Scheduling Coordinator
Broad Reach Healthcare, North Chatham, MA, United States
Broad Reach Healthcare is an EEO Employer - M/F/Disability/Protected Veteran Status
Job Title
Scheduling Coordinator
Pay
$20.00 - $26.00 per hour
Schedule
Full-Time, 5 days per week, Monday to Friday
Location
Liberty Commons, Broad Reach Healthcare, 390 Orleans Road, North Chatham, Cape Cod, MA 02650
Position Summary
The Scheduling Coordinator is responsible for organizing and maintaining daily staffing schedules for the nursing department, including Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Certified Nursing Assistants (CNAs). This role ensures appropriate staffing levels are met at all times in compliance with state and federal regulations, while supporting high-quality resident care and operational efficiency.
Key Responsibilities
Develop, manage, and adjust daily and weekly staff schedules for nursing personnel
Ensure adequate staffing coverage for all shifts, including weekends and holidays
Monitor staffing levels to maintain compliance with state and federal regulations
Coordinate call‑outs, shift changes, and last‑minute staffing needs
Complete all paperwork for PTO, overtime, and call‑outs, and track overtime - working to minimize unnecessary labor costs
Ensure proper staff‑to‑resident ratios are consistently maintained
Communicate staffing updates promptly with nursing leadership and staff
Work closely with HR/Payroll for accurate timekeeping records
Answer phone calls and check emails daily
Support onboarding and orienting new hires
Observe staff for compliance to uniform policy. Refer non‑compliant staff to nursing supervisor
Qualifications
Proficiency in scheduling software and Microsoft Office (Excel, Outlook)
High school diploma or equivalent required
Previous scheduling experience in a healthcare or long‑term care setting strongly preferred
Knowledge of staffing regulations in skilled nursing or healthcare environments preferred
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public
Strong organizational and time management skills
Must possess the ability to make independent decisions when circumstances warrant such action
Ability to work in a fast‑paced environment and respond to urgent staffing needs
Excellent communication and interpersonal skills
Key Competencies
Strong computer skills
Attention to detail
Problem‑solving and decision‑making
Ability to multitask and prioritize effectively
Confidentiality and professionalism
Benefits
401(k)
Dental insurance
Disability insurance
Health insurance
Vision insurance
Life insurance
Loan assistance
Paid sick time
Paid time off
Referral program
Tuition reimbursement
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Job Title
Scheduling Coordinator
Pay
$20.00 - $26.00 per hour
Schedule
Full-Time, 5 days per week, Monday to Friday
Location
Liberty Commons, Broad Reach Healthcare, 390 Orleans Road, North Chatham, Cape Cod, MA 02650
Position Summary
The Scheduling Coordinator is responsible for organizing and maintaining daily staffing schedules for the nursing department, including Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Certified Nursing Assistants (CNAs). This role ensures appropriate staffing levels are met at all times in compliance with state and federal regulations, while supporting high-quality resident care and operational efficiency.
Key Responsibilities
Develop, manage, and adjust daily and weekly staff schedules for nursing personnel
Ensure adequate staffing coverage for all shifts, including weekends and holidays
Monitor staffing levels to maintain compliance with state and federal regulations
Coordinate call‑outs, shift changes, and last‑minute staffing needs
Complete all paperwork for PTO, overtime, and call‑outs, and track overtime - working to minimize unnecessary labor costs
Ensure proper staff‑to‑resident ratios are consistently maintained
Communicate staffing updates promptly with nursing leadership and staff
Work closely with HR/Payroll for accurate timekeeping records
Answer phone calls and check emails daily
Support onboarding and orienting new hires
Observe staff for compliance to uniform policy. Refer non‑compliant staff to nursing supervisor
Qualifications
Proficiency in scheduling software and Microsoft Office (Excel, Outlook)
High school diploma or equivalent required
Previous scheduling experience in a healthcare or long‑term care setting strongly preferred
Knowledge of staffing regulations in skilled nursing or healthcare environments preferred
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public
Strong organizational and time management skills
Must possess the ability to make independent decisions when circumstances warrant such action
Ability to work in a fast‑paced environment and respond to urgent staffing needs
Excellent communication and interpersonal skills
Key Competencies
Strong computer skills
Attention to detail
Problem‑solving and decision‑making
Ability to multitask and prioritize effectively
Confidentiality and professionalism
Benefits
401(k)
Dental insurance
Disability insurance
Health insurance
Vision insurance
Life insurance
Loan assistance
Paid sick time
Paid time off
Referral program
Tuition reimbursement
#J-18808-Ljbffr