Administrative Assistant
Harper Harrison, Bellmawr, NJ, United States
Administrative Assistant
100% onsite - Deptford, NJ
1-2mth contract w/ extension opportunities
Partnering up with a shopping center developer, who has some temporary support needs. We are seeking administrative assistants to assist in the day-to-day operations of the property. These duties include customary administrative support for the General Manager(s), Operations Manager(s), and Tenant Coordinator(s).
Responsibilities:
Provide comprehensive administrative support for property management, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
Generate reports and track data using Yardi and other systems to support property and business development teams.
Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
Experience / Background:
3 - 5 years of administrative experience with a high school diploma or equivalent
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational, time management, and attention to detail skills
Excellent written and verbal communication with a customer service mindset
Experience with property management software (e.g., Yardi) and basic marketing tools
100% onsite - Deptford, NJ
1-2mth contract w/ extension opportunities
Partnering up with a shopping center developer, who has some temporary support needs. We are seeking administrative assistants to assist in the day-to-day operations of the property. These duties include customary administrative support for the General Manager(s), Operations Manager(s), and Tenant Coordinator(s).
Responsibilities:
Provide comprehensive administrative support for property management, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
Generate reports and track data using Yardi and other systems to support property and business development teams.
Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
Experience / Background:
3 - 5 years of administrative experience with a high school diploma or equivalent
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational, time management, and attention to detail skills
Excellent written and verbal communication with a customer service mindset
Experience with property management software (e.g., Yardi) and basic marketing tools