Executive Facilities Administrator - BSC
Exelon Corporation, Chicago, IL, United States
Who We Are
We're powering a cleaner, brighter future. Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient. We're powered by purpose-driven people who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company with 20,000 colleagues serving more than 10.7 million customers at six energy companies: Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco). We are committed to creating an environment where every person can thrive, guided by four tenets: purposeful careers, growth opportunities, community impact, and support to thrive. In our pursuit of excellence, we elevate diverse voices and bold thinking, and provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.
Primary Purpose
Primary purpose of position
The Facilities Administrator will work closely with and report to the Supervisor Facilities Operations. The position will be responsive to internal and external customers seeking support and information related to the operation of the primary facility under the purview of the position. Specifically, this position will handle onsite day-to-day executive coordination and facilities related responsibilities including coordinating activities and work being completed onsite. It will manage records and provide scheduling support. The position will include administrative functions related to the support of the onsite executive leadership including associated correspondence.
Primary Duties
Assign service requests/work orders to appropriate resources. Track progress and report completion of work; document client satisfaction levels. (30%)
Work with Real Estate and Facilities Leadership in support of the assigned facilities. Communicate and work with management, corporate facilities and administrative staff, and external vendors in support of the Facilities Department. (30%)
Provide general office and related support to Executives, including but not limited to food ordering, billing/charge reconciliation, runner services, supply ordering, supply stocking, and general office management support. (30%)
Participates in or handles special projects as appropriate. Based on the needs of onsite Executives or Real Estate and Facilities leaders, participate in and assist in special projects and assignments. (10%)
Job Scope
Minimum Qualifications
High School diploma or GED. At least 3 years of experience in a Real Estate or Facilities setting with Executive interaction. Demonstrated knowledge and understanding of PC applications, including Windows, MS Office, PCARD, TIME, etc. Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously. Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools. Demonstrated knowledge of corporate and business unit policies, procedures and practices. Proven ability to perform effectively in a high-performance culture. Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal). Good organizational and analytical skills and ability to prioritize multiple activities and requirements. Drive and promote safety culture within portfolio to include subcontractors, suppliers, and visitors. Works and participates effectively in a team environment, within the department, and with outside contractors. Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments. Coordinate all aspects of project implementation to include reviewing and maintaining current office equipment, physical space, and planning for future needs of all Exelon leased and owned buildings. Coordinate with internal customers and external vendors on small capital projects at both current and new facilities. Updates key stakeholders as necessary. Manage day-to-day facility maintenance and repair requests at specific Exelon location. Coordinate the moving of employees from various office locations across the Exelon portfolio once Occupancy Planning team provides the details of the move to and from. Work with internal customers to plan, coordinate, and facilitate company event set-ups and take downs. Complete additional responsibilities as assigned.
Preferred Qualifications
Benefits
Annual salary will vary based on a candidate’s skills, qualifications, experience, and other factors: $60,800.00/Yr. – $83,600.00/Yr.
Annual Bonus for eligible positions: 7%
401(k) match and annual company contribution
Medical, dental and vision insurance
Life and disability insurance
Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
Employee Assistance Program and resources for mental and emotional support
Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
Referral bonus program
And much more
Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.
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We're powering a cleaner, brighter future. Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient. We're powered by purpose-driven people who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company with 20,000 colleagues serving more than 10.7 million customers at six energy companies: Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco). We are committed to creating an environment where every person can thrive, guided by four tenets: purposeful careers, growth opportunities, community impact, and support to thrive. In our pursuit of excellence, we elevate diverse voices and bold thinking, and provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.
Primary Purpose
Primary purpose of position
The Facilities Administrator will work closely with and report to the Supervisor Facilities Operations. The position will be responsive to internal and external customers seeking support and information related to the operation of the primary facility under the purview of the position. Specifically, this position will handle onsite day-to-day executive coordination and facilities related responsibilities including coordinating activities and work being completed onsite. It will manage records and provide scheduling support. The position will include administrative functions related to the support of the onsite executive leadership including associated correspondence.
Primary Duties
Assign service requests/work orders to appropriate resources. Track progress and report completion of work; document client satisfaction levels. (30%)
Work with Real Estate and Facilities Leadership in support of the assigned facilities. Communicate and work with management, corporate facilities and administrative staff, and external vendors in support of the Facilities Department. (30%)
Provide general office and related support to Executives, including but not limited to food ordering, billing/charge reconciliation, runner services, supply ordering, supply stocking, and general office management support. (30%)
Participates in or handles special projects as appropriate. Based on the needs of onsite Executives or Real Estate and Facilities leaders, participate in and assist in special projects and assignments. (10%)
Job Scope
Minimum Qualifications
High School diploma or GED. At least 3 years of experience in a Real Estate or Facilities setting with Executive interaction. Demonstrated knowledge and understanding of PC applications, including Windows, MS Office, PCARD, TIME, etc. Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously. Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools. Demonstrated knowledge of corporate and business unit policies, procedures and practices. Proven ability to perform effectively in a high-performance culture. Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal). Good organizational and analytical skills and ability to prioritize multiple activities and requirements. Drive and promote safety culture within portfolio to include subcontractors, suppliers, and visitors. Works and participates effectively in a team environment, within the department, and with outside contractors. Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments. Coordinate all aspects of project implementation to include reviewing and maintaining current office equipment, physical space, and planning for future needs of all Exelon leased and owned buildings. Coordinate with internal customers and external vendors on small capital projects at both current and new facilities. Updates key stakeholders as necessary. Manage day-to-day facility maintenance and repair requests at specific Exelon location. Coordinate the moving of employees from various office locations across the Exelon portfolio once Occupancy Planning team provides the details of the move to and from. Work with internal customers to plan, coordinate, and facilitate company event set-ups and take downs. Complete additional responsibilities as assigned.
Preferred Qualifications
Benefits
Annual salary will vary based on a candidate’s skills, qualifications, experience, and other factors: $60,800.00/Yr. – $83,600.00/Yr.
Annual Bonus for eligible positions: 7%
401(k) match and annual company contribution
Medical, dental and vision insurance
Life and disability insurance
Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
Employee Assistance Program and resources for mental and emotional support
Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
Referral bonus program
And much more
Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.
#J-18808-Ljbffr