Legal Assistant - Civil Litigation
Hedrick Gardner Kincheloe & Garofalo LLP, Jacksonville, FL, United States
For 70 years, our firm has been a trusted legal partner throughout North and South Carolina— delivering strategic defense, practical counsel, and results that matter. Across our five offices, we combine knowledge and experience with the resources and insight to manage complex claims and litigation efficiently.
We believe the strongest defense is built on solid relationships and client engagement. Our attorneys are more than counsel. We stand beside clients at every stage of a dispute by offering clear guidance, focused strategy, and relentless advocacy. Clients trust us to protect their interests and show up when it matters most.
What sets us apart is our commitment to true partnership. We invest deeply in understanding each client’s unique perspective, challenges they are facing, and their priorities, ensuring our counsel is practical and aligned with your business goals.
We blend a legacy of steady, dependable advocacy with a collaborative multi-generational approach — where experience meets innovation and grit meets adaptability. This balance allows us to navigate complex claims with precision that enhances efficiency and outcomes.
Our five offices across the Carolinas give us unmatched perspective. We understand the nuances of state and regional regulations and court practices, enabling us to craft defense strategies grounded in real-world environments.
Job Description
The Legal Assistant will provide administrative support for 3 or more attorneys. This position is in office and will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney’s calendar, transcribing dictation, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.
Qualifications
2+ years experience preferred
Required – HS diploma
Preferred – Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies
Qualified candidates will exhibit knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures.
Prior success in a professional office environment, preferably a law firm or legal department.
Proficiency in MS Word and MS Outlook
Proficiency using Adobe Acrobat pro for document production
Ability to complete tasks assigned in a timely fashion
Ability to manage/meet deadlines
Excellent written communication skills
Excellent customer service skills
Familiarity with and ability to utilize digital transcription software
Exceptional proofreading skills
Knowledge of case management software preferred
Basic knowledge of medical terminology
Physical Demands
In office position
Position requires sitting for more than 2/3 of the time
Position requires ability to focus on a computer monitor for extended periods of time
Position requires a small amount of bending and reaching to access supplies and equipment
Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
Must be able to lift up to 10 pounds on occasion
Work is performed in an office environment with a modest level of noise
Work Environment
Indoor Office Setting
Well-Lighted/Ventilated Environment
Air Conditioned/Heated Environment
7.5 hour shift, 37.5 hours per week
Monday to Friday
8:30am – 5:00pm
1 hour lunch
Benefits
Medical
Dental
Vision
Life
Short-term Disability
Long-term Disability
HRA
FSA
401K
Educational Assistance
Pet Insurance
Paid Holidays
PTO Accrual
Benefit Conditions
Waiting period may apply
Only full-time employees eligible
Ability to commute/relocate
Reliably commute or planning to relocate before starting work.
Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.
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We believe the strongest defense is built on solid relationships and client engagement. Our attorneys are more than counsel. We stand beside clients at every stage of a dispute by offering clear guidance, focused strategy, and relentless advocacy. Clients trust us to protect their interests and show up when it matters most.
What sets us apart is our commitment to true partnership. We invest deeply in understanding each client’s unique perspective, challenges they are facing, and their priorities, ensuring our counsel is practical and aligned with your business goals.
We blend a legacy of steady, dependable advocacy with a collaborative multi-generational approach — where experience meets innovation and grit meets adaptability. This balance allows us to navigate complex claims with precision that enhances efficiency and outcomes.
Our five offices across the Carolinas give us unmatched perspective. We understand the nuances of state and regional regulations and court practices, enabling us to craft defense strategies grounded in real-world environments.
Job Description
The Legal Assistant will provide administrative support for 3 or more attorneys. This position is in office and will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney’s calendar, transcribing dictation, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.
Qualifications
2+ years experience preferred
Required – HS diploma
Preferred – Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies
Qualified candidates will exhibit knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures.
Prior success in a professional office environment, preferably a law firm or legal department.
Proficiency in MS Word and MS Outlook
Proficiency using Adobe Acrobat pro for document production
Ability to complete tasks assigned in a timely fashion
Ability to manage/meet deadlines
Excellent written communication skills
Excellent customer service skills
Familiarity with and ability to utilize digital transcription software
Exceptional proofreading skills
Knowledge of case management software preferred
Basic knowledge of medical terminology
Physical Demands
In office position
Position requires sitting for more than 2/3 of the time
Position requires ability to focus on a computer monitor for extended periods of time
Position requires a small amount of bending and reaching to access supplies and equipment
Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
Must be able to lift up to 10 pounds on occasion
Work is performed in an office environment with a modest level of noise
Work Environment
Indoor Office Setting
Well-Lighted/Ventilated Environment
Air Conditioned/Heated Environment
7.5 hour shift, 37.5 hours per week
Monday to Friday
8:30am – 5:00pm
1 hour lunch
Benefits
Medical
Dental
Vision
Life
Short-term Disability
Long-term Disability
HRA
FSA
401K
Educational Assistance
Pet Insurance
Paid Holidays
PTO Accrual
Benefit Conditions
Waiting period may apply
Only full-time employees eligible
Ability to commute/relocate
Reliably commute or planning to relocate before starting work.
Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.
#J-18808-Ljbffr