Belonging & Community, Wellness, and Strategic Event Coordinator
Nashville Public Radio, Ann Arbor, MI, United States
Job Summary
The Department of Urology at Michigan Medicine is one of the top-ranked urology programs in the country. The Belonging & Community, Wellness, and Strategic Event Coordinator plays a key role in shaping the department's culture by driving programs that help our people feel connected, supported, and engaged. This position serves as the central resource for our Belonging & Community (B&C), Wellness, and Nesbit Society (alumni and continuing education) committees, owning the planning, logistics, communications, budgets, and reporting for initiatives that span from intimate team retreats to nationally recognized alumni events. If you thrive on variety, love bringing people together, and want your work to have a real impact on a close-knit academic community, this role was built for you.
Responsibilities
Belonging & Community, Wellness, and Strategic Event Program Coordination
Serve as Co-Lead and primary administrative support for the Belonging & Community and Wellness committees, helping set direction and keep initiatives on track.
Coordinate committee meetings, department retreats, and cross‑functional task forces.
Function as the first point of contact for committee inquiries.
Track program initiatives and strategic plan progress.
Manage budgets and expenses.
Develop and distribute program communications that keep the department informed and engaged.
Event Planning & Departmental Operations
Plan and execute events of all sizes from casual team gatherings to department‑wide celebrations and professional conferences.
Own event‑day operations from setup through breakdown, ensuring everything runs on time and on budget.
Coordinate logistics and communications for speakers and attendees.
Develop promotional materials including flyers, signage, and digital content.
Manage event budgets and procurement.
Michigan Urology Academy (MUA) Coordination
Lead planning and execution for in‑person and virtual MUA programs, which introduce prospective students to careers in urology.
Manage applications, databases, and mentoring schedules.
Coordinate travel, lodging, meals, and surveys.
Nesbit Society (Alumni & Continuing Education) Event Coordination
Organize the spring and fall Nesbit Society events that bring together alumni, faculty, and trainees.
Support invited speakers and Continuing Medical Education (CME) compliance.
Manage website updates, alumni data, and sponsorship workflows.
Communications & Documentation
Write and produce newsletters, promotional materials, and announcements that tell the department's story.
Maintain files, records, and program documentation.
Prepare figures, tables, and visual assets for faculty manuscripts and presentations.
Administrative & Faculty Support
Provide calendar management and prioritize schedules.
Process expense reports.
Coordinate faculty travel and professional dues.
Support day‑to‑day office operations and help keep the team running smoothly.
Clinical Research Support
Coordinate clinical study logistics, participant scheduling, and research team communications.
Manage study participant randomization and enrollment procedures.
Sustainability Leadership
Serve as the department's sustainability lead, championing environmentally responsible practices.
Support certification, zero‑waste events, and outreach.
Grand Rounds Coordination
Manage AV setup, Zoom logistics, and live‑event production for Grand Rounds?the department's weekly educational lecture series.
Troubleshoot issues and ensure CME compliance for each session.
Required Qualifications
Bachelor's degree or minimum of five years relevant administrative experience
Strong organizational and time management skills
Demonstrated understanding of diverse cultures and perspectives
Excellence in both formal and interpersonal communication
Ability to manage sensitive and confidential matters with discretion, initiative, independent judgment, and diplomacy
History of integrity, independent problem‑solving, and taking initiative without being asked
Exceptional ability to remain calm in stressful and sensitive situations
Comfort building relationships across a large campus and engaging with professional associations
Experience with Continuing Medical Education (CME) requirements and compliance
Desired Qualifications
Experience working in a large academic medical center or research institution.
Knowledge of University of Michigan (U‑M) systems and policies.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.
Work Schedule
Monday‑Friday 8am‑4:30pm with some evenings and weekends for events
U‑M EEO Statement
The University of Michigan is an equal employment opportunity employer.
#J-18808-Ljbffr
The Department of Urology at Michigan Medicine is one of the top-ranked urology programs in the country. The Belonging & Community, Wellness, and Strategic Event Coordinator plays a key role in shaping the department's culture by driving programs that help our people feel connected, supported, and engaged. This position serves as the central resource for our Belonging & Community (B&C), Wellness, and Nesbit Society (alumni and continuing education) committees, owning the planning, logistics, communications, budgets, and reporting for initiatives that span from intimate team retreats to nationally recognized alumni events. If you thrive on variety, love bringing people together, and want your work to have a real impact on a close-knit academic community, this role was built for you.
Responsibilities
Belonging & Community, Wellness, and Strategic Event Program Coordination
Serve as Co-Lead and primary administrative support for the Belonging & Community and Wellness committees, helping set direction and keep initiatives on track.
Coordinate committee meetings, department retreats, and cross‑functional task forces.
Function as the first point of contact for committee inquiries.
Track program initiatives and strategic plan progress.
Manage budgets and expenses.
Develop and distribute program communications that keep the department informed and engaged.
Event Planning & Departmental Operations
Plan and execute events of all sizes from casual team gatherings to department‑wide celebrations and professional conferences.
Own event‑day operations from setup through breakdown, ensuring everything runs on time and on budget.
Coordinate logistics and communications for speakers and attendees.
Develop promotional materials including flyers, signage, and digital content.
Manage event budgets and procurement.
Michigan Urology Academy (MUA) Coordination
Lead planning and execution for in‑person and virtual MUA programs, which introduce prospective students to careers in urology.
Manage applications, databases, and mentoring schedules.
Coordinate travel, lodging, meals, and surveys.
Nesbit Society (Alumni & Continuing Education) Event Coordination
Organize the spring and fall Nesbit Society events that bring together alumni, faculty, and trainees.
Support invited speakers and Continuing Medical Education (CME) compliance.
Manage website updates, alumni data, and sponsorship workflows.
Communications & Documentation
Write and produce newsletters, promotional materials, and announcements that tell the department's story.
Maintain files, records, and program documentation.
Prepare figures, tables, and visual assets for faculty manuscripts and presentations.
Administrative & Faculty Support
Provide calendar management and prioritize schedules.
Process expense reports.
Coordinate faculty travel and professional dues.
Support day‑to‑day office operations and help keep the team running smoothly.
Clinical Research Support
Coordinate clinical study logistics, participant scheduling, and research team communications.
Manage study participant randomization and enrollment procedures.
Sustainability Leadership
Serve as the department's sustainability lead, championing environmentally responsible practices.
Support certification, zero‑waste events, and outreach.
Grand Rounds Coordination
Manage AV setup, Zoom logistics, and live‑event production for Grand Rounds?the department's weekly educational lecture series.
Troubleshoot issues and ensure CME compliance for each session.
Required Qualifications
Bachelor's degree or minimum of five years relevant administrative experience
Strong organizational and time management skills
Demonstrated understanding of diverse cultures and perspectives
Excellence in both formal and interpersonal communication
Ability to manage sensitive and confidential matters with discretion, initiative, independent judgment, and diplomacy
History of integrity, independent problem‑solving, and taking initiative without being asked
Exceptional ability to remain calm in stressful and sensitive situations
Comfort building relationships across a large campus and engaging with professional associations
Experience with Continuing Medical Education (CME) requirements and compliance
Desired Qualifications
Experience working in a large academic medical center or research institution.
Knowledge of University of Michigan (U‑M) systems and policies.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.
Work Schedule
Monday‑Friday 8am‑4:30pm with some evenings and weekends for events
U‑M EEO Statement
The University of Michigan is an equal employment opportunity employer.
#J-18808-Ljbffr