Resource Assistant - Temporary/Full Time; 6181-401-T
Catholic Charities Brooklyn and Queens, Inc., New York, NY, United States
Resource Assistant - Temporary/Full Time; 6181-401-T
191 Joralemon St, Brooklyn, NY 11201, USA
Job Description
Posted Monday, April 27, 2026 at 4:00 AM
For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.
Catholic Charities Outreach and Community Services help individuals and families by providing information, resources, and limited financial assistance. Catholic Charities Outreach and Community Services operates 20 Food Pantries, distributing 3 million meals annually. Thousands of clients received emergency care through Outreach Centers, referrals for emergency financial needs, resources and short-term management.
Statement of the Job
The Resource Assistant will provide general management of office and related bookkeeping, overseeing all program’s billing systems; oversee clerical/secretarial staff; overall management of physical plant; assesses and coordinates maintenance of premises and equipment; provides information to Community Outreach Director for budget expense decisions; responsibilities producing procedures. The Resource Assistant is responsible for the overall support functions for the program.
The agency has embraced the concept of a fully integrated system of care for all consumers of service. This requires that the staff assess the client’s needs holistically and see it as their responsibility to connect the client with services needed, internal or external to the agency, regardless of the door to which the consumer enters the system.
Maintain and coordinate general office services.
Ensure all program equipment including photocopier, fax machine, computers, & printers are in working order.
Maintain an accurate and orderly record keeping system of financial and office records.
Set up, organize, and maintain confidential files and agency documents.
Monitor, order, & purchase supplies
Prepare check requests; maintain spreadsheets of program expenses to remain within program budgets.
Act as liaison with Accounting Department and the Administrative Specialist.
Responsible for the weekly Petty Cash Summary in order to keep an accurate and steady cash flow system.
Maintain and oversee accounts payable, accounts receivable and petty cash funds; responsible for preparation or monitoring of check requests, cash receipts deposit. Oversees and monitors financial records of clients.
Monitor the completion of staff timesheets, personnel cards, processing of staff insurance claims, payroll authorizations, reports of any incidents/accidents on the promises in a timely manner.
Assist with program activities/special projects that promote the overall health and well-being of clients
Assist in answering phone messages from the community and outside callers, some of which are placed by a psychiatric population, receiving referral questions and all other calls in a courteous manner.
Qualifications
High School Diploma
Two years Business experience including office management, word processing, data entry and basic accounting required.
Bilingual Spanish-speaking a plus.
Ability to travel through the five boroughs as needed.
Ability to work extended hours as needed (early morning appointments, evenings and Saturdays).
Must be able to occasionally lift and/or move up to 25 pounds.
Benefits
We offer competitive salaries and excellent benefits, including:
Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
Medical
Vision
Retirement Savings with Agency Match
Transit
Flexible Spending Account
Life insurance
Public Loan Forgiveness Qualified Employer
Training Series and other additional voluntary benefits .
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191 Joralemon St, Brooklyn, NY 11201, USA
Job Description
Posted Monday, April 27, 2026 at 4:00 AM
For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.
Catholic Charities Outreach and Community Services help individuals and families by providing information, resources, and limited financial assistance. Catholic Charities Outreach and Community Services operates 20 Food Pantries, distributing 3 million meals annually. Thousands of clients received emergency care through Outreach Centers, referrals for emergency financial needs, resources and short-term management.
Statement of the Job
The Resource Assistant will provide general management of office and related bookkeeping, overseeing all program’s billing systems; oversee clerical/secretarial staff; overall management of physical plant; assesses and coordinates maintenance of premises and equipment; provides information to Community Outreach Director for budget expense decisions; responsibilities producing procedures. The Resource Assistant is responsible for the overall support functions for the program.
The agency has embraced the concept of a fully integrated system of care for all consumers of service. This requires that the staff assess the client’s needs holistically and see it as their responsibility to connect the client with services needed, internal or external to the agency, regardless of the door to which the consumer enters the system.
Maintain and coordinate general office services.
Ensure all program equipment including photocopier, fax machine, computers, & printers are in working order.
Maintain an accurate and orderly record keeping system of financial and office records.
Set up, organize, and maintain confidential files and agency documents.
Monitor, order, & purchase supplies
Prepare check requests; maintain spreadsheets of program expenses to remain within program budgets.
Act as liaison with Accounting Department and the Administrative Specialist.
Responsible for the weekly Petty Cash Summary in order to keep an accurate and steady cash flow system.
Maintain and oversee accounts payable, accounts receivable and petty cash funds; responsible for preparation or monitoring of check requests, cash receipts deposit. Oversees and monitors financial records of clients.
Monitor the completion of staff timesheets, personnel cards, processing of staff insurance claims, payroll authorizations, reports of any incidents/accidents on the promises in a timely manner.
Assist with program activities/special projects that promote the overall health and well-being of clients
Assist in answering phone messages from the community and outside callers, some of which are placed by a psychiatric population, receiving referral questions and all other calls in a courteous manner.
Qualifications
High School Diploma
Two years Business experience including office management, word processing, data entry and basic accounting required.
Bilingual Spanish-speaking a plus.
Ability to travel through the five boroughs as needed.
Ability to work extended hours as needed (early morning appointments, evenings and Saturdays).
Must be able to occasionally lift and/or move up to 25 pounds.
Benefits
We offer competitive salaries and excellent benefits, including:
Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
Medical
Vision
Retirement Savings with Agency Match
Transit
Flexible Spending Account
Life insurance
Public Loan Forgiveness Qualified Employer
Training Series and other additional voluntary benefits .
#J-18808-Ljbffr