Tradeshow Coordinator (Irvine)
Temporary Staffing Professionals, Irvine, CA, United States
We are hiring for a growing and highly innovative organization in Irvine, CA that is seeking a Tradeshow Coordinator to join its marketing team. This is an exciting opportunity for someone who enjoys event execution, logistics, and working in a fast-paced environment where no two days are the same. The ideal candidate is organized, detail-oriented, and able to manage multiple projects while coordinating with internal teams and external vendors. The Tradeshow Coordinator will support the planning and execution of tradeshows and events throughout North America. This role is heavily focused on operations, timelines, logistics, and ensuring each event is delivered professionally and efficiently. You will work closely with sales, vendors, and internal stakeholders to coordinate all aspects of assigned events from initial planning through post-show completion.
Key Responsibilities
Coordinate assigned tradeshows and events from booking through final closeout
Maintain detailed event schedules, tracking tools, and project timelines
Manage vendor relationships including booth services, setup requirements, and event support needs
Oversee shipping logistics for booth materials, equipment, and promotional items, including outbound and return shipments
Partner with internal sales teams to confirm attendance, staffing, and event requirements
Manage pre-event and post-event communications with all relevant stakeholders
Coordinate lead retrieval and submission for follow-up processing after events
Ensure all deadlines are met across vendors, venues, shipping schedules, and internal teams
Attend select events to assist with on-site setup, execution, and teardown
Work collaboratively with other team members to support larger shared events and company initiatives
Identify opportunities to improve event processes and create efficiencies within the tradeshow program
Qualifications
Bachelor degree in Marketing, Business, Events, Communications, or related field preferred
Up to 2 years of experience in events, logistics, operations, project coordination, or similar experience (internships welcome)
Strong ability to manage multiple priorities in a deadline-driven environment
Excellent organizational skills with strong attention to detail
Strong written and verbal communication skills
Ability to work independently while also collaborating with cross-functional teams
Comfortable working within structured processes and timelines
Proficient with Microsoft Office Suite; Excel experience preferred
Positive attitude, strong follow-through, and willingness to learn
Ability and willingness to travel domestically and internationally as needed
Key Responsibilities
Coordinate assigned tradeshows and events from booking through final closeout
Maintain detailed event schedules, tracking tools, and project timelines
Manage vendor relationships including booth services, setup requirements, and event support needs
Oversee shipping logistics for booth materials, equipment, and promotional items, including outbound and return shipments
Partner with internal sales teams to confirm attendance, staffing, and event requirements
Manage pre-event and post-event communications with all relevant stakeholders
Coordinate lead retrieval and submission for follow-up processing after events
Ensure all deadlines are met across vendors, venues, shipping schedules, and internal teams
Attend select events to assist with on-site setup, execution, and teardown
Work collaboratively with other team members to support larger shared events and company initiatives
Identify opportunities to improve event processes and create efficiencies within the tradeshow program
Qualifications
Bachelor degree in Marketing, Business, Events, Communications, or related field preferred
Up to 2 years of experience in events, logistics, operations, project coordination, or similar experience (internships welcome)
Strong ability to manage multiple priorities in a deadline-driven environment
Excellent organizational skills with strong attention to detail
Strong written and verbal communication skills
Ability to work independently while also collaborating with cross-functional teams
Comfortable working within structured processes and timelines
Proficient with Microsoft Office Suite; Excel experience preferred
Positive attitude, strong follow-through, and willingness to learn
Ability and willingness to travel domestically and internationally as needed