for insurance benefits under the Patient Protection and Affordable Care Act (ACA), and in accordance with Public Employee Benefit Board (PEBB) eligibility rules, and OJD Health Insurance under the Patient Protection and Affordable Care Act of 2010 Policy, No. 040.50.06. Temporary-status employees who, upon hire, are expected to work an average of 30 or more hours per week will be eligible for benefits on the first of the fourth month of employment.
Temporary status employees who work full-time accrue 6.14 hours of sick leave per full calendar month, which can be used as soon as it is credited.
Position Highlights
The Clackamas County Circuit Court is hiring a Temporary Jury Clerk (Court Operations Associate).
In this role
You will utilize the Oregon Judicial Department's Jury Management System to process and maintain accurate juror records. You will respond to inquiries from jurors and court staff, providing timely and clear information. Check in jurors upon arrival and assist with completing online forms as needed. Review and analyze juror responses and requests, complying with statutes, policies, and procedural criteria.
You will also assist the jury coordinator with all jury-related functions by conducting jury draws, determining the number of jurors required, providing orientation to prospective jurors, and creating a daily verbal message that instructs jurors on reporting time and date for future jury panel requirements as needed.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
Address the cover letter "To the Hiring Manager."
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Filling This Position
This position will be filled one of two ways:
By appointment of an application who meets the minimum qualifications (as identified below) for a Court Operations Associate; OR
By development underfill of an applicant who meets the minimum qualifications (as identified below) for a Court Operations Clerk.
Court Operations Associate Minimum Qualifications
The qualified candidate must have a high school diploma or equivalent.
AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Court Operations Clerk Minimum Qualifications
The qualified candidate must have a high school diploma or equivalent.
AND At least one (1) year of responsible clerical experience in a moderately complex office or business setting.
OR Any combination of education and experience equivalent to one (1) year of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
None.
Requested Skills and Attributes
Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.
Skill performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced office setting, to include high-volume scheduling.
Skill explaining processes, procedures, or policies.
Skill meeting deadlines despite frequent interruption while working independently or within a team.
Skill reviewing documents for accuracy, content, grammar, and punctuation.
Experience identifying and safeguarding confidential information and materials.
Experience working in a court or legal environment is preferred but not required.
Working Conditions
This is a full-time, temporary position, and the work schedule is generally 7:00 a.m. to 4:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
Long periods of sitting or standing.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
Additional Information
Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.