Administrative Assistant
Altec Industries, Inc, Chicago, IL, United States
Responsibilities
Provides various administrative and front desk duties such as greeting customers, filing, typing memos and letters, data entry, mailings, answering and directing calls, etc.
Process accounts payable and receivable transactions with precision and timeliness.
Communicate with vendors and clients to resolve billing or payment inquiries.
Communicate with suppliers to confirm delivery schedules, resolve discrepancies.
Expedite delayed orders, handle returns, replacements, and credit arrangements.
Maintain and update supplier information, including contact details.
Responsible for the preparation of department specific documentation such as work orders, invoices, certifications, customer orders, etc.
Generates, updates and maintains various reports, databases and templates.
All other duties as assigned.
Responsibility for Safety: Safety in everything we do.
Responsibility to Prevent Errors: Ensures appropriate reviews have been performed as needed for high quality.
Mental Alertness: Continuous attention to all job functions ensuring quality products.
Communication with Others: Requires outside and inside contacts to carry out company policy and programs; Improper handling will have considerable effect on operational results; must often deal with matters requiring explanation, persuasion, and obtaining of approvals.
Basic Qualifications
High School Diploma or GED required with 2 years administrative experience.
Current valid Driver’s License.
QuickBooks experience.
Accounting experience.
Purchasing experience helpful.
PC skills including Microsoft using spreadsheets, word processing and other office management applications required.
Excellent written and verbal communication skills, ability to multitask and prioritize.
Must be able to work with team members and with minimal supervision.
Other Position Specifications
Demonstrated record of responsibility.
Extremely detail oriented.
Customer Service Oriented.
Motivated, goal oriented and persistent.
Maintain Company confidentiality.
Must handle stress and deadlines well.
Participate in Continuous Improvement Initiatives.
Experience in Manufacturing environment a plus.
Benefits
Medical, Dental, Vision and Prescription Drug Program.
Retirement 401(k) Traditional or Roth Program Options with Company Match.
Vacation and Holidays.
Parental Leave.
Short Term and Long Term Disability Leave.
Flexible Spending Accounts.
Tuition Assistance Program.
Employee Assistance and Mental Health/Substance Abuse Program.
Life Insurance, Accidental Death and Dismemberment Insurance.
Supplemental Insurance including Hospital Indemnity, Critical Illness and Accident Insurance.
Additional Wellness Programs and Rewards Available.
EEO Statement
Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.
Pay Transparency
Pay range: $38,000 to $42,000. We are committed to fair and competitive pay for all associates based on their experience, education, and qualifications.
Should the selected candidate meet the qualifications of a more experienced level in the career path, the job level may be adjusted.
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Provides various administrative and front desk duties such as greeting customers, filing, typing memos and letters, data entry, mailings, answering and directing calls, etc.
Process accounts payable and receivable transactions with precision and timeliness.
Communicate with vendors and clients to resolve billing or payment inquiries.
Communicate with suppliers to confirm delivery schedules, resolve discrepancies.
Expedite delayed orders, handle returns, replacements, and credit arrangements.
Maintain and update supplier information, including contact details.
Responsible for the preparation of department specific documentation such as work orders, invoices, certifications, customer orders, etc.
Generates, updates and maintains various reports, databases and templates.
All other duties as assigned.
Responsibility for Safety: Safety in everything we do.
Responsibility to Prevent Errors: Ensures appropriate reviews have been performed as needed for high quality.
Mental Alertness: Continuous attention to all job functions ensuring quality products.
Communication with Others: Requires outside and inside contacts to carry out company policy and programs; Improper handling will have considerable effect on operational results; must often deal with matters requiring explanation, persuasion, and obtaining of approvals.
Basic Qualifications
High School Diploma or GED required with 2 years administrative experience.
Current valid Driver’s License.
QuickBooks experience.
Accounting experience.
Purchasing experience helpful.
PC skills including Microsoft using spreadsheets, word processing and other office management applications required.
Excellent written and verbal communication skills, ability to multitask and prioritize.
Must be able to work with team members and with minimal supervision.
Other Position Specifications
Demonstrated record of responsibility.
Extremely detail oriented.
Customer Service Oriented.
Motivated, goal oriented and persistent.
Maintain Company confidentiality.
Must handle stress and deadlines well.
Participate in Continuous Improvement Initiatives.
Experience in Manufacturing environment a plus.
Benefits
Medical, Dental, Vision and Prescription Drug Program.
Retirement 401(k) Traditional or Roth Program Options with Company Match.
Vacation and Holidays.
Parental Leave.
Short Term and Long Term Disability Leave.
Flexible Spending Accounts.
Tuition Assistance Program.
Employee Assistance and Mental Health/Substance Abuse Program.
Life Insurance, Accidental Death and Dismemberment Insurance.
Supplemental Insurance including Hospital Indemnity, Critical Illness and Accident Insurance.
Additional Wellness Programs and Rewards Available.
EEO Statement
Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.
Pay Transparency
Pay range: $38,000 to $42,000. We are committed to fair and competitive pay for all associates based on their experience, education, and qualifications.
Should the selected candidate meet the qualifications of a more experienced level in the career path, the job level may be adjusted.
#J-18808-Ljbffr