Administrative Assistant
Gevo, Inc., Englewood, CO, United States
Gevo is a next generation, “low‑carbon” fuel company focused on the development and commercialization of renewable alternatives to petroleum‑based products. Low‑carbon fuels reduce the carbon intensity, or the level of greenhouse gas emissions, compared to standard fossil‑based fuels across their lifecycle. The most common low‑carbon fuels are renewable fuels. Gevo is focused on the development and production of mainstream fuels like gasoline and jet fuel using renewable feedstocks that have the potential to lower greenhouse gas emissions at a meaningful scale and enhance agricultural production, including food and other related products.
About the Role
We are looking for an Administrative Assistant to provide day‑to‑day administrative and project support across the team. This role is important in helping keep work organized, on track, and moving forward by supporting scheduling, coordination, documentation, and a wide range of administrative tasks.
The right person for this role is organized, dependable, detail‑oriented, and comfortable managing multiple priorities in a fast‑paced environment. This person will bring a proactive, team‑focused approach and be someone others can count on to help keep things running smoothly.
In addition to the core responsibilities of the role, this position will also provide backup support to the Executive Assistant and must be able to step into expanded responsibilities when needed. This may include supporting senior executives to help ensure continuity of operations for the Executive Office.
What You’ll Do:
Provide administrative support to leaders and teams across the organization
Coordinate schedules, meetings, and logistics to help keep priorities organized and on track
Support internal and external meetings by helping with scheduling, meeting materials, notes, and follow‑up items as needed
Prepare presentations, reports, spreadsheets, correspondence, and other business documents
Help track tasks, timelines, and deliverables to support project and team follow‑through
Arrange travel and accommodations and assist with expense reporting
Organize virtual and in‑person meetings, team events, and onsite activities
Conduct research, gather information, and prepare summaries or supporting materials as needed
Maintain files, records, and other documentation in an organized and accessible way
Develop and improve tools, trackers, and administrative processes to support team efficiency
Partner with employees across departments to coordinate requests, gather information, and support day‑to‑day business needs
Support onsite office needs as needed, including conference room readiness, office setup coordination, supply management, and general office support
Use workplace technology and digital tools, including AI‑enabled tools where appropriate, to support organization, communication, and productivity
Provide backup support to the Executive Assistant and step into expanded responsibilities when needed to support continuity for the Executive Office
Support senior executives as needed during periods of coverage, high business demand, or shifting priorities
Assist with special projects, ad hoc reporting, and other administrative responsibilities as needed
Who you are:
You are someone who enjoys being organized, solving problems, and helping others stay on top of their work. You are flexible, detail‑oriented, and able to manage a variety of tasks while maintaining a positive and professional approach. You likely bring:
Strong organizational skills and attention to detail
The ability to manage multiple tasks and priorities effectively
Strong verbal and written communication skills
A positive, collaborative approach and willingness to jump in where needed
The ability to follow through on tasks and keep projects moving
Comfort working in a fast‑paced environment with changing priorities
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams
Comfort learning new systems, tools, and processes quickly
Experience using digital tools to improve efficiency and support day‑to‑day work
Reliability, professionalism, and good judgment in handling information and supporting the team
The ability to proactively anticipate needs and take initiative to resolve issues before they disrupt workflow
The ability to represent the Executive Office professionally with internal leaders, external partners, and key stakeholders
The ability to handle urgent or time‑sensitive requests with calm, organized execution and quickly adjust priorities as needed
Education/Experience Requirements:
5+ years of administrative experience preferred, ideally in a fast‑moving, high‑expectation environment; we are most interested in demonstrated capability, maturity, sound judgment, and the ability to thrive in a fast‑paced environment.
High school diploma required; associate’s or bachelor’s degree preferred
Who We Are
We are People First
We are Mission‑Focused
We are Agile
We are Innovators
What Gevo Offers You
Free health, dental, vision, life and disability insurance premiums for employee and family
21 days of vacation and sick leave plus 11 paid holidays
401k contribution plan with match in Gevo stock
Annual incentive plan, based on Company performance
Dog friendly Denver office
Be part of a smart, high performing, passionate team
Our salary ranges are based on national averages. We have wide ranges so we can be flexible and determine compensation based on a number of factors including the candidate's skills, level of experience, and location (which can be anywhere in the US). For Colorado‑based candidates, the salary range for this position starts at $79,200 per year. Compensation at all other locations will be based on the factors as stated above.
Commitment to Diversity and Inclusion
Gevo, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
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About the Role
We are looking for an Administrative Assistant to provide day‑to‑day administrative and project support across the team. This role is important in helping keep work organized, on track, and moving forward by supporting scheduling, coordination, documentation, and a wide range of administrative tasks.
The right person for this role is organized, dependable, detail‑oriented, and comfortable managing multiple priorities in a fast‑paced environment. This person will bring a proactive, team‑focused approach and be someone others can count on to help keep things running smoothly.
In addition to the core responsibilities of the role, this position will also provide backup support to the Executive Assistant and must be able to step into expanded responsibilities when needed. This may include supporting senior executives to help ensure continuity of operations for the Executive Office.
What You’ll Do:
Provide administrative support to leaders and teams across the organization
Coordinate schedules, meetings, and logistics to help keep priorities organized and on track
Support internal and external meetings by helping with scheduling, meeting materials, notes, and follow‑up items as needed
Prepare presentations, reports, spreadsheets, correspondence, and other business documents
Help track tasks, timelines, and deliverables to support project and team follow‑through
Arrange travel and accommodations and assist with expense reporting
Organize virtual and in‑person meetings, team events, and onsite activities
Conduct research, gather information, and prepare summaries or supporting materials as needed
Maintain files, records, and other documentation in an organized and accessible way
Develop and improve tools, trackers, and administrative processes to support team efficiency
Partner with employees across departments to coordinate requests, gather information, and support day‑to‑day business needs
Support onsite office needs as needed, including conference room readiness, office setup coordination, supply management, and general office support
Use workplace technology and digital tools, including AI‑enabled tools where appropriate, to support organization, communication, and productivity
Provide backup support to the Executive Assistant and step into expanded responsibilities when needed to support continuity for the Executive Office
Support senior executives as needed during periods of coverage, high business demand, or shifting priorities
Assist with special projects, ad hoc reporting, and other administrative responsibilities as needed
Who you are:
You are someone who enjoys being organized, solving problems, and helping others stay on top of their work. You are flexible, detail‑oriented, and able to manage a variety of tasks while maintaining a positive and professional approach. You likely bring:
Strong organizational skills and attention to detail
The ability to manage multiple tasks and priorities effectively
Strong verbal and written communication skills
A positive, collaborative approach and willingness to jump in where needed
The ability to follow through on tasks and keep projects moving
Comfort working in a fast‑paced environment with changing priorities
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams
Comfort learning new systems, tools, and processes quickly
Experience using digital tools to improve efficiency and support day‑to‑day work
Reliability, professionalism, and good judgment in handling information and supporting the team
The ability to proactively anticipate needs and take initiative to resolve issues before they disrupt workflow
The ability to represent the Executive Office professionally with internal leaders, external partners, and key stakeholders
The ability to handle urgent or time‑sensitive requests with calm, organized execution and quickly adjust priorities as needed
Education/Experience Requirements:
5+ years of administrative experience preferred, ideally in a fast‑moving, high‑expectation environment; we are most interested in demonstrated capability, maturity, sound judgment, and the ability to thrive in a fast‑paced environment.
High school diploma required; associate’s or bachelor’s degree preferred
Who We Are
We are People First
We are Mission‑Focused
We are Agile
We are Innovators
What Gevo Offers You
Free health, dental, vision, life and disability insurance premiums for employee and family
21 days of vacation and sick leave plus 11 paid holidays
401k contribution plan with match in Gevo stock
Annual incentive plan, based on Company performance
Dog friendly Denver office
Be part of a smart, high performing, passionate team
Our salary ranges are based on national averages. We have wide ranges so we can be flexible and determine compensation based on a number of factors including the candidate's skills, level of experience, and location (which can be anywhere in the US). For Colorado‑based candidates, the salary range for this position starts at $79,200 per year. Compensation at all other locations will be based on the factors as stated above.
Commitment to Diversity and Inclusion
Gevo, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
#J-18808-Ljbffr