Legal Operations Specialist (Philadelphia)
Trustpoint.One, Philadelphia, PA, United States
Trustpoint has an immediate opening with a corporate legal department in search of a Legal Operations Specialist for a contract-to-hire opportunity. This role supports litigation operations, financial reporting, and settlement processes, working closely with internal stakeholders and outside counsel to ensure accuracy, compliance, and efficiency across legal and financial workflows.
Responsibilities:
Litigation Support
Prepare and review quarterly and annual litigation reports and accrual forecasts, including asbestos matters
Coordinate with outside counsel to obtain case updates, budgets, and projections
Support development and maintenance of litigation budgets and forecasting workbooks
Financial Reporting & Systems
Administer Legal Tracker, including invoice processing, approvals, and vendor onboarding
Ensure compliance with billing guidelines and internal policies
Manage accruals and monitor budgets against WBS allocations
Coordinate tax-related issues and ensure proper invoice coding within SAP and Legal Tracker
Perform daily quality checks between Legal Tracker and SAP, resolving discrepancies
Settlement Processing
Prepare and process settlement payments, including coordination with claims adjusters and treasury
Draft and track settlement check requests, ensuring proper approvals and documentation
Coordinate with accounts payable, insurance teams, and outside counsel on payment timelines
Track and manage settlement reimbursements, including reporting and payment confirmation
Follow established SOPs for settlement processing and invoice creation
Operational Support
Provide helpdesk support to internal legal teams and external vendors using Legal Tracker
Assist with vendor setup in SAP and assignment within Legal Tracker
Partner with internal teams to resolve system or workflow issues
Qualifications
3+ years of experience in legal operations, litigation support, or legal finance
Advanced proficiency in Microsoft Excel
Experience with Legal Tracker, SAP, or similar e-billing and financial systems
Strong understanding of litigation processes, accruals, and budgeting
High attention to detail with strong organizational and analytical skills
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills and ability to collaborate cross-functionally
Additional Details
Contract-to-hire opportunity
Full-time, non-exempt role
Collaborative, team-oriented environment with exposure to legal and financial operations
All candidates must be able to work at a computer screen for a sustained amount of time
Qualified and interested candidates are encouraged to submit a resume for immediate consideration.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Responsibilities:
Litigation Support
Prepare and review quarterly and annual litigation reports and accrual forecasts, including asbestos matters
Coordinate with outside counsel to obtain case updates, budgets, and projections
Support development and maintenance of litigation budgets and forecasting workbooks
Financial Reporting & Systems
Administer Legal Tracker, including invoice processing, approvals, and vendor onboarding
Ensure compliance with billing guidelines and internal policies
Manage accruals and monitor budgets against WBS allocations
Coordinate tax-related issues and ensure proper invoice coding within SAP and Legal Tracker
Perform daily quality checks between Legal Tracker and SAP, resolving discrepancies
Settlement Processing
Prepare and process settlement payments, including coordination with claims adjusters and treasury
Draft and track settlement check requests, ensuring proper approvals and documentation
Coordinate with accounts payable, insurance teams, and outside counsel on payment timelines
Track and manage settlement reimbursements, including reporting and payment confirmation
Follow established SOPs for settlement processing and invoice creation
Operational Support
Provide helpdesk support to internal legal teams and external vendors using Legal Tracker
Assist with vendor setup in SAP and assignment within Legal Tracker
Partner with internal teams to resolve system or workflow issues
Qualifications
3+ years of experience in legal operations, litigation support, or legal finance
Advanced proficiency in Microsoft Excel
Experience with Legal Tracker, SAP, or similar e-billing and financial systems
Strong understanding of litigation processes, accruals, and budgeting
High attention to detail with strong organizational and analytical skills
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills and ability to collaborate cross-functionally
Additional Details
Contract-to-hire opportunity
Full-time, non-exempt role
Collaborative, team-oriented environment with exposure to legal and financial operations
All candidates must be able to work at a computer screen for a sustained amount of time
Qualified and interested candidates are encouraged to submit a resume for immediate consideration.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.