Staff Operations Administrative Support Officer
SHINE Systems, Reston, VA, United States
SHINE Systems is pipelining for a Staff Operations Administrative Support Officer to provide executive administrative support to senior leadership for our customer. This role supports daily office operations and leadership coordination in a dynamic, high-tempo environment.
The ideal candidate will have experience supporting senior executives, managing competing priorities, and ensuring administrative processes run efficiently in mission-focused organizations.
Responsibilities
Manage executive calendars, schedules, and appointments to support leadership priorities and operational requirements
Draft, edit, and prepare executive-level correspondence, guidance, and summary documents
Coordinate and process travel orders and related travel documentation in accordance with government procedures
Manage and track taskings using DARTs, including ingesting, cataloging, organizing, distributing, monitoring progress, providing status updates, and closing out both DARTs and non-DARTs taskings as required by the COR/TPOC
Required Qualifications
Minimum 5 years of experience in an executive assistant or executive support role, preferably supporting the Department of Defense (DoD) or the Intelligence Community
Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience using DARTs for task management, including coordinating, tracking, and closing taskings
Demonstrated ability to operate effectively in fast-paced, high operational environments
Preferred Qualifications and Skills
Experience supporting the Department of Defense (DoD) or Intelligence Community
Excellent written and verbal communication skills
Ability to work independently and manage priorities with minimal supervision
Required Security Clearance
Top Secret/SCI with CI Poly
Education
Bachelor’s degree (Business Administration or related field preferred)
Location
Reston, VA 20191
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The ideal candidate will have experience supporting senior executives, managing competing priorities, and ensuring administrative processes run efficiently in mission-focused organizations.
Responsibilities
Manage executive calendars, schedules, and appointments to support leadership priorities and operational requirements
Draft, edit, and prepare executive-level correspondence, guidance, and summary documents
Coordinate and process travel orders and related travel documentation in accordance with government procedures
Manage and track taskings using DARTs, including ingesting, cataloging, organizing, distributing, monitoring progress, providing status updates, and closing out both DARTs and non-DARTs taskings as required by the COR/TPOC
Required Qualifications
Minimum 5 years of experience in an executive assistant or executive support role, preferably supporting the Department of Defense (DoD) or the Intelligence Community
Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience using DARTs for task management, including coordinating, tracking, and closing taskings
Demonstrated ability to operate effectively in fast-paced, high operational environments
Preferred Qualifications and Skills
Experience supporting the Department of Defense (DoD) or Intelligence Community
Excellent written and verbal communication skills
Ability to work independently and manage priorities with minimal supervision
Required Security Clearance
Top Secret/SCI with CI Poly
Education
Bachelor’s degree (Business Administration or related field preferred)
Location
Reston, VA 20191
#J-18808-Ljbffr