2ND DEPUTY
Dauphin County, Harrisburg, PA, United States
Second Deputy
To provide direct administrative and clerical support to the Clerk of Court and First Deputy. Assume responsibilities in his/her absence and provide office supervision assistance to the main office clerical and administrative staff.
Dauphin County Clerk of Courts is currently accepting applications for the full-time position of Second Deputy. This is a non-union position. The employee in this role is responsible for performing the following essential functions listed below:
Review correspondence and communications from inmates, third parties and other government agencies and prepares acknowledgements or responses.
Review case files returned from court.
Prepare court commitments, bail and other essential court documents.
Avails himself/herself for early, late or weekend court / trial activity.
Answer phones and deals with public and professional inquiries.
Cross trained to assist where needed.
Trains new employees and advises staff of changes and updated to CPCMS.
Fills in for Clerk of Court and 1st Deputy when both are unavailable.
Assists in scanning, indexing and digitization of office files.
Remains on duty after hours to oversee overtime, as needed.
Assists Clerk of Court and 1st Deputy in providing adequate management and supervision of staff.
Performs other duties as required.
Minimum education, experience, and training requirements:
Graduation from high school or accredited equivalency program, plus an associate's degree of Paralegal Certification, and 2 years court related experience; or a bachelor's degree in criminal justice or related field.
1 - 3 years' work experience in legal background; experience in County government or criminal justice preferred.
A favorable background required.
Supervision received:
Receives occasional instruction and little supervision from the Clerk of Court in regard to daily work duties.
Supervision given:
Supervises clerical staff in absence of the Clerk of Court and First Deputy or as delegated.
Working conditions:
Works indoors in adequate workspace, lighting, temperatures and ventilation.
Works with average exposure to noise, stress but subject to frequent disruptions.
Physical/mental conditions:
Must be able to sit, stand for long periods and walk intermittently throughout the workday, with frequent twisting and grasping and occasional bending, reaching, stooping, and climbing necessary to carry out job duties.
Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out job duties.
Light work, with occasional lifting/carrying of objects with a maximum weight of 35 pounds.
Must demonstrate emotional stability.
Must be able to cope with the physical and mental stress of the position.
Must be able to move frequently throughout the workday.
Must be able to pay close attention to details and concentrate on work.
Please note: Having a prior conviction does not automatically disqualify you from employment. Each situation will be reviewed individually, considering the nature of the offense, its relevance to the position, and the time elapsed since the conviction.
Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.
To provide direct administrative and clerical support to the Clerk of Court and First Deputy. Assume responsibilities in his/her absence and provide office supervision assistance to the main office clerical and administrative staff.
Dauphin County Clerk of Courts is currently accepting applications for the full-time position of Second Deputy. This is a non-union position. The employee in this role is responsible for performing the following essential functions listed below:
Review correspondence and communications from inmates, third parties and other government agencies and prepares acknowledgements or responses.
Review case files returned from court.
Prepare court commitments, bail and other essential court documents.
Avails himself/herself for early, late or weekend court / trial activity.
Answer phones and deals with public and professional inquiries.
Cross trained to assist where needed.
Trains new employees and advises staff of changes and updated to CPCMS.
Fills in for Clerk of Court and 1st Deputy when both are unavailable.
Assists in scanning, indexing and digitization of office files.
Remains on duty after hours to oversee overtime, as needed.
Assists Clerk of Court and 1st Deputy in providing adequate management and supervision of staff.
Performs other duties as required.
Minimum education, experience, and training requirements:
Graduation from high school or accredited equivalency program, plus an associate's degree of Paralegal Certification, and 2 years court related experience; or a bachelor's degree in criminal justice or related field.
1 - 3 years' work experience in legal background; experience in County government or criminal justice preferred.
A favorable background required.
Supervision received:
Receives occasional instruction and little supervision from the Clerk of Court in regard to daily work duties.
Supervision given:
Supervises clerical staff in absence of the Clerk of Court and First Deputy or as delegated.
Working conditions:
Works indoors in adequate workspace, lighting, temperatures and ventilation.
Works with average exposure to noise, stress but subject to frequent disruptions.
Physical/mental conditions:
Must be able to sit, stand for long periods and walk intermittently throughout the workday, with frequent twisting and grasping and occasional bending, reaching, stooping, and climbing necessary to carry out job duties.
Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out job duties.
Light work, with occasional lifting/carrying of objects with a maximum weight of 35 pounds.
Must demonstrate emotional stability.
Must be able to cope with the physical and mental stress of the position.
Must be able to move frequently throughout the workday.
Must be able to pay close attention to details and concentrate on work.
Please note: Having a prior conviction does not automatically disqualify you from employment. Each situation will be reviewed individually, considering the nature of the offense, its relevance to the position, and the time elapsed since the conviction.
Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.