Executive Assistant
Mom Group Materne Mont-blanc Gogo Squeez, Chicago, IL, United States
Executive Assistant
At Bel, we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel, GoGo squeeZ, The Laughing Cow, and Boursin, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives.
We are seeking a highly organized and proactive Executive Assistant to support our team. This role requires an individual who thrives in a fast-paced, ever-changing environment and can effectively manage ambiguity. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives.
Specifically, this role includes managing complex calendars, meeting requests, and travel schedules, as well as preparing expense reports and reconciling statements. Internal and external visitor registration and proactive preparation of essential materials are also key responsibilities. You will lead, develop, and execute internal and external industry events, including internal team meetings, off-site company summits, and various other events as needed. Key aspects include venue coordination, budget management, and post-event analysis. This role will be responsible for the day-to-day operations involving managing product sample requests, overseeing Partnership Hospitality Fund budgets and ticket distributions, and coordinating important legal documentation.
Overall, this position requires strong organizational skills, negotiation abilities, ability to address and resolve issues promptly often with limited information and under tight deadlines, adapt to changing priorities, relationship management, and a proactive approach to support the strategic and operational needs of various Bel Brands executives.
Minimum degree and experience required: Minimum of 5 years of relevant experience supporting c-suite level executives Bachelor's degree is a plus Ability to work in dynamic, fast-paced environment and openness to expanding and changing job responsibilities Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, executives and other stakeholders Strong communication (both written and verbal) and interpersonal skills; approachable with ability to maintain positive relationships at all levels in the organization. Strong interpersonal communication skills and service-oriented Skilled in managing multiple tasks/projects along with the ability to work in a fast-paced team environment in a self-directed manner Ability to adapt to and thrive in a rapidly changing business environment Strong sense of ownership and initiative, collaborative and flexible attitude, with ability to execute tactics to support strategic plans Proficient in Microsoft Office Suite
Total Rewards Base Salary: $70,000-$80,000 (non-exempt, overtime eligible) Bonus Opportunity: 7% PTO and Medical, Dental and Vision Benefits from Day 1 401k Match Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws.
At Bel, we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel, GoGo squeeZ, The Laughing Cow, and Boursin, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives.
We are seeking a highly organized and proactive Executive Assistant to support our team. This role requires an individual who thrives in a fast-paced, ever-changing environment and can effectively manage ambiguity. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives.
Specifically, this role includes managing complex calendars, meeting requests, and travel schedules, as well as preparing expense reports and reconciling statements. Internal and external visitor registration and proactive preparation of essential materials are also key responsibilities. You will lead, develop, and execute internal and external industry events, including internal team meetings, off-site company summits, and various other events as needed. Key aspects include venue coordination, budget management, and post-event analysis. This role will be responsible for the day-to-day operations involving managing product sample requests, overseeing Partnership Hospitality Fund budgets and ticket distributions, and coordinating important legal documentation.
Overall, this position requires strong organizational skills, negotiation abilities, ability to address and resolve issues promptly often with limited information and under tight deadlines, adapt to changing priorities, relationship management, and a proactive approach to support the strategic and operational needs of various Bel Brands executives.
Minimum degree and experience required: Minimum of 5 years of relevant experience supporting c-suite level executives Bachelor's degree is a plus Ability to work in dynamic, fast-paced environment and openness to expanding and changing job responsibilities Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, executives and other stakeholders Strong communication (both written and verbal) and interpersonal skills; approachable with ability to maintain positive relationships at all levels in the organization. Strong interpersonal communication skills and service-oriented Skilled in managing multiple tasks/projects along with the ability to work in a fast-paced team environment in a self-directed manner Ability to adapt to and thrive in a rapidly changing business environment Strong sense of ownership and initiative, collaborative and flexible attitude, with ability to execute tactics to support strategic plans Proficient in Microsoft Office Suite
Total Rewards Base Salary: $70,000-$80,000 (non-exempt, overtime eligible) Bonus Opportunity: 7% PTO and Medical, Dental and Vision Benefits from Day 1 401k Match Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws.