Office Assistant 3
West Virginia, Charleston, WV, United States
Under general supervision, performs advanced level clerical work in a quasi-legal setting. Primary duties include but are not limited to updating information related to offenders’ parole statuses in the Offender Information System (OIS); updating parole hearing information, including parole eligibility date (PED) in OIS; compiling, distributing and updating official parole interview list to assigned facilities by specified time frames; serving as agency contact to re-entry coordinators (REC) for assigned facilities; confirming deletions and additions to interview list with RECs and communicating information to panel members; preparing and mailing offender parole hearing notices; preparing and sending sentiment letters to court officials and victims prior to hearings; preparing and mailing parole outcomes to victims and court officials prior to hearings; uploading board documents into OIS and shared drive. The applicant may also be responsible for management of parole revocation hearings or parole discharge as needed.
Routine office duties include opening, sorting, and distributing mail; answering telephone, screening, and forwarding calls to appropriate staff members; answering questions related to public information of offenders and general workings of the Parole Board.
The applicant must be willing to serve as backup for other staff members if they will be out of the office to maintain agency workflow.
The applicant must be able to perform basic mathematical calculations to calculate PED dates for offenders and be able to extrapolate information from court documents to process files efficiently.
Other related duties as assigned.
Location
County: Kanawha
Qualifications
Graduation from a standard high school or the equivalent.
Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
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Routine office duties include opening, sorting, and distributing mail; answering telephone, screening, and forwarding calls to appropriate staff members; answering questions related to public information of offenders and general workings of the Parole Board.
The applicant must be willing to serve as backup for other staff members if they will be out of the office to maintain agency workflow.
The applicant must be able to perform basic mathematical calculations to calculate PED dates for offenders and be able to extrapolate information from court documents to process files efficiently.
Other related duties as assigned.
Location
County: Kanawha
Qualifications
Graduation from a standard high school or the equivalent.
Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
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