Office Manager
160over90, Saint Louis, MO, United States
Office Manager
The Office Manager oversees general office administration inclusive of operational duties, hospitality coordination and personnel support to maintain a high-functioning and welcoming office environment. As the first point of contact within the agency, the Office Manager contributes to the overall experience employees, clients and vendors have when coming into our physical office space. This individual embodies our agency value set and is a proactive problem solver, highly organized, friendly and approachable.
Operational Duties
Provide reception/front desk support to welcome employees, clients and vendors into agency
Coordinate with office staff to secure and book conference rooms for high profile meetings or client visits
Sort inbound mail/packages and deliver to employees and prepare outgoing mail/packages, handle interoffice Campus Ship
Liaison with building/property management to coordinate custodial service, office maintenance, repairs and vendor visits
Manage and maintain building and security access systems
Alerting agency staff for building-wide notifications (office closures, snow removal status, fire drills, power outages, etc)
Activate/deactivate security badges for new/leaving employees in partnership with HR, including maintaining an employee log of all active security badges for reference
Serve as St. Louis representative for the Culture Committee including planning and executing events / initiatives
Keep building spaces neat, orderly and organized
Order/maintain inventory of office supplies
Serve as a liaison with WME Group facilities team, providing occupancy reports and ad hoc requests
Maintain office equipment and schedule maintenance/repairs as needed
Partner with IT to troubleshoot A/V tech and conference room systems as needed
Other duties as requested by St. Louis leadership team
Food & Beverage Hospitality Coordination
Maintain kitchen, bar, soda fountain, draft beer, and coffee areas, inclusive of:
Running and unloading dishwashers
Cleaning and sanitizing coffee machine
Wiping down counters and sink areas
Bi-weekly clean out/wipe down of refrigerators (employees will be asked to remove or toss anything in fridge prior to wipe down)
The office manager is not expected to regularly hand wash or load dirty dishes into dishwasher, but may be required from time to time
Order working meals and assist with conference room set up/tear down, inclusive of:
Quarterly Agency and other communication meetings
Client or Leadership-approved working meals
Culture Club led meals, happy hours, outings and events
Order and restock of office snacks, beverages, bar, coffee, etc.
Financial Responsibilities
Maintain shared budget tracker with finance leads to manage budget for office supplies, food and beverage, and special events as well as Culture Committee budget
Provide receipts and prepare expense reports for charges incurred in maintaining office needs
Submit and approve building invoices using Esker
Personnel Management
Maintain office seating chart and parking allocations in partnership with leadership team
Coordinate and manage office moves
Assist with coordinating on-boarding, badge/access, desk set up for new employees
Build relationships with agency teams across all departments
Sustain a clear, cool head under pressure, especially when the unexpected occurs
Exude confidence and possess a go-getter attitude with zero ego
Qualifications
Strong written and oral communication skills
Experience working with various teams and juggling concurrent work streams
Proficient in MS Office (Teams, Word, Excel, PowerPoint & Outlook)
Time management, prioritization and organization
Eye for hospitality and "details" that create an exceptional employee/guest experience
Detail-oriented and proactive
Professional demeanor
Requirements
Part time with flexible hours, ~30 hours/week
Benefit eligible
Monday - Thursday in office
WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.
The Office Manager oversees general office administration inclusive of operational duties, hospitality coordination and personnel support to maintain a high-functioning and welcoming office environment. As the first point of contact within the agency, the Office Manager contributes to the overall experience employees, clients and vendors have when coming into our physical office space. This individual embodies our agency value set and is a proactive problem solver, highly organized, friendly and approachable.
Operational Duties
Provide reception/front desk support to welcome employees, clients and vendors into agency
Coordinate with office staff to secure and book conference rooms for high profile meetings or client visits
Sort inbound mail/packages and deliver to employees and prepare outgoing mail/packages, handle interoffice Campus Ship
Liaison with building/property management to coordinate custodial service, office maintenance, repairs and vendor visits
Manage and maintain building and security access systems
Alerting agency staff for building-wide notifications (office closures, snow removal status, fire drills, power outages, etc)
Activate/deactivate security badges for new/leaving employees in partnership with HR, including maintaining an employee log of all active security badges for reference
Serve as St. Louis representative for the Culture Committee including planning and executing events / initiatives
Keep building spaces neat, orderly and organized
Order/maintain inventory of office supplies
Serve as a liaison with WME Group facilities team, providing occupancy reports and ad hoc requests
Maintain office equipment and schedule maintenance/repairs as needed
Partner with IT to troubleshoot A/V tech and conference room systems as needed
Other duties as requested by St. Louis leadership team
Food & Beverage Hospitality Coordination
Maintain kitchen, bar, soda fountain, draft beer, and coffee areas, inclusive of:
Running and unloading dishwashers
Cleaning and sanitizing coffee machine
Wiping down counters and sink areas
Bi-weekly clean out/wipe down of refrigerators (employees will be asked to remove or toss anything in fridge prior to wipe down)
The office manager is not expected to regularly hand wash or load dirty dishes into dishwasher, but may be required from time to time
Order working meals and assist with conference room set up/tear down, inclusive of:
Quarterly Agency and other communication meetings
Client or Leadership-approved working meals
Culture Club led meals, happy hours, outings and events
Order and restock of office snacks, beverages, bar, coffee, etc.
Financial Responsibilities
Maintain shared budget tracker with finance leads to manage budget for office supplies, food and beverage, and special events as well as Culture Committee budget
Provide receipts and prepare expense reports for charges incurred in maintaining office needs
Submit and approve building invoices using Esker
Personnel Management
Maintain office seating chart and parking allocations in partnership with leadership team
Coordinate and manage office moves
Assist with coordinating on-boarding, badge/access, desk set up for new employees
Build relationships with agency teams across all departments
Sustain a clear, cool head under pressure, especially when the unexpected occurs
Exude confidence and possess a go-getter attitude with zero ego
Qualifications
Strong written and oral communication skills
Experience working with various teams and juggling concurrent work streams
Proficient in MS Office (Teams, Word, Excel, PowerPoint & Outlook)
Time management, prioritization and organization
Eye for hospitality and "details" that create an exceptional employee/guest experience
Detail-oriented and proactive
Professional demeanor
Requirements
Part time with flexible hours, ~30 hours/week
Benefit eligible
Monday - Thursday in office
WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.