Senior Administrative Assistant, Finance
Penumbra, Inc., California, MO, United States
General Summary
The Senior Admin Assistant, Finance provides high‑level administrative and operational support to the accounting team. This role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities. The position requires working onsite in the Alameda office.
Specific Duties and Responsibilities
Provide administrative support, including meeting coordination, document management, filing, scanning, and copying.
Manage calendars for senior finance staff, including travel arrangements.
Serve as a liaison with internal executives, board members (including the Audit Committee leadership), vendors, and external auditors.
Prepare and distribute reports and presentation materials for internal and external stakeholders.
Support departmental planning and budgeting of team activities.
Maintain and organize financial records, including data entry and report compilation.
Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing.
Provide support during internal and external audits.
Participate in special projects and perform other duties as assigned.
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
Understand relevant security, privacy, and compliance principles and adhere to applicable regulations, standards, and procedures.
Ensure other members of the department follow the QMS, regulations, standards, and procedures.
Perform other work‑related duties as assigned.
*Indicates an essential function of the role
Required Qualifications
Minimum education and experience:
High school diploma with 4+ years of relevant administrative experience, or an equivalent combination of education and experience.
Preferred Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field with 2+ years of experience, or an equivalent combination of education and experience.
Strong written, verbal, and interpersonal communication skills.
High level of accuracy, attention to detail, and organizational ability.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to prioritize tasks and manage multiple assignments effectively.
Working Conditions
General office environment.
Willingness and ability to work onsite.
Requires some lifting and moving of up to 10 pounds.
Must be able to move between buildings and floors.
Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
Must be able to read, prepare emails, and produce documents and spreadsheets.
Must be able to move within the office and access file cabinets or supplies as needed.
Base Pay Range Per Hour: $36.00 - $48.00
Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.
What We Offer
A collaborative teamwork environment where learning is constant, and performance is rewarded.
The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long‑term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year (which increases with tenure), and paid sick time in compliance with applicable law(s).
Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
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The Senior Admin Assistant, Finance provides high‑level administrative and operational support to the accounting team. This role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities. The position requires working onsite in the Alameda office.
Specific Duties and Responsibilities
Provide administrative support, including meeting coordination, document management, filing, scanning, and copying.
Manage calendars for senior finance staff, including travel arrangements.
Serve as a liaison with internal executives, board members (including the Audit Committee leadership), vendors, and external auditors.
Prepare and distribute reports and presentation materials for internal and external stakeholders.
Support departmental planning and budgeting of team activities.
Maintain and organize financial records, including data entry and report compilation.
Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing.
Provide support during internal and external audits.
Participate in special projects and perform other duties as assigned.
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
Understand relevant security, privacy, and compliance principles and adhere to applicable regulations, standards, and procedures.
Ensure other members of the department follow the QMS, regulations, standards, and procedures.
Perform other work‑related duties as assigned.
*Indicates an essential function of the role
Required Qualifications
Minimum education and experience:
High school diploma with 4+ years of relevant administrative experience, or an equivalent combination of education and experience.
Preferred Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field with 2+ years of experience, or an equivalent combination of education and experience.
Strong written, verbal, and interpersonal communication skills.
High level of accuracy, attention to detail, and organizational ability.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to prioritize tasks and manage multiple assignments effectively.
Working Conditions
General office environment.
Willingness and ability to work onsite.
Requires some lifting and moving of up to 10 pounds.
Must be able to move between buildings and floors.
Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
Must be able to read, prepare emails, and produce documents and spreadsheets.
Must be able to move within the office and access file cabinets or supplies as needed.
Base Pay Range Per Hour: $36.00 - $48.00
Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.
What We Offer
A collaborative teamwork environment where learning is constant, and performance is rewarded.
The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long‑term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year (which increases with tenure), and paid sick time in compliance with applicable law(s).
Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
#J-18808-Ljbffr