Associate Director, Financial Aid Systems
CSULB, Long Beach, CA, United States
Associate Director, Financial Aid Systems - Search Firm
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Job no:
555631
Work type:
Management (MPP)
Location:
Long Beach
Categories:
MPP, Administrative, At‑Will, Full Time
Job Summary
The Associate Director of Financial Aid Systems oversees the CMS (Oracle/Peoplesoft) Student Administration Financial Aid Module and the fiscal operations of a comprehensive student financial aid delivery system that administers more than $340 million annually. The role provides strategic leadership in the effective use of existing systems, implementation of new technologies, process improvement initiatives, project management best practices, and required statistical, financial, and compliance reporting.
The incumbent delivers equitable, inclusive, and culturally sensitive services, employing a student‑centered and equity‑minded approach in all communication and service efforts.
Key Responsibilities
Provide leadership and strategic direction for the PeopleSoft Student Administration Financial Aid Module, including development, optimization, and implementation of automated processes and technologies to improve operational efficiency and ensure timely, accurate delivery of financial aid during critical processing periods.
Manage the financial aid systems team, ensuring effective coordination, planning, and oversight of workflows to support accurate system configuration and annual processing activities, and identify and recommend enhancements to operational practices while promoting ongoing staff professional development.
Manage and coordinate required financial aid data reporting activities in compliance with federal, state, and system‑wide requirements.
Duration of Appointment
This is a regular, at‑will position.
Classification
Administrator II
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range : $8,339 – $10,000 per month commensurate with candidate's education, experience, skills, and training.
Benefits include 16 hours of vacation accrual per month plus a wide range of other benefits.
Core Benefits Include
Comprehensive Health Coverage : A variety of medical, dental, and vision plans.
Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans such as 403(b), 401(k), and 457.
Educational Benefits : Tuition fee waivers for employees and eligible dependents.
Employee Assistance Program (EAP) : Confidential counseling and support services.
Additional Perks : Wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.
Knowledge, Skills, and Abilities
The ideal candidate consistently delivers high‑quality service, demonstrating strong strategic thinking, proactive improvement, and effective decision‑making. They build strong teams through trust, collaboration, and mentorship, maintain continuous learning, and stay current with industry developments. They possess strong technical expertise with online student information systems such as PeopleSoft, imaging systems, and financial aid processing, and they analyze user needs, develop specifications, and design data structures while safeguarding data integrity.
They communicate with an ethnically and culturally diverse campus community, follow university policies and procedures, and contribute to a positive university experience aligned with the institution’s mission.
Education and Experience
Equivalent to a bachelor’s degree in a related field (education, business, social sciences) and a minimum of three years of related experience. A master’s degree is preferred, and a minimum of five years of related experience is strongly desired.
Application Procedures
Applicants should apply directly through the hiring portal as directed by the search firm.
Physical Summary
Sedentary work
– Involves mainly sitting; walking, standing, and lifting are minimal.
Additional Information
Background check (including criminal records) is required for employment. Conditional offers may be rescinded if the background check reveals disqualifying information.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX, the Americans with Disabilities Act, Section 504, the California Equity in Higher Education Act, California’s Proposition 209, and other applicable state and federal anti‑discrimination laws. Discrimination, harassment, and retaliation in all university programs, policies, and practices are prohibited.
Accommodations
Reasonable accommodations are provided to applicants and employees with disabilities. Contact StaffHR-Accommodations@csulb.edu for assistance.
Out of State Employment Policy
California State University, Long Beach requires all employees at hire to reside in the State of California.
Advertised:
Feb 27, 2026 (9:00 AM) Pacific Standard Time
Applications close:
May 22, 2026 (11:55 PM) Pacific Daylight Time
#J-18808-Ljbffr
Apply now
Job no:
555631
Work type:
Management (MPP)
Location:
Long Beach
Categories:
MPP, Administrative, At‑Will, Full Time
Job Summary
The Associate Director of Financial Aid Systems oversees the CMS (Oracle/Peoplesoft) Student Administration Financial Aid Module and the fiscal operations of a comprehensive student financial aid delivery system that administers more than $340 million annually. The role provides strategic leadership in the effective use of existing systems, implementation of new technologies, process improvement initiatives, project management best practices, and required statistical, financial, and compliance reporting.
The incumbent delivers equitable, inclusive, and culturally sensitive services, employing a student‑centered and equity‑minded approach in all communication and service efforts.
Key Responsibilities
Provide leadership and strategic direction for the PeopleSoft Student Administration Financial Aid Module, including development, optimization, and implementation of automated processes and technologies to improve operational efficiency and ensure timely, accurate delivery of financial aid during critical processing periods.
Manage the financial aid systems team, ensuring effective coordination, planning, and oversight of workflows to support accurate system configuration and annual processing activities, and identify and recommend enhancements to operational practices while promoting ongoing staff professional development.
Manage and coordinate required financial aid data reporting activities in compliance with federal, state, and system‑wide requirements.
Duration of Appointment
This is a regular, at‑will position.
Classification
Administrator II
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range : $8,339 – $10,000 per month commensurate with candidate's education, experience, skills, and training.
Benefits include 16 hours of vacation accrual per month plus a wide range of other benefits.
Core Benefits Include
Comprehensive Health Coverage : A variety of medical, dental, and vision plans.
Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans such as 403(b), 401(k), and 457.
Educational Benefits : Tuition fee waivers for employees and eligible dependents.
Employee Assistance Program (EAP) : Confidential counseling and support services.
Additional Perks : Wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.
Knowledge, Skills, and Abilities
The ideal candidate consistently delivers high‑quality service, demonstrating strong strategic thinking, proactive improvement, and effective decision‑making. They build strong teams through trust, collaboration, and mentorship, maintain continuous learning, and stay current with industry developments. They possess strong technical expertise with online student information systems such as PeopleSoft, imaging systems, and financial aid processing, and they analyze user needs, develop specifications, and design data structures while safeguarding data integrity.
They communicate with an ethnically and culturally diverse campus community, follow university policies and procedures, and contribute to a positive university experience aligned with the institution’s mission.
Education and Experience
Equivalent to a bachelor’s degree in a related field (education, business, social sciences) and a minimum of three years of related experience. A master’s degree is preferred, and a minimum of five years of related experience is strongly desired.
Application Procedures
Applicants should apply directly through the hiring portal as directed by the search firm.
Physical Summary
Sedentary work
– Involves mainly sitting; walking, standing, and lifting are minimal.
Additional Information
Background check (including criminal records) is required for employment. Conditional offers may be rescinded if the background check reveals disqualifying information.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX, the Americans with Disabilities Act, Section 504, the California Equity in Higher Education Act, California’s Proposition 209, and other applicable state and federal anti‑discrimination laws. Discrimination, harassment, and retaliation in all university programs, policies, and practices are prohibited.
Accommodations
Reasonable accommodations are provided to applicants and employees with disabilities. Contact StaffHR-Accommodations@csulb.edu for assistance.
Out of State Employment Policy
California State University, Long Beach requires all employees at hire to reside in the State of California.
Advertised:
Feb 27, 2026 (9:00 AM) Pacific Standard Time
Applications close:
May 22, 2026 (11:55 PM) Pacific Daylight Time
#J-18808-Ljbffr