Secretary/Receptionist
McKenzie Electric Cooperative, Inc., Watford City, ND, United States
Secretary/Receptionist
McKenzie Electric Cooperative (MEC) is currently seeking qualified candidates for Secretary/Receptionist. The selected candidate for this full‑time, benefited position will be responsible for a range of clerical support tasks, receptionist duties and general office administration assignments in support of various department managers. Reporting to and receiving assignments from the Office Manager, this role will provide services in a timely, accurate and high quality manner, while fostering positive working relationships within the office. The selected candidate will support the mission of MEC and make our members first priority.
Responsibilities
Provides a variety of secretarial and administrative activities for the CEO and department managers including the preparation of correspondence and reports; maintaining the organization files and records; maintaining appointment schedules; coordinating and scheduling of meetings; data entry of operational activities and other related duties as directed.
As directed, coordinates and makes travel arrangements for the Board of Directors, CEO, Department Managers and other employee personnel.
Maintains a schedule of employees who are out of the office due to vacations, sick leave and business trips.
Takes notes and prepares summaries of meeting outcomes as requested.
Renders prompt, efficient and courteous telephone answering service of incoming calls, answering questions, taking messages, directing calls to proper personnel and assisting with taking outages calls as required to restore electric and related services promptly.
Organizes and maintains central files for the Cooperative.
Assists with telephone and communication equipment troubleshooting and coordinates the repairs and maintenance to these systems.
Greets visitors and walk‑in members and directs them to appropriate personnel.
Assists with service activities, including answering simple member inquiries, calling members as directed and researching and responding to member questions.
Handles and distributes incoming mail and answering correspondence as needed.
Takes dictation, types correspondence and performs other related secretarial duties.
Assists with the preparation of various monthly and year‑end reports.
Maintains and orders office supplies as required.
Organizes, maintains and makes available key policy documents, job descriptions and other critical internal documents. Maintains and keeps a current database of employee personnel contact information.
As directed, assists with the dissemination of cooperative information to employees, including the posting of required employee information on bulletin boards.
Maintains logs for required employee certifications, including first‑aid training and other certification training.
Assists all departments as needed related to administration activities and data entry.
Assists with organizing and coordinating cooperative sponsored social activities, as well as Board of Director meeting meals and activities.
Performs timely check reconciliation processes for Cooperative bank accounts.
Attends and participates in training programs for improvement of job knowledge, skill and safety.
All other duties as assigned.
Education/Experience
High school diploma or equivalent; Previous customer service representative or public contact position preferred. Some general office and department administration experience desirable.
Certifications/Licenses
A valid ND Class D driver’s license is required.
Knowledge
Basic understanding of how PC based Windows software operates.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms, talk and hear. The employee is regularly required to stand, walk or sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee will routinely lift and/or move a minimum of 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Benefits
Health, Dental and Vision coverage, effective from first day of hire
401(k) with 7% matching after one year
Pension plan at no cost to the employee, effective after one year
Short‑term and Long‑term disability coverage at no cost to the employee
Life insurance, including spouse and dependents at no cost to the employee
Supplemental Life Insurance
Business Travel Accident coverage
Supplemental Accident Death & Dismemberment coverage
Flexible spending account
Accrued Vacation and Sick Pay
12 Paid Holidays a year
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McKenzie Electric Cooperative (MEC) is currently seeking qualified candidates for Secretary/Receptionist. The selected candidate for this full‑time, benefited position will be responsible for a range of clerical support tasks, receptionist duties and general office administration assignments in support of various department managers. Reporting to and receiving assignments from the Office Manager, this role will provide services in a timely, accurate and high quality manner, while fostering positive working relationships within the office. The selected candidate will support the mission of MEC and make our members first priority.
Responsibilities
Provides a variety of secretarial and administrative activities for the CEO and department managers including the preparation of correspondence and reports; maintaining the organization files and records; maintaining appointment schedules; coordinating and scheduling of meetings; data entry of operational activities and other related duties as directed.
As directed, coordinates and makes travel arrangements for the Board of Directors, CEO, Department Managers and other employee personnel.
Maintains a schedule of employees who are out of the office due to vacations, sick leave and business trips.
Takes notes and prepares summaries of meeting outcomes as requested.
Renders prompt, efficient and courteous telephone answering service of incoming calls, answering questions, taking messages, directing calls to proper personnel and assisting with taking outages calls as required to restore electric and related services promptly.
Organizes and maintains central files for the Cooperative.
Assists with telephone and communication equipment troubleshooting and coordinates the repairs and maintenance to these systems.
Greets visitors and walk‑in members and directs them to appropriate personnel.
Assists with service activities, including answering simple member inquiries, calling members as directed and researching and responding to member questions.
Handles and distributes incoming mail and answering correspondence as needed.
Takes dictation, types correspondence and performs other related secretarial duties.
Assists with the preparation of various monthly and year‑end reports.
Maintains and orders office supplies as required.
Organizes, maintains and makes available key policy documents, job descriptions and other critical internal documents. Maintains and keeps a current database of employee personnel contact information.
As directed, assists with the dissemination of cooperative information to employees, including the posting of required employee information on bulletin boards.
Maintains logs for required employee certifications, including first‑aid training and other certification training.
Assists all departments as needed related to administration activities and data entry.
Assists with organizing and coordinating cooperative sponsored social activities, as well as Board of Director meeting meals and activities.
Performs timely check reconciliation processes for Cooperative bank accounts.
Attends and participates in training programs for improvement of job knowledge, skill and safety.
All other duties as assigned.
Education/Experience
High school diploma or equivalent; Previous customer service representative or public contact position preferred. Some general office and department administration experience desirable.
Certifications/Licenses
A valid ND Class D driver’s license is required.
Knowledge
Basic understanding of how PC based Windows software operates.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms, talk and hear. The employee is regularly required to stand, walk or sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee will routinely lift and/or move a minimum of 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Benefits
Health, Dental and Vision coverage, effective from first day of hire
401(k) with 7% matching after one year
Pension plan at no cost to the employee, effective after one year
Short‑term and Long‑term disability coverage at no cost to the employee
Life insurance, including spouse and dependents at no cost to the employee
Supplemental Life Insurance
Business Travel Accident coverage
Supplemental Accident Death & Dismemberment coverage
Flexible spending account
Accrued Vacation and Sick Pay
12 Paid Holidays a year
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