2026-2027 Accounts Payable Clerk
Hattiesburg Public School District, Hattiesburg, MS, United States
ACCOUNTS PAYABLE CLERK
Position Type: Secretarial/Clerical/ Accounts Payable
Date Posted: 4/24/2026
Location: Hattiesburg Public School District
QUALIFICATIONS:
High School graduate (Associate's degree in accounting or related field preferred)
At least two years accounting, bookkeeping or related work experience
Ability to perform accurate mathematical computations
Ability to plan, organize, set priorities, and work independently
Ability to work under time constraints and deadlines, and shift when priorities change
Ability to communicate clearly orally and in writing
Ability to exhibit professionalism with district staff, vendors and the public
Ability to handle sensitive and confidential information responsibly and with integrity
Knowledge of accounting principles
Proficient in the use of standard office equipment
Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
Ability to multitask
Ability to give attention to detail
JOB GOAL:
Payments to vendors in an efficient, timely and accurate manner.
TYPICAL DUTIES AND RESPONSIBILITIES:
Receives and forwards invoices for processing
Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing
Reconciles vendor statements monthly and maintains frequent contact with vendors to ensure accounts are current
Addresses vendor inquiries and resolves any account discrepancies
Verifies vendor database information is current; assists with the removal of inactive vendors
Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected
Inputs completed purchase orders into the system to provide timely payment of invoices (midmonth and end of the month)
Ensures reasonable pricing and available discounts for all goods and services
Prepares claims dockets for Board of Trustees review/ratification
Performs accounts payable check processing and routes payments to vendors
Files paid invoices timely and maintain all purchasing records and payment reports of the district
Assists in monthly review of claims payable balances
Prepares year-end payment reconciliations and processes vendor 1099s
Prepares monthly utility reports
Assists with retrieving information for auditors and upon request
Suggests and initiates modifications to improve workflow and/or procedures
Assists other department personnel as appropriate and necessary
Demonstrates prompt and regular attendance
Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
Performs other duties as assigned
TERMS OF EMPLOYMENT:
Salary and work year to be established by the Board of Trustees
#J-18808-Ljbffr
Position Type: Secretarial/Clerical/ Accounts Payable
Date Posted: 4/24/2026
Location: Hattiesburg Public School District
QUALIFICATIONS:
High School graduate (Associate's degree in accounting or related field preferred)
At least two years accounting, bookkeeping or related work experience
Ability to perform accurate mathematical computations
Ability to plan, organize, set priorities, and work independently
Ability to work under time constraints and deadlines, and shift when priorities change
Ability to communicate clearly orally and in writing
Ability to exhibit professionalism with district staff, vendors and the public
Ability to handle sensitive and confidential information responsibly and with integrity
Knowledge of accounting principles
Proficient in the use of standard office equipment
Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
Ability to multitask
Ability to give attention to detail
JOB GOAL:
Payments to vendors in an efficient, timely and accurate manner.
TYPICAL DUTIES AND RESPONSIBILITIES:
Receives and forwards invoices for processing
Coordinates the collection of completed purchase orders (including work orders, receiving reports, invoices, etc.) from schools and departments for payment processing
Reconciles vendor statements monthly and maintains frequent contact with vendors to ensure accounts are current
Addresses vendor inquiries and resolves any account discrepancies
Verifies vendor database information is current; assists with the removal of inactive vendors
Performs monthly review of outstanding purchase order amounts to ensure encumbrances are accurately reflected
Inputs completed purchase orders into the system to provide timely payment of invoices (midmonth and end of the month)
Ensures reasonable pricing and available discounts for all goods and services
Prepares claims dockets for Board of Trustees review/ratification
Performs accounts payable check processing and routes payments to vendors
Files paid invoices timely and maintain all purchasing records and payment reports of the district
Assists in monthly review of claims payable balances
Prepares year-end payment reconciliations and processes vendor 1099s
Prepares monthly utility reports
Assists with retrieving information for auditors and upon request
Suggests and initiates modifications to improve workflow and/or procedures
Assists other department personnel as appropriate and necessary
Demonstrates prompt and regular attendance
Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
Performs other duties as assigned
TERMS OF EMPLOYMENT:
Salary and work year to be established by the Board of Trustees
#J-18808-Ljbffr