Summer Intern - Public Works
City of Dublin (CA), Dublin, CA, United States
Position Overview
The City of Dublin is seeking an Intern for the Public Works Department to support a variety of management and program-oriented tasks. The intern will be assigned tasks in engineering, project management, administration, GIS, and general daily activities.
Ideal Candidate
The ideal candidate is a service‑minded individual with a positive outlook, interested in public service and local government. They are self‑starters who can work under minimal supervision, are detail‑oriented, organized and possess strong analytical skills. Excellent communication and teamwork abilities are essential. The candidate should be willing to learn, adapt to challenges, and use this opportunity to understand how the city department functions.
This internship is best suited for someone pursuing a degree in Civil Engineering, Urban Planning, Environmental Science, or a related field. Familiarity with GIS, data management and research methodologies will be advantageous.
Key Responsibilities
Assist with developing and cataloguing cash and surety bonds for various encroachment and sitework permits in Public Works.
Assist with archiving permanent records related to tracts/subdivisions to our Laserfiche.
Research recently accepted developments or tracts, update the City of Dublin Traffic Code, and verify existing parking restrictions and regulations.
Assist with the review of the Engineering and Traffic Survey’s, required by California Manual on Uniform Traffic Control Devices (CA MUTCD), to justify the posted speed limits along various street sections citywide.
Assist with reviewing and updating the City’s database that houses historical Average Daily Traffic (ADT) and Intersection Turning Movement (ITM) counts.
Implement the initial steps to replace two play structures which will include a project scope, receive proposals for design services, prepare a project schedule, and research procurement options for the replacement of two play structures.
Assist with completing paper towel dispenser replacements at City facilities by identifying where they are located and a plan to replace them with controlled dispensing systems.
Update the City’s irrigation controller data using Geographic Information Systems (GIS) and GPS field‑based technology.
Develop a comprehensive visual database of City of Dublin construction and improvement projects, including Capital Improvement Program (CIP) and/or non‑CIP projects.
Assist with linking related Laserfiche documents including plans, construction records, and agreement documents to storm drain GIS data.
Assist in locating any missing Dublin San Ramon Services District (DSRSD) meters and link the locations of the meters to the parks and facilities within GIS.
Research and propose a numbering system for pedestrian lights at various City parks.
Research best practices for rodent control in city parks and open spaces, including consulting with other jurisdictions, reviewing existing strategies, and developing recommendations for effective, environmentally responsible solutions.
General Purpose
Under general supervision, provides a variety of routine to difficult management support and program‑orientated tasks to various City Departments.
Performs a variety of project assignments and general office work typical of an intern/trainee position; may be assigned to any one of the City’s operating departments including: City Manager’s Office, Administrative Services, Community Development, Public Works, Police Services, or Parks and Community Services Department.
Distinguishing Characteristics
The Intern is a single class position, fully competent to perform a variety of support and project‑oriented tasks and duties. Incumbents are required to have achieved at least Senior standing in a four‑year degree program or enrolled in a graduate degree program. This class is characterized by the availability of supervision and non‑routine circumstances. Specific duties will vary with the organizational unit to which assigned.
Supervision Received and Exercised
Examine; provide technical information, report on, and document data in accordance with assigned department.
Organize, produce, and maintain records and process forms including reports specific to the organizational unit.
Independently prepare and update a variety of report and special projects relating to the activities of the assigned Department.
Provide professional‑level support to Department as required.
Conduct field surveys and inventory studies for various City programs.
Prepare written reports and related correspondence on assigned projects.
Read plans, maps, ordinances, laws and related documents.
Assume multiple projects of varying degrees of complexity.
Build and maintain positive working relationships with co‑workers, other City employees, and the public using principles of good customer service.
May receive and screen visitors and telephone calls providing factual information regarding City activities and functions.
Perform miscellaneous office and administrative duties as required.
Perform other duties as assigned.
Training and Experience
Education
Have achieved at least Senior status in a four‑year degree program or enrolled in a graduate program. Academic course work should be related to city government such as public administration, planning, civil engineering, business, criminal justice, recreation, or a related field.
Experience
Experience or coursework in city government, public administration and/or general office practices is desirable but not required.
Knowledge of
Basic principles and fundamentals related to local government operating functions such as City Manager’s Office, Administrative Services, Community Development, Public Works, Police Services, or Parks and Community Services Department.
Modern office practices, methods, procedures and computer equipment.
Basic research and analysis methods.
Basic business data processing principles and the use of personal computers and word processing software.
Ability to
Communicate tactfully and effectively with the public.
Complete assignments in a timely manner.
Communicate clearly and concisely, both orally and in writing.
Prioritize work and coordinate several activities.
Establish and maintain cooperative‑working relationships with those contacted in the course of work.
Compose routine correspondence.
Operate a vehicle in the course of work.
Research and compile technical and financial information.
Type accurately at a speed necessary for successful job performance.
Physical Standards
The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know laws, regulations and codes; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City Management, other governmental officials, contractors, vendors, employees and the public.
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The City of Dublin is seeking an Intern for the Public Works Department to support a variety of management and program-oriented tasks. The intern will be assigned tasks in engineering, project management, administration, GIS, and general daily activities.
Ideal Candidate
The ideal candidate is a service‑minded individual with a positive outlook, interested in public service and local government. They are self‑starters who can work under minimal supervision, are detail‑oriented, organized and possess strong analytical skills. Excellent communication and teamwork abilities are essential. The candidate should be willing to learn, adapt to challenges, and use this opportunity to understand how the city department functions.
This internship is best suited for someone pursuing a degree in Civil Engineering, Urban Planning, Environmental Science, or a related field. Familiarity with GIS, data management and research methodologies will be advantageous.
Key Responsibilities
Assist with developing and cataloguing cash and surety bonds for various encroachment and sitework permits in Public Works.
Assist with archiving permanent records related to tracts/subdivisions to our Laserfiche.
Research recently accepted developments or tracts, update the City of Dublin Traffic Code, and verify existing parking restrictions and regulations.
Assist with the review of the Engineering and Traffic Survey’s, required by California Manual on Uniform Traffic Control Devices (CA MUTCD), to justify the posted speed limits along various street sections citywide.
Assist with reviewing and updating the City’s database that houses historical Average Daily Traffic (ADT) and Intersection Turning Movement (ITM) counts.
Implement the initial steps to replace two play structures which will include a project scope, receive proposals for design services, prepare a project schedule, and research procurement options for the replacement of two play structures.
Assist with completing paper towel dispenser replacements at City facilities by identifying where they are located and a plan to replace them with controlled dispensing systems.
Update the City’s irrigation controller data using Geographic Information Systems (GIS) and GPS field‑based technology.
Develop a comprehensive visual database of City of Dublin construction and improvement projects, including Capital Improvement Program (CIP) and/or non‑CIP projects.
Assist with linking related Laserfiche documents including plans, construction records, and agreement documents to storm drain GIS data.
Assist in locating any missing Dublin San Ramon Services District (DSRSD) meters and link the locations of the meters to the parks and facilities within GIS.
Research and propose a numbering system for pedestrian lights at various City parks.
Research best practices for rodent control in city parks and open spaces, including consulting with other jurisdictions, reviewing existing strategies, and developing recommendations for effective, environmentally responsible solutions.
General Purpose
Under general supervision, provides a variety of routine to difficult management support and program‑orientated tasks to various City Departments.
Performs a variety of project assignments and general office work typical of an intern/trainee position; may be assigned to any one of the City’s operating departments including: City Manager’s Office, Administrative Services, Community Development, Public Works, Police Services, or Parks and Community Services Department.
Distinguishing Characteristics
The Intern is a single class position, fully competent to perform a variety of support and project‑oriented tasks and duties. Incumbents are required to have achieved at least Senior standing in a four‑year degree program or enrolled in a graduate degree program. This class is characterized by the availability of supervision and non‑routine circumstances. Specific duties will vary with the organizational unit to which assigned.
Supervision Received and Exercised
Examine; provide technical information, report on, and document data in accordance with assigned department.
Organize, produce, and maintain records and process forms including reports specific to the organizational unit.
Independently prepare and update a variety of report and special projects relating to the activities of the assigned Department.
Provide professional‑level support to Department as required.
Conduct field surveys and inventory studies for various City programs.
Prepare written reports and related correspondence on assigned projects.
Read plans, maps, ordinances, laws and related documents.
Assume multiple projects of varying degrees of complexity.
Build and maintain positive working relationships with co‑workers, other City employees, and the public using principles of good customer service.
May receive and screen visitors and telephone calls providing factual information regarding City activities and functions.
Perform miscellaneous office and administrative duties as required.
Perform other duties as assigned.
Training and Experience
Education
Have achieved at least Senior status in a four‑year degree program or enrolled in a graduate program. Academic course work should be related to city government such as public administration, planning, civil engineering, business, criminal justice, recreation, or a related field.
Experience
Experience or coursework in city government, public administration and/or general office practices is desirable but not required.
Knowledge of
Basic principles and fundamentals related to local government operating functions such as City Manager’s Office, Administrative Services, Community Development, Public Works, Police Services, or Parks and Community Services Department.
Modern office practices, methods, procedures and computer equipment.
Basic research and analysis methods.
Basic business data processing principles and the use of personal computers and word processing software.
Ability to
Communicate tactfully and effectively with the public.
Complete assignments in a timely manner.
Communicate clearly and concisely, both orally and in writing.
Prioritize work and coordinate several activities.
Establish and maintain cooperative‑working relationships with those contacted in the course of work.
Compose routine correspondence.
Operate a vehicle in the course of work.
Research and compile technical and financial information.
Type accurately at a speed necessary for successful job performance.
Physical Standards
The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know laws, regulations and codes; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City Management, other governmental officials, contractors, vendors, employees and the public.
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