Police Records Supervisor
City of Reno, Reno, NV, United States
Promotional Opportunity
This is an internal recruitment only for current qualified classified City of Reno Employees.
Responsibilities
Plan, prioritize, supervise, review, and direct the work of staff responsible for the daily operations of the Police Department’s Records Section including Work Applicant Unit, Public Counter, Court Liaison, Satellite Positions, Transcription, Main Records Section, and related services and operations.
Establish schedules and methods for providing assigned records management and related office support services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
Participate in the development of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures.
Participate in the selection of records staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Participate in the preparation and administration of the records program budget; submit budget recommendations; monitor expenditures.
Monitor training and certification of employees throughout the Police Department on records management systems, state and federal systems, and document imaging systems.
Administer various databases for the Police Department including entries, modifications, and deletions of securities, authorities, code tables, and data.
Perform the more technical and complex tasks of the Records Section including maintenance of criminal history records, records retention, the subpoena process, and completion of statistical information.
Operate various law enforcement databases including NCIC, NCJIS, and Records Management databases; obtain criminal records and other legal information in the performance of assigned duties.
Prepare, scan, verify, and validate Police Department documents.
Serve as Terminal Agency Coordinator for the City of Reno Police Department; administer and enforce the policies of the FBI and NCJIS guidelines; train and certify employees in FBI and NCJIS compliance.
Review reports for accurate classification and scoring of offenses for the National Incident Based Reporting System (NIBRS); prepare reports for submission to the state and the FBI; train and certify employees in NIBRS.
Maintain records concerning operations and programs; prepare analytical and statistical reports on operations and activities.
Attend and participate in professional group meetings; maintain awareness of new technologies, trends, and innovations in the field of law enforcement records management; incorporate new developments as appropriate.
Monitor records retention.
Perform related duties as required.
Qualifications
The following minimum qualifications are required to be met at the time of application.
Education / Training
High school diploma or equivalent
Supplemental specialized training in police records management, office management, staff supervision, or a related field.
Work Experience
Six years of progressively responsible clerical support experience, including:
One year in a lead capacity
Three years in a criminal justice environment
Relevant college-level coursework in criminal justice may substitute for a portion of the required criminal justice environment experience. One year of experience will be credited for each 6 semester units (or 9 quarter units) completed, up to a maximum of two years.
OR
Two years of experience as a confirmed Police Assistant II with the City of Reno.
Certification
Possession of, or ability to obtain, a valid National Crime Information Center (NCIC) certification for inquiry within six months of hire.
Possession of, or ability to obtain, Nevada State Criminal Justice Information Center (NCJIS) certification within six months of hire.
Possession of, or ability to obtain, State certification for the National Incident Based Reporting System (NIBRS) within six months of hire.
Bilingual candidates are strongly encouraged to apply.
Equal Employment Opportunity Statement
The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter.
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This is an internal recruitment only for current qualified classified City of Reno Employees.
Responsibilities
Plan, prioritize, supervise, review, and direct the work of staff responsible for the daily operations of the Police Department’s Records Section including Work Applicant Unit, Public Counter, Court Liaison, Satellite Positions, Transcription, Main Records Section, and related services and operations.
Establish schedules and methods for providing assigned records management and related office support services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
Participate in the development of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures.
Participate in the selection of records staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Participate in the preparation and administration of the records program budget; submit budget recommendations; monitor expenditures.
Monitor training and certification of employees throughout the Police Department on records management systems, state and federal systems, and document imaging systems.
Administer various databases for the Police Department including entries, modifications, and deletions of securities, authorities, code tables, and data.
Perform the more technical and complex tasks of the Records Section including maintenance of criminal history records, records retention, the subpoena process, and completion of statistical information.
Operate various law enforcement databases including NCIC, NCJIS, and Records Management databases; obtain criminal records and other legal information in the performance of assigned duties.
Prepare, scan, verify, and validate Police Department documents.
Serve as Terminal Agency Coordinator for the City of Reno Police Department; administer and enforce the policies of the FBI and NCJIS guidelines; train and certify employees in FBI and NCJIS compliance.
Review reports for accurate classification and scoring of offenses for the National Incident Based Reporting System (NIBRS); prepare reports for submission to the state and the FBI; train and certify employees in NIBRS.
Maintain records concerning operations and programs; prepare analytical and statistical reports on operations and activities.
Attend and participate in professional group meetings; maintain awareness of new technologies, trends, and innovations in the field of law enforcement records management; incorporate new developments as appropriate.
Monitor records retention.
Perform related duties as required.
Qualifications
The following minimum qualifications are required to be met at the time of application.
Education / Training
High school diploma or equivalent
Supplemental specialized training in police records management, office management, staff supervision, or a related field.
Work Experience
Six years of progressively responsible clerical support experience, including:
One year in a lead capacity
Three years in a criminal justice environment
Relevant college-level coursework in criminal justice may substitute for a portion of the required criminal justice environment experience. One year of experience will be credited for each 6 semester units (or 9 quarter units) completed, up to a maximum of two years.
OR
Two years of experience as a confirmed Police Assistant II with the City of Reno.
Certification
Possession of, or ability to obtain, a valid National Crime Information Center (NCIC) certification for inquiry within six months of hire.
Possession of, or ability to obtain, Nevada State Criminal Justice Information Center (NCJIS) certification within six months of hire.
Possession of, or ability to obtain, State certification for the National Incident Based Reporting System (NIBRS) within six months of hire.
Bilingual candidates are strongly encouraged to apply.
Equal Employment Opportunity Statement
The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter.
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