Enrollment Systems Data Assistant
Utah State University, Logan, UT, United States
Enrollment Systems Data Assistant
Requisition ID:
2026-10267
# of Openings:
1
Location:
US-UT
Category:
Information Technology
Position Type:
Non-benefited (hourly) Part-Time
Job Classification:
Non-Benefited
College:
Student Success
Department:
Enrollment Strategy & Innovation
Advertised Salary:
Minimum $16/hour DOE
Overview
The Office of Enrollment Management seeks a detail-oriented and technically proficient individual to serve as an Enrollment Systems Data Assistant. This part-time position plays a critical operational role in maintaining data integrity, processing daily imports, and resolving system errors across our core enrollment technology platforms - including Salesforce Education Cloud, Recruit CRM, Ellucian Banner, and Xtender. Enrollment management is a fast-paced, deadline-driven environment in which the accuracy and reliability of student data directly affect application completion timelines, reporting quality, and the effectiveness of outreach to prospective students.
Responsibilities
Data Management & Integrity
Conduct routine review and resolution of duplicate records within Salesforce Education Cloud and Recruit CRM to ensure a single, accurate profile is maintained for each student
Investigate and resolve daily data discrepancies, including matching orphaned test scores to prospective student records, auditing records for missing high school information, and addressing Prospect Import errors
Clean and audit Shamrock import data to ensure consistency and accuracy across systems
Import Processing & Verification
Execute routine manual data imports accurately and on schedule, including AP Scores, Meadow data, Declared Encoura lists, and standard test score files
Monitor and audit daily automated imports to verify successful data transmission between integrated systems and promptly identify any failures or discrepancies
System Support & Troubleshooting
Monitor and resolve routine integration errors across the enrollment technology stack, including Salesforce Education Cloud, Recruit CRM, Ellucian Banner, and Xtender
Serve as a primary point of contact for resolving user login issues
Document Processing & Investigation
Monitor the dedicated transcript email inbox, ensuring all incoming documents are promptly downloaded, accurately sorted, and properly indexed
Investigate missing or unprocessed transcripts - including documents received but not uploaded, items held in unassigned queues, or misfiled records - to facilitate timely application completion
Qualifications
Exceptional attention to detail and strong organizational skills, with the ability to manage multiple ongoing tasks in a dynamic environment
Demonstrated persistence and analytical aptitude for investigating data discrepancies and resolving document-related issues
Proficiency or demonstrated ability to learn database and CRM platforms; prior experience with Salesforce Education Cloud, Ellucian Banner or Xtender is strongly preferred
Candidates without direct CRM experience who demonstrate strong technical acuity and a capacity for self-directed learning are encouraged to apply
Commitment to handling sensitive student information with the highest level of confidentiality and in full compliance with FERPA regulations
Required Documents
Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Document size may not exceed 10 MB.
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.
This position requires sustained attention to detail and the ability to manage multiple concurrent tasks in a fast‑paced, deadline‑driven environment. The employee must be able to analyze data, identify discrepancies, and exercise sound judgment while navigating multiple software systems simultaneously. The ability to remain focused and accurate when performing repetitive tasks and to communicate effectively with team members is essential.
Notice of Non‑discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non‑discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non‑discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov
#J-18808-Ljbffr
Requisition ID:
2026-10267
# of Openings:
1
Location:
US-UT
Category:
Information Technology
Position Type:
Non-benefited (hourly) Part-Time
Job Classification:
Non-Benefited
College:
Student Success
Department:
Enrollment Strategy & Innovation
Advertised Salary:
Minimum $16/hour DOE
Overview
The Office of Enrollment Management seeks a detail-oriented and technically proficient individual to serve as an Enrollment Systems Data Assistant. This part-time position plays a critical operational role in maintaining data integrity, processing daily imports, and resolving system errors across our core enrollment technology platforms - including Salesforce Education Cloud, Recruit CRM, Ellucian Banner, and Xtender. Enrollment management is a fast-paced, deadline-driven environment in which the accuracy and reliability of student data directly affect application completion timelines, reporting quality, and the effectiveness of outreach to prospective students.
Responsibilities
Data Management & Integrity
Conduct routine review and resolution of duplicate records within Salesforce Education Cloud and Recruit CRM to ensure a single, accurate profile is maintained for each student
Investigate and resolve daily data discrepancies, including matching orphaned test scores to prospective student records, auditing records for missing high school information, and addressing Prospect Import errors
Clean and audit Shamrock import data to ensure consistency and accuracy across systems
Import Processing & Verification
Execute routine manual data imports accurately and on schedule, including AP Scores, Meadow data, Declared Encoura lists, and standard test score files
Monitor and audit daily automated imports to verify successful data transmission between integrated systems and promptly identify any failures or discrepancies
System Support & Troubleshooting
Monitor and resolve routine integration errors across the enrollment technology stack, including Salesforce Education Cloud, Recruit CRM, Ellucian Banner, and Xtender
Serve as a primary point of contact for resolving user login issues
Document Processing & Investigation
Monitor the dedicated transcript email inbox, ensuring all incoming documents are promptly downloaded, accurately sorted, and properly indexed
Investigate missing or unprocessed transcripts - including documents received but not uploaded, items held in unassigned queues, or misfiled records - to facilitate timely application completion
Qualifications
Exceptional attention to detail and strong organizational skills, with the ability to manage multiple ongoing tasks in a dynamic environment
Demonstrated persistence and analytical aptitude for investigating data discrepancies and resolving document-related issues
Proficiency or demonstrated ability to learn database and CRM platforms; prior experience with Salesforce Education Cloud, Ellucian Banner or Xtender is strongly preferred
Candidates without direct CRM experience who demonstrate strong technical acuity and a capacity for self-directed learning are encouraged to apply
Commitment to handling sensitive student information with the highest level of confidentiality and in full compliance with FERPA regulations
Required Documents
Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Document size may not exceed 10 MB.
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.
This position requires sustained attention to detail and the ability to manage multiple concurrent tasks in a fast‑paced, deadline‑driven environment. The employee must be able to analyze data, identify discrepancies, and exercise sound judgment while navigating multiple software systems simultaneously. The ability to remain focused and accurate when performing repetitive tasks and to communicate effectively with team members is essential.
Notice of Non‑discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non‑discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non‑discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov
#J-18808-Ljbffr