Administrative Assistant
First Cash, Fort Worth, TX, United States
Administrative Assistant
The Administrative Assistant provides essential support to the Purchasing Department through a combination of purchasing support activities, clerical accounting functions, and administrative assistance. This position plays a key role in maintaining efficient departmental operations, ensuring accurate documentation, and supporting clear and timely communication. The role also serves as direct support to the Director of Purchasing & Support Services, assisting with coordination of departmental activities and helping ensure smooth workflows across all purchasing functions.
Key Responsibilities
Purchasing Support
Assist with the preparation, processing, and tracking of purchase orders, requisitions, bids, and vendor documentation.
Maintain accurate and organized vendor files, pricing records, and contract documentation.
Communicate with vendors regarding order status, delivery timelines, pricing discrepancies, and general inquiries.
Support bid and procurement processes by gathering information, preparing documentation, and coordinating timelines.
Monitor inventory levels and assist with replenishment efforts as directed.
Stay informed on company and market trends, including supply chain changes, to support efficient procurement strategies.
Clerical & Accounting Duties
Process invoices, match purchase orders, and verify receipt of goods for payment approval.
Reconcile purchasing records, resolve discrepancies, and maintain accurate financial documentation.
Assist with budget tracking, expenditure reports, and departmental financial summaries.
Maintain organized digital and physical filing systems for purchasing and accounting records.
Administrative Support to the Director
Manage scheduling, meeting coordination, and communications on behalf of the Director of Purchasing & Support Services.
Prepare reports, presentations, and correspondence as requested.
Assist with departmental planning, project coordination, and follow-up on action items.
Handle confidential information with professionalism, discretion, and integrity.
Qualifications
Education
High School Diploma required.
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Experience
Previous experience in purchasing, accounting support, and/or administrative roles.
Skills & Key Competencies
Strong written and verbal communication skills.
Excellent organizational, multitasking, and time-management abilities.
High attention to detail with the ability to analyze data accurately.
Proficiency in Microsoft Office Suite and purchasing software systems.
Working knowledge of basic accounting principles.
Ability to maintain confidentiality and exercise sound judgment.
What We Offer
Medical, dental, vision, life, and supplemental insurance
Paid vacation and sick time
401(k) retirement plan
Tuition reimbursement up to $2,000 per year
Employee discount program (FirstCash Perks)
Pet insurance program
About Us
American First Finance is a wholly owned subsidiary of FirstCash, a publicly traded company supporting more than 13,000 merchant partners across the United States and Latin America.
Equal Opportunity Employer
FirstCash Holdings, Inc. is an Equal Opportunity Employer committed to the full inclusion of all qualified individuals. Reasonable accommodations are available for individuals with disabilities.
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The Administrative Assistant provides essential support to the Purchasing Department through a combination of purchasing support activities, clerical accounting functions, and administrative assistance. This position plays a key role in maintaining efficient departmental operations, ensuring accurate documentation, and supporting clear and timely communication. The role also serves as direct support to the Director of Purchasing & Support Services, assisting with coordination of departmental activities and helping ensure smooth workflows across all purchasing functions.
Key Responsibilities
Purchasing Support
Assist with the preparation, processing, and tracking of purchase orders, requisitions, bids, and vendor documentation.
Maintain accurate and organized vendor files, pricing records, and contract documentation.
Communicate with vendors regarding order status, delivery timelines, pricing discrepancies, and general inquiries.
Support bid and procurement processes by gathering information, preparing documentation, and coordinating timelines.
Monitor inventory levels and assist with replenishment efforts as directed.
Stay informed on company and market trends, including supply chain changes, to support efficient procurement strategies.
Clerical & Accounting Duties
Process invoices, match purchase orders, and verify receipt of goods for payment approval.
Reconcile purchasing records, resolve discrepancies, and maintain accurate financial documentation.
Assist with budget tracking, expenditure reports, and departmental financial summaries.
Maintain organized digital and physical filing systems for purchasing and accounting records.
Administrative Support to the Director
Manage scheduling, meeting coordination, and communications on behalf of the Director of Purchasing & Support Services.
Prepare reports, presentations, and correspondence as requested.
Assist with departmental planning, project coordination, and follow-up on action items.
Handle confidential information with professionalism, discretion, and integrity.
Qualifications
Education
High School Diploma required.
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Experience
Previous experience in purchasing, accounting support, and/or administrative roles.
Skills & Key Competencies
Strong written and verbal communication skills.
Excellent organizational, multitasking, and time-management abilities.
High attention to detail with the ability to analyze data accurately.
Proficiency in Microsoft Office Suite and purchasing software systems.
Working knowledge of basic accounting principles.
Ability to maintain confidentiality and exercise sound judgment.
What We Offer
Medical, dental, vision, life, and supplemental insurance
Paid vacation and sick time
401(k) retirement plan
Tuition reimbursement up to $2,000 per year
Employee discount program (FirstCash Perks)
Pet insurance program
About Us
American First Finance is a wholly owned subsidiary of FirstCash, a publicly traded company supporting more than 13,000 merchant partners across the United States and Latin America.
Equal Opportunity Employer
FirstCash Holdings, Inc. is an Equal Opportunity Employer committed to the full inclusion of all qualified individuals. Reasonable accommodations are available for individuals with disabilities.
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