Administrative Assistant - Temporary (May - July)
Havenwood Care Center, Bemidji, MN, United States
Havenwood Care Center Front Office Assistant
We're seeking an upbeat individual to join us at Havenwood Care Center, home to approximately 60 nursing home residents. They are the first person to greet visitors, new residents, future employees, and vendors when they arrive at Havenwood or call on the phone. They share a front office area with the Business Office Manager, and provide support to the Director of Nursing (DON), Administrator, and Department Managers. Duties would include assisting the DON to fill open shifts as assigned, contact staff about missing punches on their timecards on a daily basis if needed, running errands, putting together report packets for meetings, laminating documents, etc.
Status: Full-time Temporary position at 72 hours/2 week pay period (Position is May - July)
Hours of Work: 8 am 4:30 pm, Monday through Friday. Flexibility in taking one full day off per pay period or two half days to get to 72 hours in 2 week pay period
Union Status: Non-union position
Reports to: Director of Nursing and Administrator
Core Responsibilities
Contacting nursing staff to fill shifts daily, as needed
Contacting staff to fill in missing punches
Answering facility phone
Greeting visitors and directing them to resident rooms/common areas
Assisting Administrator, Director of Nursing, and department managers with clerical needs
Additional Responsibilities
Inventory office supplies monthly
Assist with projects, such as developing forms, entering information into dietary software, etc.
Wide variety of duties in the position
Skills & Experience
Detail-oriented with excellent organizational skills
Strong communication skills, both written and verbal
Ability to work with a variety of people
Strong clerical skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multi-task
Prior scheduling or administrative support experience preferred, but not required
Benefits Available
401k Benefits. Available immediately upon hire. Employee eligible to receive up to a 5% match after one year of employment. (Must be 21 Years Old)
Accrued Paid Time Off
Paid Holidays
We're seeking an upbeat individual to join us at Havenwood Care Center, home to approximately 60 nursing home residents. They are the first person to greet visitors, new residents, future employees, and vendors when they arrive at Havenwood or call on the phone. They share a front office area with the Business Office Manager, and provide support to the Director of Nursing (DON), Administrator, and Department Managers. Duties would include assisting the DON to fill open shifts as assigned, contact staff about missing punches on their timecards on a daily basis if needed, running errands, putting together report packets for meetings, laminating documents, etc.
Status: Full-time Temporary position at 72 hours/2 week pay period (Position is May - July)
Hours of Work: 8 am 4:30 pm, Monday through Friday. Flexibility in taking one full day off per pay period or two half days to get to 72 hours in 2 week pay period
Union Status: Non-union position
Reports to: Director of Nursing and Administrator
Core Responsibilities
Contacting nursing staff to fill shifts daily, as needed
Contacting staff to fill in missing punches
Answering facility phone
Greeting visitors and directing them to resident rooms/common areas
Assisting Administrator, Director of Nursing, and department managers with clerical needs
Additional Responsibilities
Inventory office supplies monthly
Assist with projects, such as developing forms, entering information into dietary software, etc.
Wide variety of duties in the position
Skills & Experience
Detail-oriented with excellent organizational skills
Strong communication skills, both written and verbal
Ability to work with a variety of people
Strong clerical skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multi-task
Prior scheduling or administrative support experience preferred, but not required
Benefits Available
401k Benefits. Available immediately upon hire. Employee eligible to receive up to a 5% match after one year of employment. (Must be 21 Years Old)
Accrued Paid Time Off
Paid Holidays