Private Events Support Assistant
Legends Global, Burbank, CA, United States
Private Events Support Assistant
Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.
The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.
Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!
Summary
The Private Events Support Assistant provides behind-the-scenes, day-of operational support to the Event Lead and Sales Manager. This is an internal-facing support role, not a client-facing position. The primary function is to fill gaps, keep the event space event-ready, and handle the small but critical tasks that keep an event running smoothly. This person takes direction from the Sales Manager and/or the Event Lead and jumps in where needed, whether that's putting out signage, doing a last-minute vacuum, distributing equipment to venue-hired vendors, or handling any setup task that needs attention before doors open.
Essential Duties and Responsibilities
Conduct a walkthrough of all event spaces after vendor load-in and address any areas that need attention before doors open
Turn on lights and confirm correct scenes or presets are set per the Event Lead's direction
Confirm HVAC is on and functioning; alert the Event Lead if there are any issues
Wipe down tables, chairs, and surfaces after vendor load-in
Vacuum or spot clean as needed to ensure spaces are guest-ready
Place event signage, table numbers, menus, and printed materials in designated locations
Remove and store all signage and materials at the end of the event
Restock restrooms or common areas as needed prior to event start
Greet venue-hired vendors and direct them to the appropriate areas as instructed
Distribute venue equipment to vendors as needed
walkies, cords, or other supplies
Act as a runner between the Event Lead and on-site vendors to relay information or deliver items
Assist with last-minute table and chair reconfigurations as directed
Provide directional assistance for event parking on an as-needed basis
Stay available throughout the event to fill gaps and handle any tasks assigned by the Event Lead
Collect and store venue equipment and materials at the conclusion of the event
Report any issues, damage, or leftover items to the Event Lead before departing
Qualifications
Prior experience in events, hospitality, or a support role preferred but not required
Ability to take direction well and work efficiently without close supervision
Strong attention to detail
notices what's out of place and fixes it
Reliable, punctual, and professional in appearance
Comfortable working in a fast-paced environment and pivoting quickly
Ability to be on your feet for extended periods and perform light physical tasks
Ability to lift and move chairs and tables as needed
occasional light to moderate lifting may be required
Flexible availability including evenings, weekends, and holidays
Team-oriented with a low-ego, get-it-done attitude
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.
The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.
Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!
Summary
The Private Events Support Assistant provides behind-the-scenes, day-of operational support to the Event Lead and Sales Manager. This is an internal-facing support role, not a client-facing position. The primary function is to fill gaps, keep the event space event-ready, and handle the small but critical tasks that keep an event running smoothly. This person takes direction from the Sales Manager and/or the Event Lead and jumps in where needed, whether that's putting out signage, doing a last-minute vacuum, distributing equipment to venue-hired vendors, or handling any setup task that needs attention before doors open.
Essential Duties and Responsibilities
Conduct a walkthrough of all event spaces after vendor load-in and address any areas that need attention before doors open
Turn on lights and confirm correct scenes or presets are set per the Event Lead's direction
Confirm HVAC is on and functioning; alert the Event Lead if there are any issues
Wipe down tables, chairs, and surfaces after vendor load-in
Vacuum or spot clean as needed to ensure spaces are guest-ready
Place event signage, table numbers, menus, and printed materials in designated locations
Remove and store all signage and materials at the end of the event
Restock restrooms or common areas as needed prior to event start
Greet venue-hired vendors and direct them to the appropriate areas as instructed
Distribute venue equipment to vendors as needed
walkies, cords, or other supplies
Act as a runner between the Event Lead and on-site vendors to relay information or deliver items
Assist with last-minute table and chair reconfigurations as directed
Provide directional assistance for event parking on an as-needed basis
Stay available throughout the event to fill gaps and handle any tasks assigned by the Event Lead
Collect and store venue equipment and materials at the conclusion of the event
Report any issues, damage, or leftover items to the Event Lead before departing
Qualifications
Prior experience in events, hospitality, or a support role preferred but not required
Ability to take direction well and work efficiently without close supervision
Strong attention to detail
notices what's out of place and fixes it
Reliable, punctual, and professional in appearance
Comfortable working in a fast-paced environment and pivoting quickly
Ability to be on your feet for extended periods and perform light physical tasks
Ability to lift and move chairs and tables as needed
occasional light to moderate lifting may be required
Flexible availability including evenings, weekends, and holidays
Team-oriented with a low-ego, get-it-done attitude
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.