Administration Specialist (m/f/d) - CRM Facility
EIT RawMaterials, New York, NY, United States
Administration Specialist
EIT RawMaterials is seeking an Administration Specialist to provide high-quality administrative, coordination, and documentation support to the Critical Raw Materials Facility (CRMF) and European Raw Materials Alliance (ERMA), ensuring smooth liaison with the European Commission and stakeholders, accurate maintenance of stakeholder and investment records, timely committee reporting, and well-executed communication and dissemination activities.
Key Responsibilities
International partnerships & investment cases
Policy & programme support
Stakeholder records management
Investment pipeline documentation
Committee reporting & documentation
Front-door query handling
Communications & dissemination
Essential Requirements
Experience & knowledge
Proven administrative coordination+3 years' experience in an EU, international, public sector, or mission-driven environment supporting multi-stakeholder programmes/committees.
Demonstrated experience preparing board/committee materials and taking ownership of document versioning, approvals and filing controls.
Familiarity with EU institutional stakeholders and formal correspondence/meeting protocols (e.g., EC interactions, steering groups).
Solid understanding of data protection and ethical conduct in handling sensitive information; practical experience applying GDPR-aligned practices.
Skills
Bachelor's degree (or equivalent experience) in administration, international relations, business, or related field.
Professional fluency in English; strong drafting/editing skills.
Excellent written communication and document production (briefings, minutes, packs).
Meticulous attention to detail; strong organisational and time-management skills.
Stakeholder service orientation with confident, diplomatic liaison skills.
Event/logistics coordination for site visits and business missions (travel, agendas, invites, briefing notes).
Desirable Requirements
Hands-on experience supporting EU-funded programmes or alliances or similar public-private initiatives.
Working knowledge of EC procedures and interactions with EU Delegations.
Experience with committee secretariat functions (agenda setting, minute-taking, action tracking).
Additional European language(s) (especially German and/or French).
Exposure to communications/dissemination workflows in partnership with a corporate Communications team.
Our Recruitment Process
The position will stay open until a successful candidate is chosen.
Application Review: Our team thoroughly reviews each application. Please make sure to submit your CV in English.
Initial Interview (30 minutes): Meet with the hiring manager and recruitment team.
Second Interview (60 minutes): Second interview with a presentation on a relevant topic to the hiring manager and HR.
Offer: If successful, receive an offer to join our team.
This is a full-time, remote position open to candidates located anywhere within the EU. Duration: 20262028 (with potential extension).
Ready to shape the future with us? Apply now.
EIT RawMaterials is seeking an Administration Specialist to provide high-quality administrative, coordination, and documentation support to the Critical Raw Materials Facility (CRMF) and European Raw Materials Alliance (ERMA), ensuring smooth liaison with the European Commission and stakeholders, accurate maintenance of stakeholder and investment records, timely committee reporting, and well-executed communication and dissemination activities.
Key Responsibilities
International partnerships & investment cases
Policy & programme support
Stakeholder records management
Investment pipeline documentation
Committee reporting & documentation
Front-door query handling
Communications & dissemination
Essential Requirements
Experience & knowledge
Proven administrative coordination+3 years' experience in an EU, international, public sector, or mission-driven environment supporting multi-stakeholder programmes/committees.
Demonstrated experience preparing board/committee materials and taking ownership of document versioning, approvals and filing controls.
Familiarity with EU institutional stakeholders and formal correspondence/meeting protocols (e.g., EC interactions, steering groups).
Solid understanding of data protection and ethical conduct in handling sensitive information; practical experience applying GDPR-aligned practices.
Skills
Bachelor's degree (or equivalent experience) in administration, international relations, business, or related field.
Professional fluency in English; strong drafting/editing skills.
Excellent written communication and document production (briefings, minutes, packs).
Meticulous attention to detail; strong organisational and time-management skills.
Stakeholder service orientation with confident, diplomatic liaison skills.
Event/logistics coordination for site visits and business missions (travel, agendas, invites, briefing notes).
Desirable Requirements
Hands-on experience supporting EU-funded programmes or alliances or similar public-private initiatives.
Working knowledge of EC procedures and interactions with EU Delegations.
Experience with committee secretariat functions (agenda setting, minute-taking, action tracking).
Additional European language(s) (especially German and/or French).
Exposure to communications/dissemination workflows in partnership with a corporate Communications team.
Our Recruitment Process
The position will stay open until a successful candidate is chosen.
Application Review: Our team thoroughly reviews each application. Please make sure to submit your CV in English.
Initial Interview (30 minutes): Meet with the hiring manager and recruitment team.
Second Interview (60 minutes): Second interview with a presentation on a relevant topic to the hiring manager and HR.
Offer: If successful, receive an offer to join our team.
This is a full-time, remote position open to candidates located anywhere within the EU. Duration: 20262028 (with potential extension).
Ready to shape the future with us? Apply now.