Legal Secretary I - City
OKC, Oklahoma City, OK, United States
PAY AND FAIR LABOR STANDARDS ACT (FLSA) STATUS
Pay Range: 605NE
Annual Rate: $47,000.88 - $85,503.60
FLSA Status: Non-Exempt
The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.
APPLICATION, HIRING, AND BACKGROUND
When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position.
Completion of the application questions is required.
Applicant responses to the application questions must specifically answer the questions asked.
Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one file for upload.
Applications may not be reviewed if specific responses to application questions have not been provided.
Each application submission is reviewed independently.
For detailed information about the City’s hiring and background processes, check out the Quick Guide to Hiring and Background Checks.
If you have questions, check out the Frequently Asked Questions.
TOTAL REWARDS
At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:
Competitive pay
An average of $22,000 annually contributed toward your benefits and retirement
A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development
Explore all the ways we invest in you: City of Oklahoma City Total Rewards.
SELECTION PROCESS INFORMATION
Applicants are required to complete an online typing test at the time of application. A minimum of 45 words per minute is required.
The Criteria testing platform is web-based. For an optimal experience, use up-to-date versions of Chrome, Firefox, Safari, or Edge.
Applicants can contact Criteria candidate support using the chat in the testing center screen. Help resources are available if the support team is unavailable.
Applicants requiring reasonable accommodation during the hiring process are encouraged to notify a Human Resources Department Representative by calling 405-297-2530.
JOB SUMMARY
This Legal Secretary I position is located in the Criminal Justice Division of the Office of the Municipal Counselor and is under the supervision of the Criminal Justice Division Head. The employee uses computers, standard office software, and other equipment to produce and edit legal documents, correspondence, memorandums and reports; must be proficient in proper grammar, spelling, and punctuation. Specific knowledge of legal terminology, document formatting, document editing, file organization, and law office practices is essential but may be acquired after assuming the position. The Legal Secretary I must provide administrative support to the Division’s attorneys and effectively and professionally communicate with City officials, outside attorneys, vendors, members of the public, police officers, and employees within the office. The employee must maintain confidentiality and work under pressure and independently. Additional duties may be assigned as required by the Division Head. All positions within this office serve under the direction of the Municipal Counselor and may be assigned to another division based on the needs of the office.
VETERANS PREFERENCE
Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.
JOB QUALIFICATIONS
Knowledge of and skill in applying rules of grammar, spelling and punctuation.
Knowledge of and skill in operating a personal computer using word processing and spreadsheet software packages.
Knowledge of and skill in operating standard office machines and equipment.
Skill in oral and written communication using tact and diplomacy.
Skill in following verbal and written instructions.
Skill in recording information.
Skill in typing accurately (minimum 45 wpm).
Ability to learn and apply knowledge of Department and City-wide practices and procedures.
Ability to work under pressure and work independently.
COMPETENCIES
One City, One Team (Teamwork/Team Oriented) – See description for core values and behaviors.
Service First (Customer Centric) – See description for core values and behaviors.
Respect Always (Leads Through Influence) – See description for core values and behaviors.
Own the Outcome (Execution and Results) – See description for core values and behaviors.
Keep Getting Better (Commitment to Continuous Improvement) – See description for core values and behaviors.
Empathetic Leadership – See description for core values and behaviors. Note: This competency is not applicable for employees who are not supervisors.
Judgment – Plans, coordinates, and executes functions; identifies risks; makes decisions; manages ambiguity; and uses data for decisions.
Talent Development – Provides tools, feedback, coaching, and development opportunities. Note: Not applicable for non-supervisors.
Strategic Thinking – Thinks conceptually and envisions the future; aligns strategies to city goals; plans for change.
Agility – Values collaboration and adapts to change; leads through change with tangible results.
PHYSICAL DEMANDS
Near vision to read and draft written communication.
Speech and hearing to communicate clearly in person and by telephone.
Arm-hand steadiness and finger dexterity to operate keyboard, mouse, and office equipment.
Mobility to sit, stand, and move as needed.
Note: The working conditions and physical demands described are representative of those that must be met to perform the essential functions. Reasonable accommodation may be made for individuals with disabilities.
WORKING CONDITIONS
Primarily indoors in a climate-controlled environment; may involve long periods of sitting, standing, or using a telephone.
Subject to noises from office equipment.
Subject to light and glare from a computer monitor.
Occasionally required to work hours beyond the normal schedule.
This is a summary of the duties and responsibilities commonly found within this classification. It is not meant to be all-inclusive; other related tasks may be assigned.
Typical City employee working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Working hours vary and may include earlier start times, later end times, weekends, or holidays based on duties and location.
OTHER DETAILS
Pay Method: City employees are required to receive pay electronically, either via direct deposit or pay card.
Former Employees: If this position is open to external applicants and you are a former employee, you must be eligible for rehire to participate in any selection process. For questions, contact the Human Resources Department at 405-297-2530. If your rehire status is coded as Not Eligible, Eligible 3, or Conditional, you will need to request a review of your rehire status.
Background Investigation, Drug Testing, Physical Examination: Upon a conditional offer of employment, the City of Oklahoma City will conduct a criminal history background check. Applicants will be provided contact information for third-party reporting agencies. If applicable, a Motor Vehicle Report may be obtained. If safety sensitive or driving, drug testing policy and CJIS/Level 4 security requirements may apply. A copy of the Drug and Alcohol Testing Procedure is available.
If the position includes a cyber security sensitivity, a CJIS background check and Level 4 Security Awareness Training may apply.
If the position includes a lift/push/pull/carry requirement of 25 pounds or greater, a physical examination may be required.
AN EQUAL OPPORTUNITY EMPLOYER
If you require reasonable accommodation at any time during the hiring process, please notify a Human Resources Representative by calling 405-297-2530. The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, religion, sex (including pregnancy, sexual orientation, gender identity and/or expression), national origin, age, disability, and genetic information.
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Pay Range: 605NE
Annual Rate: $47,000.88 - $85,503.60
FLSA Status: Non-Exempt
The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.
APPLICATION, HIRING, AND BACKGROUND
When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position.
Completion of the application questions is required.
Applicant responses to the application questions must specifically answer the questions asked.
Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one file for upload.
Applications may not be reviewed if specific responses to application questions have not been provided.
Each application submission is reviewed independently.
For detailed information about the City’s hiring and background processes, check out the Quick Guide to Hiring and Background Checks.
If you have questions, check out the Frequently Asked Questions.
TOTAL REWARDS
At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer:
Competitive pay
An average of $22,000 annually contributed toward your benefits and retirement
A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development
Explore all the ways we invest in you: City of Oklahoma City Total Rewards.
SELECTION PROCESS INFORMATION
Applicants are required to complete an online typing test at the time of application. A minimum of 45 words per minute is required.
The Criteria testing platform is web-based. For an optimal experience, use up-to-date versions of Chrome, Firefox, Safari, or Edge.
Applicants can contact Criteria candidate support using the chat in the testing center screen. Help resources are available if the support team is unavailable.
Applicants requiring reasonable accommodation during the hiring process are encouraged to notify a Human Resources Department Representative by calling 405-297-2530.
JOB SUMMARY
This Legal Secretary I position is located in the Criminal Justice Division of the Office of the Municipal Counselor and is under the supervision of the Criminal Justice Division Head. The employee uses computers, standard office software, and other equipment to produce and edit legal documents, correspondence, memorandums and reports; must be proficient in proper grammar, spelling, and punctuation. Specific knowledge of legal terminology, document formatting, document editing, file organization, and law office practices is essential but may be acquired after assuming the position. The Legal Secretary I must provide administrative support to the Division’s attorneys and effectively and professionally communicate with City officials, outside attorneys, vendors, members of the public, police officers, and employees within the office. The employee must maintain confidentiality and work under pressure and independently. Additional duties may be assigned as required by the Division Head. All positions within this office serve under the direction of the Municipal Counselor and may be assigned to another division based on the needs of the office.
VETERANS PREFERENCE
Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.
JOB QUALIFICATIONS
Knowledge of and skill in applying rules of grammar, spelling and punctuation.
Knowledge of and skill in operating a personal computer using word processing and spreadsheet software packages.
Knowledge of and skill in operating standard office machines and equipment.
Skill in oral and written communication using tact and diplomacy.
Skill in following verbal and written instructions.
Skill in recording information.
Skill in typing accurately (minimum 45 wpm).
Ability to learn and apply knowledge of Department and City-wide practices and procedures.
Ability to work under pressure and work independently.
COMPETENCIES
One City, One Team (Teamwork/Team Oriented) – See description for core values and behaviors.
Service First (Customer Centric) – See description for core values and behaviors.
Respect Always (Leads Through Influence) – See description for core values and behaviors.
Own the Outcome (Execution and Results) – See description for core values and behaviors.
Keep Getting Better (Commitment to Continuous Improvement) – See description for core values and behaviors.
Empathetic Leadership – See description for core values and behaviors. Note: This competency is not applicable for employees who are not supervisors.
Judgment – Plans, coordinates, and executes functions; identifies risks; makes decisions; manages ambiguity; and uses data for decisions.
Talent Development – Provides tools, feedback, coaching, and development opportunities. Note: Not applicable for non-supervisors.
Strategic Thinking – Thinks conceptually and envisions the future; aligns strategies to city goals; plans for change.
Agility – Values collaboration and adapts to change; leads through change with tangible results.
PHYSICAL DEMANDS
Near vision to read and draft written communication.
Speech and hearing to communicate clearly in person and by telephone.
Arm-hand steadiness and finger dexterity to operate keyboard, mouse, and office equipment.
Mobility to sit, stand, and move as needed.
Note: The working conditions and physical demands described are representative of those that must be met to perform the essential functions. Reasonable accommodation may be made for individuals with disabilities.
WORKING CONDITIONS
Primarily indoors in a climate-controlled environment; may involve long periods of sitting, standing, or using a telephone.
Subject to noises from office equipment.
Subject to light and glare from a computer monitor.
Occasionally required to work hours beyond the normal schedule.
This is a summary of the duties and responsibilities commonly found within this classification. It is not meant to be all-inclusive; other related tasks may be assigned.
Typical City employee working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Working hours vary and may include earlier start times, later end times, weekends, or holidays based on duties and location.
OTHER DETAILS
Pay Method: City employees are required to receive pay electronically, either via direct deposit or pay card.
Former Employees: If this position is open to external applicants and you are a former employee, you must be eligible for rehire to participate in any selection process. For questions, contact the Human Resources Department at 405-297-2530. If your rehire status is coded as Not Eligible, Eligible 3, or Conditional, you will need to request a review of your rehire status.
Background Investigation, Drug Testing, Physical Examination: Upon a conditional offer of employment, the City of Oklahoma City will conduct a criminal history background check. Applicants will be provided contact information for third-party reporting agencies. If applicable, a Motor Vehicle Report may be obtained. If safety sensitive or driving, drug testing policy and CJIS/Level 4 security requirements may apply. A copy of the Drug and Alcohol Testing Procedure is available.
If the position includes a cyber security sensitivity, a CJIS background check and Level 4 Security Awareness Training may apply.
If the position includes a lift/push/pull/carry requirement of 25 pounds or greater, a physical examination may be required.
AN EQUAL OPPORTUNITY EMPLOYER
If you require reasonable accommodation at any time during the hiring process, please notify a Human Resources Representative by calling 405-297-2530. The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, religion, sex (including pregnancy, sexual orientation, gender identity and/or expression), national origin, age, disability, and genetic information.
#J-18808-Ljbffr