Litigation Secretary (Law Firm Experience Required) New York, Job at ESR Healthc

Litigation Secretary

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client!

Position: Litigation Secretary

Location: New York City, NY (Hybrid)

Pay: $90,000 to $125,000 annually

Experience: 5+ years of experience to support the Firms Construction and Infrastructure Litigation Groups.

Education: High School Diploma or equivalent is required. A bachelors degree is preferred.

Type: Full-time; Direct Hire

Schedule: Monday Friday, 8:30am to 5:00pm

Job Description:

• Creating, editing, revising, redlining, and proofreading documents (from dictation, handwritten, typed/eCopy).
• Preparing templates for briefs, motions, Tables of Contents (TOC) and Tables of Authorities (TOA), appellate filings and other court documents.
• eFiling documents with courts/agencies, ensuring appropriate and relevant court procedures are followed and deadlines are met.
• Facilitating the calendaring/docketing of court and discovery deadlines and other important dates in conjunction.
• Coordinating logistics of depositions, mediations, arbitrations, and trials (venue location, court reporter/videographer).
• Processing and routing incoming/outgoing mail, faxes, and electronic communications.
• Preparing new client/matter intake forms and engagement letters, liaising with the Conflicts team, General Counsel, and Finance Committee; processing and monitoring expense reports/reimbursements, vendor bills, and check requests.
• Releasing time entries and prebills while coordinating with the billing team on the mailing of invoices.
• Managing calendar, travel, and support logistics for meetings, depositions, mediations, arbitrations, and trials, and arranging additional support, catering, technology, and office services.
• Supporting other legal support services department projects and initiatives, including providing back-up support to other legal secretaries firmwide.

Position Requirements:

• Experience with managing tracked changes, formatting complex, multi-paged documents, TOCs and TOAs, liens and styles, and eFiling in State and Federal courts with a strong working knowledge of legal terminology, legal and court proceedings.
• Knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Various legal software applications (iManage, Litera Compare, Chrome River).
• Strong time management skills to support multiple attorneys, including the ability to multitask, prioritize work, and communicate workload challenges to attorneys and the administrative manager.
• Superior communication and strong interpersonal skills; exceptional organizational, grammar, spelling, and proofreading skills.
• Previous experience supporting construction litigation claims is preferred.

Working Place: NYC, New York, United States

Company: ESR Healthcare