Executive Assistant to Presidential Advisor, Science & Technology Policy
Independent Educational Consultants Association, Cambridge, MA, United States
EXECUTIVE ASSISTANT TO THE PRESIDENTIAL ADVISOR, SCIENCE AND TECHNOLOGY POLICY
Provides high-level and varied administrative support to the Presidential Advisor, Science and Technology Policy; provides administrative support to Vice President for Government Affairs when on Cambridge campus; manages day-to-day operations of the office; coordinates complex calendar management, intricate domestic and international travel, and multifaceted logistics and materials for meetings; monitors correspondence and composes and edits documents, presentations, and reports; anticipates needs and assists with moving the Presidential Advisor's priorities forward; tracks action items and commitments; represents the Presidential Advisor to senior stakeholders; processes travel expense reports and vendor payments, prepares purchase orders, and maintains financial records; and coordinates events and works on special projects, as needed.
REQUIRED
High school diploma or equivalent
Minimum of seven years of administrative, office, or related experience
Ability to anticipate needs of the office and act strategically
Excellent interpersonal, organizational, time management, project management, and writing and communication skills
Ability to build and maintain strong relationships with all levels of the Institute and with the external community
Judgment, tact, and discretion with sensitive and confidential information
Self-motivation and a bias for action
Ability to work well under pressure while handling multiple tasks simultaneously
Advanced-level computer skills, including proficiency with Microsoft Office, SAP, and Concur
Ability to work in different platforms and learn various technologies
Ability to work independently and function effectively as a member of a team
PREFERRED
Bachelor's degree
Experience working with C-suite executives within a large organization or university environment
Proficiency using a Mac
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Provides high-level and varied administrative support to the Presidential Advisor, Science and Technology Policy; provides administrative support to Vice President for Government Affairs when on Cambridge campus; manages day-to-day operations of the office; coordinates complex calendar management, intricate domestic and international travel, and multifaceted logistics and materials for meetings; monitors correspondence and composes and edits documents, presentations, and reports; anticipates needs and assists with moving the Presidential Advisor's priorities forward; tracks action items and commitments; represents the Presidential Advisor to senior stakeholders; processes travel expense reports and vendor payments, prepares purchase orders, and maintains financial records; and coordinates events and works on special projects, as needed.
REQUIRED
High school diploma or equivalent
Minimum of seven years of administrative, office, or related experience
Ability to anticipate needs of the office and act strategically
Excellent interpersonal, organizational, time management, project management, and writing and communication skills
Ability to build and maintain strong relationships with all levels of the Institute and with the external community
Judgment, tact, and discretion with sensitive and confidential information
Self-motivation and a bias for action
Ability to work well under pressure while handling multiple tasks simultaneously
Advanced-level computer skills, including proficiency with Microsoft Office, SAP, and Concur
Ability to work in different platforms and learn various technologies
Ability to work independently and function effectively as a member of a team
PREFERRED
Bachelor's degree
Experience working with C-suite executives within a large organization or university environment
Proficiency using a Mac
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