Administrative Assistant III, Business, Finance & IT
Government Jobs, North Canton, OH, United States
Administrative Assistant III
Stark State College is seeking a highly skilled and motivated Administrative Assistant III to provide advanced administrative and executive-level support to the Vice President of Business, Finance & IT and the division. This position plays a vital role in ensuring the smooth, efficient operation of executive functions by managing complex administrative tasks, coordinating communication across departments, and supporting strategic initiatives that advance the College's mission. Typical hours are Monday through Friday, 8:00 a.m. until 4:30 p.m. on our Main Campus in North Canton. Annual pay is $37,808- $49,151, commensurate with experience. You'd be a great fit if you're a proactive problem-solver who enjoys streamlining processes and supporting strategic initiatives. You combine administrative expertise with strong communication and organizational skills to help leadersand the institutionachieve their goals. Typical responsibilities include:
Provide comprehensive administrative support to the Vice President and departmental leaders (Comptroller, Bursar, etc.), including managing correspondence, reports, and confidential materials.
Demonstrate initiative, discretion, and strategic coordination to support institutional compliance, financial operations, and cross-departmental alignment.
Serve as the primary liaison between the Vice President and internal/external stakeholders, fostering effective communication and positive relationships.
Support compliance and contract review processes by coordinating documentation and maintaining accurate records. Review legal agreements and MOUs for completeness, following guidance from legal counsel, and experience coordinating the legal and contract review process.
Prepare, proofread, and edit professional reports, presentations, and official documents.
Assist with financial operations, including expense tracking, account reconciliation, and budget documentation.
Organize and coordinate divisional events and meetings, including logistics, agendas, and materials preparation.
Identify opportunities to improve administrative efficiency and implement best practices across the division.
To be considered, you'll need an associate degree required (business, office administration, or related field preferred). Five years of administrative experience, preferably supporting senior executives. Preferred qualifications (although not required): A bachelor's degree in business, office administration, or a related field is preferred. Knowledge/skills/abilities include:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio).
Familiarity with software and systems such as Banner, Argos, and Razor's Edge (as applicable).
Excellent organizational, communication, and project management skills.
Proven ability to manage multiple priorities in a fast-paced environment.
Strong professionalism, discretion, and customer-service orientation.
Experience coordinating high-level events and handling sensitive or confidential materials.
Stark State College is seeking a highly skilled and motivated Administrative Assistant III to provide advanced administrative and executive-level support to the Vice President of Business, Finance & IT and the division. This position plays a vital role in ensuring the smooth, efficient operation of executive functions by managing complex administrative tasks, coordinating communication across departments, and supporting strategic initiatives that advance the College's mission. Typical hours are Monday through Friday, 8:00 a.m. until 4:30 p.m. on our Main Campus in North Canton. Annual pay is $37,808- $49,151, commensurate with experience. You'd be a great fit if you're a proactive problem-solver who enjoys streamlining processes and supporting strategic initiatives. You combine administrative expertise with strong communication and organizational skills to help leadersand the institutionachieve their goals. Typical responsibilities include:
Provide comprehensive administrative support to the Vice President and departmental leaders (Comptroller, Bursar, etc.), including managing correspondence, reports, and confidential materials.
Demonstrate initiative, discretion, and strategic coordination to support institutional compliance, financial operations, and cross-departmental alignment.
Serve as the primary liaison between the Vice President and internal/external stakeholders, fostering effective communication and positive relationships.
Support compliance and contract review processes by coordinating documentation and maintaining accurate records. Review legal agreements and MOUs for completeness, following guidance from legal counsel, and experience coordinating the legal and contract review process.
Prepare, proofread, and edit professional reports, presentations, and official documents.
Assist with financial operations, including expense tracking, account reconciliation, and budget documentation.
Organize and coordinate divisional events and meetings, including logistics, agendas, and materials preparation.
Identify opportunities to improve administrative efficiency and implement best practices across the division.
To be considered, you'll need an associate degree required (business, office administration, or related field preferred). Five years of administrative experience, preferably supporting senior executives. Preferred qualifications (although not required): A bachelor's degree in business, office administration, or a related field is preferred. Knowledge/skills/abilities include:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio).
Familiarity with software and systems such as Banner, Argos, and Razor's Edge (as applicable).
Excellent organizational, communication, and project management skills.
Proven ability to manage multiple priorities in a fast-paced environment.
Strong professionalism, discretion, and customer-service orientation.
Experience coordinating high-level events and handling sensitive or confidential materials.