Advancement Operations Coordinator
Inside Higher Ed, Baltimore, MD, United States
Responsibilities
Manage biographical maintenance process and ensure quality of data entry through standard quality control reporting and enforcement of established data entry procedures.
Coordinate with other advancement services colleagues regarding data entry assignments (e.g., administrative assistant and student worker); prioritize tasks and provide feedback as needed.
Oversee generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes.
Assist with gift processing as needed: prepare checks for deposit and online gifts for processing; enter philanthropic gifts and pledges into the fundraising/donor database; work with the TU Foundation employees to ensure all gift entries reconcile.
Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students to determine best method for capturing and recording that information in the alumni database; establish protocols for data exchange and prioritization of data entry tasks.
Qualifications and Skills
Bachelor’s degree acquired by 6/1/26
Two years of related experience.
Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
Demonstrated attention to detail while meeting obligatory deadlines.
Strong analytical, interpersonal, organizational, research and project management skills.
Ability to handle multiple assignments and changing priorities as circumstances may dictate.
Ability to work well both independently and as part of a team.
Maintain high level of professionalism and confidentiality.
Preferred Qualifications
Experience using fundraising software such as Ellucian Advance is preferred.
Preferred familiarity with gift accounting, IRS regulations, and CASE Management & Reporting Standards.
Organization: University Advancement Division
Job Posting: Apr 16, 2026
#J-18808-Ljbffr
Manage biographical maintenance process and ensure quality of data entry through standard quality control reporting and enforcement of established data entry procedures.
Coordinate with other advancement services colleagues regarding data entry assignments (e.g., administrative assistant and student worker); prioritize tasks and provide feedback as needed.
Oversee generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes.
Assist with gift processing as needed: prepare checks for deposit and online gifts for processing; enter philanthropic gifts and pledges into the fundraising/donor database; work with the TU Foundation employees to ensure all gift entries reconcile.
Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students to determine best method for capturing and recording that information in the alumni database; establish protocols for data exchange and prioritization of data entry tasks.
Qualifications and Skills
Bachelor’s degree acquired by 6/1/26
Two years of related experience.
Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
Demonstrated attention to detail while meeting obligatory deadlines.
Strong analytical, interpersonal, organizational, research and project management skills.
Ability to handle multiple assignments and changing priorities as circumstances may dictate.
Ability to work well both independently and as part of a team.
Maintain high level of professionalism and confidentiality.
Preferred Qualifications
Experience using fundraising software such as Ellucian Advance is preferred.
Preferred familiarity with gift accounting, IRS regulations, and CASE Management & Reporting Standards.
Organization: University Advancement Division
Job Posting: Apr 16, 2026
#J-18808-Ljbffr